drill search - hse manual_2009

HSE Manual November 2009.doc

HEALTH, SAFETY and ENVIRONMENT (HSE)

MANAGEMENT MANUAL

HSE Manual November 2009.doc 2

INDEX 1. SYSTEM OVERVIEW ......................................................................................... 3 2. POLICY ................................................................................................................. 5

2.1. Policy Development ..................................................................................... 5 2.2. HSE Policy .................................................................................................... 6

3. HSE PLANNING ................................................................................................... 7 3.1. HSE Strategic Planning ................................................................................ 7 3.2. HSE Management System Manual ............................................................. 7 3.3. HSE Legislation ............................................................................................ 7 3.4. HSE Information........................................................................................... 8

4. IMPLEMENTATION ............................................................................................ 9 4.1. HSE Responsibilities and Accountabilities ................................................ 9 4.2. Risk Management ....................................................................................... 11 4.3. Environmental Risk Management ............................................................. 13 4.4. Project Plans and Documents .................................................................... 16 4.5. Consultation, Communication & Reporting ................................................ 16 4.6. Training & Competency .............................................................................. 17 4.7. Contractors HSE Management Systems ...................................................... 19 4.8. Hazardous Substances. ................................................................................. 20 4.9. Fitness for Work ......................................................................................... 21 4.10. Working at Heights .................................................................................. 21 4.11. Waste Disposal ......................................................................................... 22 4.12. Isolation & Lockout/Tagout ..................................................................... 22 4.13. Permit to Work System ............................................................................ 22 4.14. Incident and Injury Management ............................................................. 22 4.15. Injury Management and Return to Work Policy .................................. 24 4.16. Emergency Preparedness and Response .................................................. 26 4.17. Document Control. ................................................................................... 26 4.18. Design Risk Management ........................................................................ 27 4.19. Purchasing ................................................................................................ 28

5. MEASUREMENT ............................................................................................... 29 5.1. Collection of Performance Data ................................................................... 29 5.2. System Compliance ..................................................................................... 29

6. REVIEW .............................................................................................................. 32 6.1. Quarterly Management Review ................................................................... 32 6.2. Systems Review ........................................................................................... 32

7. DEFINITIONS ..................................................................................................... 33 8. AS/NZS 4801 MAP TO HSE MANUAL ............................................................ 39


1. SYSTEM OVERVIEW

Drillsearch Energy Limited (“Drillsearch” or “Company”) fully accepts its responsibility for providing a safe working environment and is totally committed to promoting and maintaining the highest standards of health, safety and environmental (HSE) management within all Company activities. Incident prevention shall be addressed as a core business value within the total company environment. This Manual has been developed to provide the guiding principles and objectives for the HSE system. It is supported by the Drillsearch HSE Operational Procedures Manual, which provides greater detail on the elements contained within the HSE Management Manual. Whereas the HSE Management Manual should remain relatively stable and not require frequent changes, the HSE Operational Procedures Manual will develop and change in response to the growth and change within Drillsearch. The HSE Management System Manual and Operational Procedures Manual have been designed to function in accordance with the principles articulated within AS/NZS 4801:2001 Occupational Health & Safety Management Systems – Specifications with guidance for use, AS/NZS ISO 14001:2004 Environmental Management Systems – Requirements with guidance for use, and AS/NZS ISO 9001:2000 Quality Management Systems – Requirements. These principles are based around the concept of continual improvement through the issue of Policy Statements, the development of Plans to fulfil the intent of the Policy Statements, the implementation of these Plans, the measurement of performance against these Plans, and the regular Review of the process as a whole as illustrated within Figure 1.1

Figure 1.1 Continual Improvement Cycle


Continual improvement shall be the motivating force that ensures the Drillsearch Management Team demonstrates due diligence in meeting their duty of care legal contractual requirements with regards to the management of HSE matters.


2. POLICY

2.1. Policy Development The purpose of this Section of the HSE Management System Manual is to define the minimum requirements for the development, documentation, implementation, communication and review of HSE Policies as part of the HSE Management System. To be effective, the HSE Management System requires the participation and support of all personnel within the organisation and to gain this, a strong commitment and leadership from senior management is essential. To articulate this senior management commitment, direction and leadership, Drillsearch shall develop and document formal Policy Statements. Policy Statements shall define Drillsearch’s intent, principles, objectives and commitment on a particular theme. An HSE policy signed by the Managing Director, clearly stating HSE objectives and a commitment to improving HSE shall be freely available, and up-dated on a regular basis as and when required but as a minimum every two years.

All Drillsearch HSE Policy Statements shall be developed and reviewed in consultation with Drillsearch staff to ensure that all staff within the organisation have a sense of ownership of the Policy Statements

2.1.1. Content

The content of the HSE Policy should be made up of guiding statements and principles that are flexible enough to cover Drillsearch as a whole rather than being prescriptive in nature. Drillsearch’s Policy Statements shall, at a minimum, meet the following requirements:

• Be appropriate and relevant to the nature and level of the organisations risks and operations;

• Be focused on the proactive management of the organisation;

• Be focused on continual improvement of the organisation and the organisation’s performance;

• Commit to the use of a consultative approach to management;

• Recognise and accept the need for compliance with all applicable laws, contractual requirements and community expectations; and

• Include commitments to the establishment of measurable objects and targets.


