S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Presented by Danie van der Merwe

Danie.vandermerwe@sita.co.za

07 September 2011

How To Contract With

Government for Software

Development Services

S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Legal Context

Public Finance Management Act, SITA Act, SITA Regulations, Treasury Practice Notes, Preferential Procurement Policy Framework Act, etc = Fair and Transparent Procurement with Taxpayers Money

Government ICT House of Values = Security, Interoperability, Reduced Duplication, Economies of Scale, and Digital Inclusion

National Treasury Practice Note 5 of 2009 – Section 6: Departments may not go out on own bids if the

goods/services are the subject matter of a transversal contract

Departments must procure from the relevant supplier(s) under that contract

Departments can procure via SITA or directly from suppliers that are approved on a transversal contract

S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Contract 570 – Acquisition of IT Services

Service types are listed eg. Business Analysis, Enterprise Architecture, Business Solution Development

Companies are listed per Province

Excludes provision of hardware or software

No labour brokers – “Managed Skill Set” managed by a contracted service provider

Contract 570 listed at http://www.sita.co.za/procurement/tenders/contracts.htm

Notices, Client Engagement Model, Vendor Contact List, Task Directive Template, MOUs Agreements

Quotes for under R500,000 and Formal Bid/Tender for over R500,000

S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Actual Contracting Departments must contract with the named listed supplier for

Transversal Contracts

Two Ways for New Suppliers: Sub-contract to a listed company but they quote government

and are accountable – should have signed agreement with listed company

Register with SITA on website under “Supplier Registration” and produce company details, tax clearance certificate, certified bank account, then Open or Contract Specific Engagement

Two Types of Registration at No Cost or Obligation: Contract Specific – Limited to Listed Suppliers, Could be

Direct Engagement, Specific Windows to Register ie. 570 in next few Months

Open Bids – Open to Any Registered Supplier to Quote or Bid, Can Register at Any Time, Usually via SITA, Covers Any ICT Goods or Services not on Contract

Invites via SITA Website (Open) or to Listed Suppliers as per Contact Details on Contract

Contract only Valid after Official Government Order Form Issued

S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Additional Notes Selected Government Standards/Policy/Acts:

MISS – Minimum Information Security Standards governing access to information, classification, etc – see http://www.nwpg.gov.za/Premiers/Office%20of%20the%20premier/MISS.pdf

MIOS V4.1 – Minimum Interoperability Standards eg. ODF, PDF, XML see http://www.gitoc.gov.za/index.php/documents/cat_view/18-standards?orderby=dmdate_published

Managing Electronic Records in Governmental Bodies: Metadata Requirements – see http://www.national.archives.gov.za/rms/NARS_DMLIB-4915-v1-NARS_DMLIB-Managing_electronic_records_metadata_requirements.PDF

FOSS – Free and Open Source Software Policy see http://www.oss.gov.za/index.php/policy-and-strategy/foss-policy

Government Wide Enterprise Architecture Framework – to be used as a Basis for Certification and Validation - see http://realirmsolutions.co.za/sites/default/files/event_archive/GWEA%20Framework%201.2%20EA%20Forum%2030%20June%2009.pdf

Electronic Communications and Transactions (ECT) Act – see http://www.acts.co.za/ect_act/

S t a t e I n f o r m a t i o n T e c h n o l o g y A g e n c y

Questions

Q&A