DSRSDEBMUD Recycled Water Authority (DERWA)

Board of Directors

NOTICE OF REGULAR MEETING

TIME: 6:00 p.m. DATE: Monday, October 27, 2014 PLACE: Dublin San Ramon Services District Boardroom 7051 Dublin Boulevard Dublin, California 94568 AGENDA ------------------------------------------------------------------------------------------------------------------------------------------

The mission of the DSRSDEBMUD Recycled Water Authority is to maximize the amount of recycled water delivered while recovering its costs; in doing so it will provide a reliable and consistent supply of recycled water to DSRSD and EBMUD for service to each of the agencies' customers.

-------------------------------------------------------------------------------------------------------------------------------------------(Next Resolution No. 14-3) Recommended Action . 1. UCALL TO ORDER

2. UPLEDGE TO THE FLAG

3. UROLL CALLU - Members: Howard, Coleman, Vonheeder-Leopold, and Mellon Alternates: Duarte and Foulkes 4. USPECIAL ANNOUNCEMENTS/ACTIVITIESU

5. UPUBLIC COMMENTU (Meeting Open to Public)

At this time, those in the audience may address the Board on any item not already included in the agenda. Comments should not exceed five minutes. If this is not considered sufficient time to address the issue, please arrange with the Secretary to have that item placed on the agenda for a future Board meeting.

6. UAPPROVE MINUTESU Regular Board Meeting of June 23, 2014

Approve by Motion 7.U CONSENT CALENDARU

Matters listed under this item are considered routine and will be enacted by one action in the form listed below. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the Motion to adopt. A. Treasurer’s Reports for June, July, August and September 2014 Approve

by Motion B. Quarterly Investment Reports – June 30 and September 30, 2014 Approve

by Motion

DSRSDEBMUD Recycled Water Authority Board of Directors Agenda, Regular Meeting of October 27, 2014 Page 2

Recommended

Action___

8. UBOARD BUSINESSU A. Update on Implementation of Pleasanton Recycled Water Program Receive Presentation

9. UMANAGER’S REPORTS • Capital Projects Update – None • Confirm Cancelllation of Next Meeting – December 22, 2014

10. UBOARDMEMBER ITEMS 11. CLOSED SESSION A. Pursuant to Government Code Section 54957 – Public Employee Performance Evaluation Title: Authority Manager B. Pursuant to Government Code 54957.6 - Conference with Labor Negotiator Agency Designated Representative: General Counsel Unrepresented Employee: James B. Bewley, Authority Manager 12. U ADJOURNMENT

Information about and copies of supporting materials on agenda items are available for public review at 7051 Dublin Boulevard, Dublin, at the Reception Desk, or by calling the Authority Secretary at (925) 828-0515. A fee may be charged for copies. During the meeting, information and supporting materials are available by the doorway into the Boardroom. Authority facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed, please contact the Authority Secretary as soon as possible, but at least two days prior to the meeting.

DRAFT

DSRSDEBMUD RECYCLED WATER AUTHORITY (DERWA)

Board of Directors Regular Meeting Minutes Monday, June 23, 2014

Dublin San Ramon Services District

7051 Dublin Boulevard, Dublin, California 1. CALL TO ORDER – Chair Howard called the DSRSDEBMUD Recycled Water Authority (DERWA) meeting to order at 6:00 p.m. at the Dublin San Ramon Services District Boardroom. 2. PLEDGE TO THE FLAG 3. ROLL CALL – Directors present: Chair D.L. (Pat) Howard, Director Frank Mellon, Director Georgean Vonheeder-Leopold and Director Katy Foulkes. DERWA Staff present: James Bewley, Authority Manager; Richard Lou, Treasurer; Robert Maddow, General Counsel; and Nancy Gamble Hatfield, Authority Secretary. 4. SPECIAL ANNOUNCEMENTS/ACTIVITIES 5. PUBLIC COMMENT – 6:01 p.m. – None received. 6. APPROVE MINUTES – Special Meeting of April 28, 2014 Motion by Director Foulkes, Second by Director Vonheeder-Leopold to approve the minutes from Special Meeting of April 28, 2014. Motion carried (4-0) by the following vote: AYES: Foulkes, Vonheeder-Leopold, Mellon, Howard NOES: 7. CONSENT CALENDAR A. Treasurer's Reports for April 30, 2014 and May 31, 2014 B. Approve Task Order No. 12 for Fiscal Year 2014-15 for Public Information Services with ICF International (Formerly Jones & Stokes Associates) Motion by Director Mellon, Second by Director Vonheeder-Leopold to approve the Consent Calendar. Motion carried (4-0) by the following vote: AYES: Mellon, Vonheeder-Leopold, Foulkes, Howard NOES: 8. BOARD BUSINESS A. Adopt the San Francisco Bay Area Integrated Regional Water Management (IRWM) Plan Update