2.2. HSE Policy DRILLSEARCH HSE POLICY

Drillsearch Energy Limited (“Drillsearch”) fully accepts its responsibility for providing a safe working environment and is totally committed to promoting and maintaining the highest standards of health, safety and environmental management within all Company activities. To realize this vision, all Drillsearch operations and employees shall work together to protect the quality of the environment and the health and safety of our employees, stakeholders, and neighbours. Drillsearch has in place a Health, Safety and Environmental management system for all our activities that drives continual improvement. The HSE Management System outlines HSE accountabilities to implement this Policy, and requires that we: ° Establish and maintain an HSE Management System that facilitates a structured

approach to the management of HSE risk; ° Identify and manage risks to as low as reasonably practicable where they have the

potential to cause an accident, injury or illness to people, or unacceptable impacts on the environment or the community;

° Provide adequate human, financial and time resources to ensure the effectiveness and sustainability of the HSE Management System;

° Provide safe work places and systems of work, empower employees and contractors to address unsafe or hazardous situations and carry out their work in a manner that does not present a risk to themselves, others or the environment;

° Keep up-to-date with relevant health, safety and environmental legislative obligations. Achieve and maintain compliance with these obligations;

° Set objectives and targets which promote the efficient use of energy and resources, the minimisation of wastes and emissions and the prevention of pollution;

° Promote a safe culture that encourages people to proactively manage health safety and environmental risk through education, instruction, information and supervision;

° Clearly define and communicate staff and contractor responsibilities in relation to health and safety;

° Require Contractors to manage HSE using standards and practices that accord with this Policy;

° Monitor own operations and those of our contractors by evaluating performance against systems, procedures and regulations, report HSE performance whilst providing a foundation for continuous improvement.

The Managing Director is accountable for communication of this policy and for compliance with its undertakings. The Chief Operating Officer will ensure the effective implementation, management and monitoring of the HSE Management System and its subsequent outcomes. While management carries these accountabilities and responsibilities, if they are to be fully effective, responsibility and accountability for health, safety and environment must be owned by all employees and contractors of Drillsearch. This will be demonstrated by everyone showing awareness, understanding and compliance with regulatory and company HSE standards and requirements. XXXXX Managing Director date


3. HSE PLANNING

3.1. HSE Strategic Planning For the purposes of planning Drillsearch will establish and maintain: • procedures to identify those aspects of its activities which have a

significant impact on the safety of employees or an impact on the environment

• documented HSE objectives and targets, having regard to its technological options, financial, operational and business requirements, and

• programs for achieving its objectives and targets including the designation of responsibility, and the means and timeframe by which they are to be achieved.

HSE risks shall be addressed by using a process of hazard identification, risk assessment and the application of control measures. The process to be adopted by all Drillsearch employees for hazard identification, assessment and control is documented in the Operations Policy and Procedure Manual at Section 4.2 Risk Management. The Managing Director will ensure the development of a HSE Strategic Plan and ensure the allocation of adequate resources to meet these needs. The results of any changes identified as a result of a review of the HSE Management System shall be incorporated into the revised management plan. Specific advisors will be sought where Projects or activities are perceived to involve high-risk exposure which is beyond the scope and knowledge of management. The HSE Strategic Plan can be found on the company network server at this location (to be identified).

3.2. HSE Management System Manual

An HSE Management System Manual, which includes sections on HSE Standards, Policies, Planning, Implementation and Review shall be established and maintained (this manual). The HSE Management System Manual can be found on the company network server at this location (to be identified).

3.3. HSE Legislation

Current HSE legislation, industry standards and codes of practice shall be maintained and accessible to all personnel within the Company. Any changes in these shall be integrated into the HSE policies and procedures where applicable.


Links to current legislation can be found on the company network server at this location (to be identified).

3.4. HSE Information

Appropriate HSE information shall be disseminated in a systematic matter to all personnel, including contractors and visitors in a manner that ensures that they are aware of their obligations. Policy and Procedures for Consultation, Communication and Reporting are detailed at Section 4.4 in this Manual.


4. IMPLEMENTATION

4.1. HSE Responsibilities and Accountabilities

Management shall be responsible and have authority for undertaking the necessary consultative processes, providing the necessary resources and establishing policy to ensure a structured HSE Management System is implemented and maintained. Such responsibility, authority and accountability shall be defined in position descriptions, aggregated format, system planning arrangements, procedures or instruments (tools and forms). The responsibility, authority and accountability of all employees including contractors, labour hire employees and visitors to site to carry out HSE Management System requirements, shall be defined and appropriate training provided to ensure competence in the conduct of system requirements.

4.1.1. Board and Managing Director

The Board shall adopt all necessary HSE policies and make available all necessary resources to achieve HSE objectives. The Managing Director shall ensure that a safe work place is provided by taking every practical measure to ensure the safety and health of all persons who work at, visit, or those members of the public, who could be adversely exposed and affected by any of the Company’s activities or facilities.

4.1.2. Chief Operating Officer

The Chief Operating Officer (COO) shall be responsible for ensuring overall development and continuous improvement of the HSE Management System elements. The COO shall ensure that policies and procedures are developed, implemented to ensure all exploration activities are conducted as safe as reasonably practicable and that they have as minimal impact on the environment as is practical. The COO shall ensure that Drillsearch maintains appropriate records to demonstrate the Company’s compliance with HSE legislation and the Company’s HSE Management System. The COO shall ensure Drillsearch is prepared for external HSE Management System audits such as SafetyMap audits or their equivalent. The COO shall retain this responsibility until such time as the Company is sufficiently large to appoint an HSE Co-ordinator or Manager.


4.1.3. Managers/Supervisors Responsibilities

Each manager and or supervisor (whether directly under the employ of Drillsearch or as a contractor) on ad hoc or routine Projects will be responsible and accountable for the following:

• Ensuring that the health and safety of all personnel under their

control is never compromised. • Ensuring all employees and visitors to Drillsearch sites comply

with the Company’s HSE policies and safe systems of work. • Compliance with all relevant legislative requirements. • Maintaining operating practices which meet Drillsearch health,

safety and environmental standards. • Ensuring that all new employees and contractors receive relevant

induction training. • Ensuring all reported hazards, incidents and near misses are

promptly reported, investigated and appropriate corrective action undertaken in a timely manner.

• Identification of potential hazards through regular workplace inspections and implementing corrective action.

• Encouraging employee participation in safety and environment awareness, through programs and other initiatives.

4.1.4. Employee/Contractor Responsibilities

It is the responsibility of every employee or contractor to Drillsearch activities to take all reasonable care to ensure that his or her own safety, and that of fellow employees, is never compromised. Employee/contractor responsibilities include the following:

• Report to work in a fit condition, ie. Not influenced by alcohol,

drugs, fatigue or any condition that may affect the employee’s ability to complete any assigned task in a safe and effective manner

• Complying with Drillsearch policies and safe systems of work • Correctly using tools, equipment and personal protective

equipment (PPE) in accordance with agreed safe work practices • Ensuring that work is not undertaken for which the employee feels

they have not received adequate information and or instruction. • Promptly reporting all HSE hazards, incidents and near misses to

their immediate superior. • Never undertaking any task that does not meet Drillsearch’s HSE

standards. • Cooperate with rehabilitation programs to assist in the recovery

from a work-related injury/illness. • Actively participate in Drillsearch training and skill development

initiatives. In addition to the broad HSE responsibilities identified in this Manual, HSE responsibilities shall be clearly defined in position descriptions and HSE operational manuals, and communicated to all employees, contractors and consultants via induction and on-going training.


Position descriptions and operational manuals can be found on the company network server at this location (to be identified). Employees, consultants and contractors (seismic and drilling) shall be held accountable for HSE performance within work areas under their control. This shall be measured via pre-determined key performance indicators.

4.1.5. Company HSE Specialist Advisors

Drillsearch will from time to time engage specialist consulting companies and/or personnel to advise and assist management to develop and maintain industry best practice in HSE management systems and procedures. This is to be achieved by the following:

• Promoting a safe and healthy work environment. • Providing assistance and advice to all employees/ contractors, and

particularly those in a supervising capacity, to develop safe and environmentally responsible work practices.

• Promote the Company’s HSE policy by ensuring staff awareness and creating a learning environment that embraces the principles of involvement and participation by all employees.

• Assess the training requirements of employees in relation to their HSE responsibilities.

• Review and report on all HSE incidents, and ensure corrective action is completed.

• Increase employee and contractor awareness of Company HSE performance via regular feedback.

• Provide advice to management of HSE legislation and compliance obligations.

• Regularly audit operations for HSE compliance and continuous improvement against key performance indicators and provide feedback to management.

• Develop and practice hazard identification, evaluation and control procedures.

4.2. Risk Management

The purpose of this Section of the HSE Management System Manual is to provide a framework, methodology and appropriate tools for all risk management activities undertaken by Drillsearch as part of managing its HSE duty of care responsibilities to employees, the environment and the community. This Section utilises the risk management principles and processes set out within AS/NZS 4801 Occupational health & safety management systems – Specifications with guidance for use, AS/NZS ISO 14001 Environmental management systems – Requirements with guidance for use and AS/NZS 4360 Risk Management. Supervisors and/or Managers, and employees where practicable, shall identify hazards present in the local workplace and assess the risk of each identified hazard using the Drillsearch HSE Risk Management Methodology.


The Supervisor or Manager, and employees where practicable, shall develop control plans in accordance with the hierarchy of control. The Supervisor or Manager shall record any action that has been taken to remove or mitigate the risk on the relevant hazard reporting document. The Supervisor or Manager shall ensure that the controls implemented are reviewed and the effectiveness of the risk controls monitored. The Supervisor or Manager shall ensure that a record of the identification, assessment and control process is maintained.

4.2.1. HSE Risk Management Methodology

Drillsearch shall establish a methodology for: • the identification of health and safety hazards and environmental

impacts; • the process of risk/impact assessment; • the development of risk controls; and • a process for review and continuous improvement

The procedure also provides direction on the use of risk management tools for specific hazards and environmental aspects. This procedure applies to all staff, contractors and visitors at all of Drillsearch Energy’s offices and sites. The HSE Risk Management Methodology is detailed in Section 4.2.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.2.2. Acquisition/Manufacture of Plant and Equipment Managers and Supervisors shall ensure that a pre−purchase risk assessment is completed, in consultation with employees where practicable, for the plant or equipment prior the completion of a purchase order (or commencement of manufacture) of any plant or equipment, unless a risk assessment has already been completed.

4.2.3. Acquisition of Chemicals and Substances Managers and supervisors shall ensure that a pre−purchase risk assessment is completed, in consultation with employees where practicable, for chemical or substances prior to the completion of a purchase order for chemical or substance, unless a risk assessment has already been completed.

4.2.4. New or altered systems of work Managers and Supervisors establishing new systems of work or substantially altering existing systems of work, shall ensure that Job Safety Analysis [JSA] (risk assessment) is completed, in consultation with employees where practicable, for the system of work prior to the commencement of the new or altered system of work, unless a risk assessment has already been completed.


4.2.5. Project Risk Register Site Managers shall establish, maintain and publish a register of the Project’s Occupational Health and Safety risks. The Occupational Health and Safety Risk Register shall include: • activities • hazard • Raw Risk score risk assessed before risk treatment • controls • Residual Risk score risk remaining after implementation of risk

treatment

Site Managers shall use the Drillsearch Risk Register Template, which can be found on the company network server at this location (to be identified). A copy of all new or updated Registers shall be forwarded to the COO within seven days of completion.

4.3. Environmental Risk Management

As part of the overall risk management approach to operations, Drillsearch shall establish a methodology for: • Environmental Aspects and Impacts Register • Environmental Objectives and Targets • Seismic Environmental Objectives and Targets • Drilling Environmental Objectives and Targets • Environmental Plans

4.3.1. Project Environmental Aspects and Impacts Register

An environmental aspect is any element of Drillsearch’s activities, products or services that can interact with the environment. A significant environmental aspect is an environmental aspect that has or can have a significant environmental impact. An environmental impact is defined as any change to the environment, whether adverse or beneficial, wholly or partially resulting from Drillsearch’s activities, products or services. This section outlines Drillsearch’s procedure to identify environmental aspects and maintain a register of these aspects. These procedures apply to all planned and ongoing Drillsearch activities in the Permits in which it operates. Activities may include surveys, seismic, drilling and workover, producing wells, flowlines, evaporation ponds, plant, campsites, roads, borrow pits, infrastructure, waste management, spills, oil transport and airstrips. Site Managers shall develop and maintain an Environmental Aspects Register for all activities, products and services. The aspects register will be reviewed if Drillsearch changes the nature of the Project activities changes if the environment of operation changes. The Drillsearch Aspects and Impacts Register template can be found on the company network server at this location (to be identified). A copy of all new or updated Registers shall be forwarded by Site Managers to the COO within seven days of completion.