DERWA Regular Meeting Minutes June 23, 2014

DRAFT 2

Authority Manager Bewley addressed the Board and noted one minor change on the second paragraph of the Summary & Recommendation sheet at the end of paragraph two. The current estimate of the project is not $11.8 million, but rather estimated at $10 million. He explained the action for the Board is to approve adopting the San Francisco Bay Area Integrated Regional Water Management (IRWM) Plan Update. Both of the Member Agencies, DSRSD and EBMUD, will take a separate action on this grant funding matter to their respective Boards. Ms. Linda Hu from EBMUD and Ms. Rhodora Biagtan from DSRSD worked on preparing the grant application information to submit to the Association of Bay Area Governments (ABAG). The request for grant funds for a regional project should give the Member Agencies a better opportunity to receive funding. DSRSD and EBMUD will split any administrative costs in half and whatever grant money is received will be split in half between the Member Agencies. Mr. Bewley credited Ms. Hu and Ms. Biagtan for their efforts to apply for this grant funding and invited the Board to ask any questions on the process. Director Mellon asked if DERWA would need to hire a consultant. Mr. Bewley stated that ABAG will hire a grant administration consultant to assist in this process and all the participants will share in the cost. DERWA’s initial share is $15,000. Director Mellon wanted to confirm that an EIR and CEQA process do not have to occur. DSRSD Interim Engineering Services Manager Biagtan commented that long ago, an EIR was conducted for the DERWA project and the project has gone through the CEQA process. Some addendums may be done for projects once decided and these projects could be categorically exempt or may require a simple CEQA addendum. Motion by Director Foulkes, Second by Director Mellon to approve Resolution No. 14-2 adopting the San Francisco Bay Area Integrated Regional Water Management Plan (IRWM) Update. Motion carried (4-0) by the following vote: AYES: Foulkes, Mellon, Vonheeder-Leopold, Howard NOES: B. Agreement with Association of Bay Area Governments/San Francisco Estuary Partnership for the 2014 IRWM Drought Solicitation – San Francisco Bay Area Grant Application Motion by Director Foulkes, Second by Director Mellon to authorize the Authority Manager to execute the Agreement with the Association of Bay Area Governments/San Francisco Estuary Partnership for the 2014 IRWM Drought Solicitation – San Francisco Bay Area Grant Application. Motion carried (4-0) by the following vote: AYES: Foulkes, Mellon, Vonheeder-Leopold, Howard NOES: 9. MANAGER’S REPORT • Capital Projects Update – None.

DERWA Regular Meeting Minutes June 23, 2014

DRAFT 3

• Confirm Next Meeting Date – August 25, 2014 – Directors confirmed they could attend the next regular meeting on August 25, 2014 if the meeting is needed.

10. BOARDMEMBER ITEMS – None. 11. ADJOURNMENT Chair Howard adjourned the meeting at 6:08 p.m. Submitted by, Nancy Gamble Hatfield Authority Secretary

Item 7.A

Prepared by RL Reviewed by_________

DERWA Summary & Recommendation

June 30, 2014 Treasurer’s Report July 31, 2014 Treasurer’s Report

August 31, 2014 Treasurer’s Report September 30, 2014 Treasurer’s Report

Summary: Attached are the Treasurer’s Reports for the months ending June 30, July 31, August 31, and September 30, 2014 submitted by Treasurer Richard Lou. Recommendation: The Treasurer recommends the Board approve, by Motion, the Treasurer’s Reports for the months ending June 30, July 31, August 31, and September 30, 2014 submitted by Treasurer Richard Lou. October 27, 2014 Attachments

Item 7.B

Prepared by RL:RL Reviewed by __________

DERWA Summary & Recommendation

Quarterly Investment Reports – June 30 and September 30, 2014

Summary: Section 53646 of the Government Code allows the Treasurer of the Authority to submit to the Authority Manager, the Internal Auditor, and the Board of Directors a quarterly investment report. It also stipulates that the investment report must include the types of investments in which the Authority has invested its funds, the issuer, date of maturity, the value of the investment at maturity, and the dollar amount that is invested in the security. The investments held by the Authority on June 30 and September 30, 2014 were $0.00. The investment portfolio is in full compliance with the Board’s adopted policy regarding the Authority’s investments. In compliance with Section 53646(b)3 of the Government Code, this report denotes that the Authority will be able to meet expenditure requirements for the next six months from revenues/reimbursements/contributions from member agencies. Recommendation: The Treasurer recommends that the Board approve the Quarterly Investment Reports by Motion. October 27, 2014

Item 8.A

Prepared by JB Reviewed by_________

DERWA Summary & Recommendation

Update on Implementation of Pleasanton Recycled Water Program

Summary: The Pleasanton City Council adopted the Initial Study/Mitigated Negative Declaration for their recycled water project on September 16, 2014. With this action the DERWA/Pleasanton Recycled Water Treatment and Delivery agreement became effective. DERWA has been providing recycled water to Pleasanton’s Val Vista Park through DSRSD for several months. Pleasanton plans to complete construction of the Point of Connection to DERWA and initial distribution pipelines to serve the Sports & Recreation Park by summer 2015. An update to the Pleasanton Recycled Water Program will be presented to the DERWA Board. Recommendation: The Board receive the presentation. October 27, 2014

ITEM 9

MANAGER’S REPORTS 1. Capital Projects Update – None 2. Confirm Cancellation of Next Meeting – December 22, 2014