4.3.2. Environmental Objectives and Targets Drillsearch shall establish and maintain programs designed to meet environmental objectives. The environmental management program will be reviewed annually. Drillsearch recognises the value of the environment to the community and future generations. We will work towards sustainable development through responsible exploration and drilling operations.

4.3.3. Drillsearch Environmental Objectives

Drillsearch will: • assess the environmental and financial implications in

undertaking exploration and drilling operations; • instil a sense of environmental awareness and

responsibility amongst our people; • protect the natural and cultural environment in all our

operations in a socially responsible manner; • embrace the principles of waste minimisation and pollution

prevention; • continuously improve our environmental performance by

setting objectives and targets, • assessing our achievements and evaluating the

effectiveness of our environmental management system; • meet all legal obligations and industry agreements and

demand the same standards of compliance from our contractors and suppliers;

• publicly report environmental performance; • adopt cost-effective measures to abate greenhouse

emissions as part of business decisions; • communicate with and involve all employees, contractors

and interested people on environmental issues in an open, transparent and timely manner.

4.3.3.1. Seismic Objectives and Targets

Drillsearch acknowledges and accepts that compliance with this document is a regulatory requirement under State and, in some cases, Commonwealth legislation. Drillsearch applies the following three objectives to all its Seismic operations:

• ensure that the potential impacts of the proposed seismic operation on biological diversity and cultural component of the environment are assessed within a planning process and incorporated in to field management procedures

• monitor and manage those activities that have, or are likely to have, temporary impacts on biological diversity, the cultural component of the environment, groundwater or other land users, and facilitate rehabilitation so as to minimise such impacts if they occur, and


• avoid undertaking any activities which have, or are likely to have, long-term significant adverse impact(s) on biological diversity, cultural components of the environment, groundwater or other land uses.

4.3.3.2. Drilling Objectives and Targets

Drillsearch shall ensure that all Drilling operations comply with relevant State and Commonwealth legislation. Consistent with the Drillsearch HSE Management System, a risk assessment approach is utilised by Drillsearch to examine the environmental risks associated with drilling and well operations. This risk assessment is then used to set appropriate safety and environmental management objectives and measures. Drillsearch applies the following objectives to all its Drilling operations

1. Minimise the risk to employees, the public and other third parties.

2. Minimise disturbance and avoid contamination to soil.

3. Avoid the introduction or spread of pest plants and animals and implement control measures as necessary.

4. Minimise disturbance to drainage patterns and avoid contamination of surface waters and shallow groundwater resources.

5. Avoid disturbance to sites of known cultural and heritage significance.

6. Minimise loss of aquifer pressure and avoid aquifer contamination.

7. Minimise disturbance to native vegetation and native fauna.

8. Minimise air pollution and greenhouse gas emissions.

9. Maintain and enhance partnerships with the Cooper Basin community.

10. Avoid or minimise disturbance to stakeholders and/or associated infrastructure.

11. Optimise waste reduction and recovery. 12. Remediate and rehabilitate operational areas to

agreed standards. 13. Minimise as far as reasonably practicable

interruptions to natural gas supply.

The environmental objectives will be reviewed annually and revised where appropriate.


4.4. Project Plans and Documents Drillsearch shall ensure that each Project undertaken has the following plans developed and agreed by relevant stakeholders: • System Bridging Documents (Site Specific) – A System Bridging

Document will be developed and agreed by all parties, outlining the Systems, Roles and Responsibilities to be used in each Project.

• Emergency Response Plan (Site Specific) – as required by legislation, an Emergency Response Plan will be developed for each site.

• Standard Operating Procedures (SOPs) – SOPs will be developed to ensure that operations follow standardised procedures that reduce risk to environment, people and plant.

• Environmental Assessment Statements – EAS will be developed where required by legislation or regulation.

• Safety Case (site specific)

Given the nature of some Projects, these individual requirements may be combined into the one document.

4.4.1. Project Environment Plans Site Managers shall ensure that draft Environment Plans are established for each Project controlled by Drillsearch. Site Managers shall ensure that the Environmental Plans take into consideration:

• The Company’s Environment legal requirements • Other Environmental requirements • Significant environmental aspects and impacts • Operational and business requirements • Consultation with staff and stakeholders

Site Managers shall, where practicable, ensure that objectives and targets contained in Environmental Plans are:

• Consistent with Drillsearch’s Environmental policy; • Measurable and consistent with improving Environmental

performance; • Consistent with a goal of continual improvement

In order to meet all legal and other responsibilities, Site Managers shall ensure that Environmental Plans are developed and implemented for each Project undertaken. The extent and scope of each Plan shall be in line with the nature and extent of risk associated with the Project.

Further guidance on Project Environmental Plans is detailed in Section 4.4.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.5. Consultation, Communication & Reporting Consultation and communication is an essential component of the management of HSE matters throughout Drillsearch.


Employees, contractors and consultants will be consulted in the decision-making processes for all issues that impact on HSE outcomes. Because of the size of the organization consultation will be through regular communication between Managers and their staff and generally related to specific exploration or development Projects. Drillsearch shall utilise a consultative approach to improve its understanding of the HSE issues faced by employees and also in the development of HSE initiatives and strategies to improve performance. At a minimum, Drillsearch shall consult with employees when: • Changes that may affect the health, safety or welfare are proposed; • Assessing risks to employees’ health and safety and risks to the

environment arising from Drillsearch operations; • Decisions are made about the measures to be taken to eliminate or

control risks; • Introducing or altering the procedures for monitoring risks; • Decisions are made about the adequacy of facilities for the welfare or

employees; and • When establishing consultation arrangements.

Requirements for Consultation and Communication are detailed in Section 4.5 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.5.1. Reporting

Drillsearch shall utilise appropriate processes to ensure the relevant and timely reporting of HSE information throughout the organisation and to external bodies. Measures used to report information may include: • Meetings, such as Toolbox Meetings and Management Review

Meetings; • Hazard, incident and non-conformance reporting systems; • Formal documents such as Project Progress Reports, System

Reviews etc; and • Formal presentations etc.

4.6. Training & Competency

The purpose of this Section of the HSE Management System Manual is to establish the methods and management practices which are required to be implemented to ensure effective training and competency assessment of all Drillsearch Personnel. To ensure the provision of competent people, Drillsearch shall identify and document the competency requirements of all Drillsearch positions and implement a Training Plan to ensure that these required competencies are held.

Training and competency requirements range from licences and accredited training courses through to basic internal induction programs and Drillsearch acknowledges that a combination of these requirements


will be needed to ensure that each individual has the competencies to perform their work in accordance with HSE requirements.

4.6.1. HSE Training

Drillsearch shall determine the minimum requirements for HSE training and record these details in the HSE Training Matrix. This Matrix identifies the minimum HSE training that must be completed by different groups of Drillsearch employees. The COO shall ensure that HSE training is identified and scheduled to meet the needs of employees throughout each year. The COO shall ensure that these training requirements are reviewed on a regular basis and at least be included in the annual review of the HSE Management System. Drillsearch Supervisors are responsible for ensuring that employees attend any required HSE training. A record shall be kept of all completed HSE training on the Company Network at (location to be identified). Any Project-specific HSE Training shall be identified and recorded as part of the Site Plan. Site Managers shall be responsible for ensuring that identified HSE Training is resourced and completed. Evidence of training records shall be provided on request.

4.6.2. Induction and Visitor Training

Induction shall be provided to all employees and shall include HSE legal and other requirements. Drillsearch Supervisors shall ensure that all new employees are inducted. Visitors and contractors shall receive induction training appropriate to their location and the level of risk at that location. Company visitors and contractors to sites operated by third-parties shall also submit to appropriate induction and training as required by those third-parties.

4.6.3. Competence in High Risk Occupations OHS legislation has identified high risk occupations where the worker’s competency must be established prior to allowing work to commence. Drillsearch Site Managers shall ensure that competency is established for all legislatively prescribed high risk occupations and documented on site before personnel carry out any high risk work. Site Managers shall ensure that all personnel have been trained in the tasks allocated to them. The Site Manager or Supervisor shall ensure that all personnel are assessed as competent before carrying out tasks without supervision. As the situation demands, training shall be provided to all employees to enable them to perform their tasks in an effective and efficient


manner without risks to their health or safety and without risk to equipment or the environment. Refresher training shall be provided to all personnel as appropriate. Photocopies of prescribed occupational and trades certificates will be recorded and maintained on site by the Site Manager. Evidence of training and assessment records will be provided on request. A copy of completed training will be sent to Drillsearch Head Office within one month of completion of training.

4.7. Contractors HSE Management Systems Understanding the Contractors HSE Management System is a critical task and this is undertaken at pre-qualification. The HSE Management System will vary for each contractor depending on the size and complexity of the organisation. Major contractors providing services to Drillsearch must be able to demonstrate that they already have an HSE Management System. Whilst it is not intended that their HSE Management System should be identical to that of Drillsearch, it shall exhibit the same degree of application and assurance of safe operations, without damage to health and the environment. A contractor familiar with the Drillsearch HSE Management System and who uses this as the basis for their management system should be able to align immediately with this requirement. Smaller contractors, who may not have formalised systems, must still have a basic understanding of managing HSE in their operations and be able to demonstrate a simple but effective management system. Service contracts are often used as a means of executing work. Initially such contracts often have no defined scope beyond a general description of the services, skills, plant, etc that the contractor must be able to provide. However, the ability of the contractor to manage HSE on a job-by-job basis is an essential requirement. For example, they should be able to make hazard assessments, apply and enforce controls to manage residual HSE hazards and effects, apply local HSE legislation correctly, respond effectively to emergency situations, etc. All these elements must be demonstrated at the earliest opportunity, prior to contract award. A key consideration is whether Drillsearch or the Contractor has management system control. The majority of Drillsearch Projects involve the engagement of contractors to undertake exploration and drilling activities. As such there are three main situations for which the HSE Management System must be able to cover: Situation 1 – Drillsearch has Management System control. The Contractor provides people, materials and services for the execution of the work under the direct supervision and instruction of Drillsearch and operates under the Drillsearch HSE Management System. The Contractor may or may not have an HSE Management System, but at least must demonstrate the capacity to comply with Drillsearch HSE


Management System and must also provide assurance as to the competence and suitability of the people, materials or services provided. This is when the work, under the Contract, is to be executed at a Drillsearch site or facility. Situation 2 - Contractor has Management System control – Drillsearch dedicated worksite. The Contractor has its own HSE Management System and has site control and provides the necessary instructions and supervision. The Contractor verifies functioning of its HSE Management System to Drillsearch. Drillsearch is responsible for verifying the overall effectiveness of the HSE management controls, and assuring that both Drillsearch’s and Contractor’s HSE Management Systems are appropriately compatible. Situation 3 – Third Party has Management System control – Non-dedicated Drillsearch worksite. The Contractor is engaged by Drillsearch to supply people, materials and service on a site where Management System Control is held by a third party. The Contractor executes all aspects of the job under its own HSE Management System, provides the necessary instructions and supervision and verifies functioning of its HSE Management System. The Contractor must meet HSE requirements of Drillsearch. Drillsearch will monitor and assess satisfactory operation of the Contractor’s HSE Management System as required.

4.7.1. Contractor HSE Plans

Contractors must provide Drillsearch with details of their HSE Plan. The format, content and detail of an HSE Plan will vary depending on the services and activities to be undertaken. A Contractor’s HSE Plan should identify contract specific hazards and risks and determine management controls to eliminate, reduce or mitigate them.

Requirements for Contractor HSE Plans are detailed in Section 4.7.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified). This includes HSE requirements relating to: ° Contractor Environmental Management System Requirements ° Contract Specifications ° Tender Evaluations ° Contract Management ° Monitoring of Contract Performance; and ° Contractor Incident Reporting Requirements.

Contractors are required to forward a copy of the completed Hazard and Incident Report to the Drillsearch Representative within seven days of completion.

4.8. Hazardous Substances.

The purpose of this Section of the HSE Management System Manual is to ensure the establishment of safe systems for the safe transport, storage and handling of hazardous substances and materials.


4.8.1. Hazardous Substance Transport, Storage and Disposal

The Company shall ensure that materials are transported, handled, stored or disposed of in a safe and legal manner. The Company shall ensure that contractors transport, handle, store and dispose of materials in a safe and legal manner. The Company shall pay particular attention to ensure that either its procedures or those of its contractors have been implemented for the safe storage, handling, transport and disposal of hazardous substances. All hazardous substances shall be clearly labelled as such, as required by law. All employees or contractors who may be affected by hazardous substances shall be fully trained in the safe use, storage, transport and emergency procedures for those substances. Requirements relating to the Transport, Storage and Disposal of Hazardous Substances can be found in Section 4.8.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.9. Fitness for Work

4.9.1. Drug and Alcohol Policy

Drillsearch is committed to providing a safe, healthy and productive workplace for all its employees and to ensuring the safety of all visitors to Drillsearch worksites. Employees, contractors or visitors who are engaged in safety critical roles must not be under the influence of alcohol or illicit drugs when they present for work – either at the beginning of a shift or on return from a break. Project “Wet” bars allow for the consumption of alcohol on site. However it is the responsibility of all employees, contractors and visitors to ensure that they drink in a responsible fashion. It is their responsibility to ensure that they are fit for work for their next shift. The procedure relating to the Drug and Alcohol Policy can be found in Section 4.9.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.10. Working at Heights

The COO shall ensure the development and implementation of a Working at Heights policy. This policy is to define the safe work practices to be used by personnel who are required to work at heights.


Requirements relating to Working at Heights can be found in Section 4.10.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.11. Waste Disposal The COO shall ensure the development and implementation of a Waste Disposal policy. This policy is to detail the method used for the proper disposal of waste particularly that produced as a result of Drillsearch’s field activities. Requirements relating to Waste Disposal can be found in Section 4.11.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.12. Isolation & Lockout/Tagout Serious accidents can occur when Isolation procedures are not properly followed. The COO shall ensure that guidelines are developed to define minimum requirements for the isolation of plant and equipment from mechanical, electrical, hazardous materials or other energy sources. Requirements relating to Isolation and Lockout/Tagout can be found in Section 4.12 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.13. Permit to Work System

Site Manager’s shall ensure that high risk hazards have a Permit to Work (PTW) system in place and therefore ensure that no person commences a task until the operator’s ability and the site has been assessed and approved by an appropriately competent person. Requirements relating to Permit to Work System, including the Hot Work Procedure and General Hot Work Requirements, can be found in Section 4.13 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.14. Incident and Injury Management The purpose of this Section of the HSE Management System Manual is to provide a system that enables Drillsearch to: • Report and document all incidents that occur in accordance with

internal, Project and statutory requirements, and generate data that will enable Drillsearch to monitor system performance and identify incident trends;

• Systematically investigate incidents to identify and analyse root causes and system failures;

• Identify continual improvement opportunities, in order to prevent future incidents, based on generated incident data and incident investigations; and


• Facilitate the provision of first aid, medical treatment, appropriate rehabilitation services, and effective Return to Work (RTW) plans to assist in the earliest return to meaningful and productive work for injured personnel.

4.14.1. Incident Reporting Drillsearch shall establish systems for the reporting and investigation of incidents which lead to the identification and implementation of corrective actions.

It is mandatory for all Drillsearch Personnel to verbally report an incident to a Drillsearch Supervisor or Manager immediately once the incident has occurred or has been identified. The Drillsearch Supervisor or Manager who has been notified of the incident is responsible for initiating the response to the incident. Failure to immediately report an incident is not acceptable at Drillsearch and may result in disciplinary action being taken. The Drillsearch Supervisor or Manager shall verbally notify the Site Manager of the incident and attend, or organise for another Drillsearch Supervisor or Manager to attend the incident scene. Table 4.14.1 provides details as to Incident reporting responsibilities, as well as where incident details are to be recorded and/or reported.

Table 4.14.1 - Incident Reporting Matrix Incidents Reporting Responsibility Recording All incidents, near miss, environment or property damage.

All site personnel Immediately

• Enter all details in Accident Incident Register

• Notify Drillsearch COO

Investigation Supervisor/Superintendent Safety Manager/Project Manager

• Accident Incident Form

Statutory Reporting Drillsearch COO • To Project & Senior Management • Drillsearch Board

4.14.2. Incident Investigation Procedures shall be developed and implemented for the investigation of hazards, injuries, illnesses, incidents and any other systems failures that may affect the health and safety of staff, contractors and the community and which may adversely impact on the environment. Incident investigations shall: • Be undertaken by trained and competent personnel. • Identify the factor(s) that led to the incident. • Review the identified hazards, assess risks and implement

effective controls. • Recommend appropriate corrective action.


Responsibility shall be assigned to specific personnel for implementation of corrective actions arising from investigation reports. Corrective actions shall be discussed with all stakeholders affected prior to implementation.

Incident investigations shall be conducted by an appropriately trained Supervisor or Manager in order to identify contributing factors as well as any root causes of the incident, and to identify and implement appropriate continual improvement actions to prevent the incident from re-occurring. Requirements relating to Incident Investigation can be found in Section 4.14.2 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.15. Injury Management and Return to Work Policy

Drillsearch is committed to the return to work of injured workers. Drillsearch will aim to: • prevent injury and illness by providing a safe and healthy working

environment. • ensure that injury management activities commence as soon as

possible after a worker is injured. • provide the injured worker with support to minimise the effects of

the injury and to ensure that an early return to work is a normal practice and expectation.

• provide suitable duties/employment for an injured worker as soon as is safely possible, and after seeking appropriate medical judgement.

• consult with our workers and any union representing them to ensure that they are regularly informed of their rights and responsibilities and of company policies on return to work.

• ensure that participation in the Return to Work (RTW) process will not, of itself, disadvantage an injured worker. All efforts will be made to resolve disagreements about the company RTW Program, or its components, through discussions and in a spirit of cooperation.

Managers/Supervisors have the overall responsibility for ensuring Drillsearch procedures are carried out for workers with work-related injuries or illness. Supervisors and Managers shall follow the procedure outlined in the Operational Policies and Procedures Manual when initiating any return to work or rehabilitation action. Employee responsibilities include the following: • immediately advising their supervisor of any injury or illness • participate fully with the program and actively support other employees

who are participating in return to work programs • advise their Supervisor of any change in circumstances related to their

injury or illness.


Detailed requirements relating to Injury Management and Return to Work can be found in Section 4.15 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified). Included in this section are details relating to: 4.15.1 Notification of an Injury 4.15.2 Provision of First Aid and Medical Treatment 4.15.3 Return to Work and Rehabilitation 4.15.4 Role of the RTW Coordinator 4.15.5 Role of the Workers Compensation Insurance Company 4.15.6 Involving a Rehabilitation Provider 4.15.7 Finding and Providing Suitable Duties


4.16. Emergency Preparedness and Response

Drillsearch shall establish an Emergency Planning Group (EPG). The EPG will consist of the following members: • Managing Director • COO

The EPG shall be responsible for overseeing the development and implementation of each of Drillsearch’s Project or Site Emergency Management Plans. The COO shall be responsible for authorising each of the Emergency Management Plans.

4.16.1. Emergency Management Plans & Response

The COO shall ensure that a high level assessment of potential emergencies at all Drillsearch sites is conducted and reviewed regularly. The COO shall ensure that emergency preparedness & response procedures are prepared for each potential emergency assessed to be significant. The COO shall establish and implement Building Emergency Procedures for each of Drillsearch’s occupied buildings. Staff, contractors and visitors shall familiarise themselves with Emergency Evacuation Plans in each building that they occupy. Additional guidance is provided in the Operational Policies and Procedures Manual in Section 4.16.1 Emergency Management Plans & Response Guidelines.

4.17. Document Control.

The purpose of this Section of the HSE Management System Manual is to ensure that all Drillsearch documents and records pertaining to the HSE Management System are controlled in a systematic way and that up to date documents and records are easily accessible to all relevant persons. A well structured and systematic Document Control System is an integral component in regards to the effective implementation of the HSE Management System. Document and record control is a methodical system of managing, controlling and distributing Drillsearch documents and records and keeping those documents up to date. Documentation critical to the HSE Management System shall carry identification of their status, authorization, date of issue and date of modification.


The intended distribution of the document shall be specified on the document.

Obsolete documents shall be promptly removed from use and any obsolete documents that are required to be retained for legal and/or knowledge purposes shall be identified and properly archived. Requirements for Document Approval, Issue and Control can be found in Section 4.17.1 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).

4.18. Design Risk Management This Section has been developed to allow Drillsearch to control HSE risks at the design phase for all internal design requirements and also to facilitate the control of professional design services if they are to be provided in the future.

4.18.1. Design Planning

Where the design process involves the design of a facility, item of plant or equipment, then the design process shall use procedures that identify any risks associated with the following: 4.18.1.1. construction methods used – including processes and

materials, 4.18.1.2. use and maintenance – especially risks arising out of the

nature of the design itself, and 4.18.1.3. removal, demolition or decommissioning activities –

especially where there is risk arising from the materials or processes used in the design.

Design procedures shall require that design documentation defines OHS requirements, and identifies OHS risks inherent in the design. Suitably skilled and experienced personnel shall review and comment on these risks. Whenever practicable and cost effective, designers shall modify the design to eliminate or minimise identified risks in order to ensure the design meets OHS requirements. When it is impractical to eliminate an identified risk by redesign, then the designer shall implement risk control measures in conjunction with stakeholders including the end user of the product. In the event that redesign cannot eliminate the risk from hazards, identified as high and medium risk (using Drillsearch’s risk assessment tool), the design shall provide a warning and document the need for risk control measures. Before the product, plant or equipment enters service, the operators shall develop Safe Work Method Statements relating to the safe use of products and safe operation of plant and equipment.

Where design services are part of work to be undertaken by subcontractors or suppliers, the design brief will form part of the subcontract or purchase order.


The COO, or a suitable delegate, is responsible for arranging preliminary and detailed design and design verification by persons with appropriate design qualifications and experience and who have the capability to design for applicable HSE and client requirements and standards. If design activities are to be carried out by more than one group, the COO, or a suitable delegate, will nominate the organisational and technical interfaces between different groups and identify information flow between these groups.

4.18.2. Verification of Final Product Following the design or redesign of any process, facility, item of plant or equipment and prior to use or commissioning, the design leader shall verify that the final product meets specified OHS requirements. Suitably competent staff shall undertake the verification.

4.19. Purchasing The purpose of this Section of the HSE Management System Manual is to ensure that the purchase of all goods is planned and controlled so as to prevent the introduction of non conformances and that these purchases are assessed against HSE requirements to minimise the introduction of risks to the workplace. The type and extent of control exercised over purchases shall depend on the importance of the product provided and relates directly to the potential impact of a supplier failure on the ability to comply with the requirements of the purchase. Drillsearch employees with the delegated authority to purchase services, products or equipment shall apply the guidelines found in Drillsearch Guide to Safe Purchasing. The Drillsearch Guide to Safe Purchasing is detailed in Section 4.19 of the Drillsearch Operational Procedures Manual, found on the company network server at this location (to be identified).


5. MEASUREMENT

The purpose of this Section of the HSE Management System Manual is to outline how Drillsearch collects data through its system processes to allow the performance and effectiveness of the system to be measured in order to facilitate continual improvement.

5.1. Collection of Performance Data Drillsearch shall collect and maintain, primarily through its record management system (ie completed forms and registers) all necessary HSE performance data in order to facilitate the monitoring of performance and continual improvement of the Drillsearch HSE Management System.

At minimum, Drillsearch shall collect and analyse data relating to: • Incident statistics, including:

Actual and potential category of HSE and plant incidents; Incident rates for first aid injuries, MTIs, LTIs and fatalities; Frequency rates for first aid injuries, MTIs, LTIs and fatalities;

and Severity rates for all injuries and illnesses.

• Non conformance statistics resulting from inspections, tests and audits; and

• Statistics/data to allow monitoring of any objectives and targets (ie performance data) established by Drillsearch.

The COO shall ensure that all performance data and statistics are correlated and calculated.

Additional guidance on performance data calculations is provided in the Operational Policies and Procedures Manual in Section 5.1 Collection of Performance Data.

5.2. System Compliance This Section of the HSE Management System Manual establishes the necessary tools and processes, such as inspections, auditing and planned task observations, to enable Drillsearch to monitor compliance and the effectiveness of the Drillsearch HSE Management System. 5.2.1. Non-conformance and corrective and preventative action

Supervisors shall ensure that any non-conformance is recorded on Drillsearch’s Non-Conformance template. Supervisors shall ensure that corrective and preventative actions are identified, responsibility and time frame determined. Each Drillsearch location shall maintain a register of corrective actions which shall be reviewed by the Site Manager on a weekly basis to ensure all corrective actions are closed out within the allocated timeframe or re-investigated to determine more effective corrective actions.


Supervisors shall ensure that corrective actions are reviewed for their effectiveness in preventing a re-occurrence. Where corrective actions have not been effective in controlling risk to a level as low as reasonably practicable, Supervisors shall re-open the investigation and determine new corrective actions.

5.2.2. Inspections & Test Schedule

The purpose of this Section is to establish and maintain a system for the inspection and testing of HSE requirements associated with the HSE Management System, plant and equipment, and processes undertaken or utilised by Drillsearch. Drillsearch shall develop a formal Inspection and Test Schedule that covers all Drillsearch Projects/worksites. The Inspection and Test Schedule shall determine all HSE inspection and testing activities that are required to ensure compliance with HSE requirements, including inspection and testing of: • All systems and processes undertaken by Drillsearch; • All plant and equipment utilised by Drillsearch; • Works constructed by the Drillsearch which form part of the Project

under the contract; and • All safety critical equipment/components/devices that are in place. Additional guidance on the establishment of an Inspections and Test Schedule, including the Calibration of Inspection and Test Equipment, is provided in the Operational Policies and Procedures Manual in Section 5.2 Inspection and Test Schedule.

5.2.3. Monitoring Monitoring may be used to measure the prevalence of, or to evaluate a HSE risk and for assessing the effectiveness of implemented risk control measures. The design and implementation of a monitoring program should be carried out by, or in consultation with, a properly qualified person with an adequate knowledge of:

• The objective of the assessment; • The correct way of using instruments and their limitations; • The analysis, interpretation and recording of results; and • The normal operating conditions of the workplace.

Monitoring of the work environment involves the measurement of atmospheric contaminants at selected locations in the workplace (static, positional monitoring). Personal monitoring involves the measurement of atmospheric contaminants in the breathing zone of the individual worker. Biological monitoring involves measurement of the concentration of a contaminant, its metabolites or other indicators in the tissues or body fluids of the person. In some cases, biological monitoring may be required to supplement static or personal monitoring.


Site Managers shall ensure that appropriate monitoring is established in each Drillsearch Project. Additional guidance on Monitoring is provided in the Operational Policies and Procedures Manual in Section 5.2 Inspection and Test Schedule. This section includes details on: 5.2.3.1 Types of Monitoring 5.2.3.2 What Can Be Monitored 5.2.3.3 Exposure Standards 5.2.3.4 Records of Monitoring

5.2.4. Auditing

Internal and external audits shall be carried out to ensure that the effectiveness of the Drillsearch HSE Management System is measured on a regular basis. Where possible audits shall be objective and be conducted by a person or organisation that is independent of the activity or system being audited. The COO shall ensure that a schedule of internal and external audits is established and documented for each year. Competent persons, independent of the areas being audited shall be utilized to perform HSE audits of the HSE Management System. Audit reports shall be distributed to management and other appropriate stakeholders. Deficiencies identified by the HSE audits shall be prioritized and progress monitored to ensure corrective action is implemented. Corrective actions arising from audits shall be implemented into the HSE policies.


6. REVIEW

The purpose of this Section of the HSE Management System Manual is to provide regular review of the Drillsearch HSE Management System, to ensure its continuing suitability, adequacy and effectiveness in order to facilitate continual improvement.

6.1. Quarterly Management Review Management Review meetings shall be convened by the Managing Director at quarterly intervals, or more frequently as deemed necessary, to review the performance and effectiveness of the Drillsearch HSE Management System. Additional guidance on Management Review Meetings is provided in the Operational Policies and Procedures Manual in Section 6.1 Quarterly Management Review. Topics covered in the Management Review Meeting shall include, but not limited to, the following: • HSE Objectives and Targets; • Resource allocation; • Consultation and Communication with the workforce; and • Training requirements and activities; • Incident statistics and investigations; • System audit results; • General business. Minutes of Management Review meetings shall be maintained as a record and distributed to all Drillsearch Management Personnel. Prior to each Management Meeting an agenda shall be developed and provided to all Drillsearch Management Personnel for feedback to ensure that the meeting covers the relevant topics and that the meeting is held in an efficient manner. 6.2. Systems Review

The Managing Director shall ensure that a review of the HSE Management System is conducted on an annual basis, or more frequently as required, to identify areas for improvement.


7. DEFINITIONS [Chris – I have yet to add to these definitions] Aspect

The organisation shall establish and maintain procedures to identify the environmental aspects of its activities, products and services that it can control and over which it can be expected to have an influence, in order to determine those which have or cannot have significant impacts on the environment. The organisation shall ensure that the aspects related to these significant impacts are considered in setting its environmental objectives. ISO 14001

Authorised Person

A competent person with written approval to perform safety checks and lock off and/or tagout equipment.

Buildings, Structure and Work Environments

Means a place, whether or not in a building or structure, where employees or self−employed persons work, and includes a car, truck, ship, boat, airplane and any other vehicle; OHS Act 2004

Chemicals and Substances

Any natural or artificial substance, whether in the form of a solid, liquid, gas or vapour

Confined space

An enclosed or partially enclosed space which: ° Is at atmospheric pressure during occupancy; ° Is not intended or designed primarily as a place of work;° May have restricted means for entry or exit; ° May have an atmosphere which can contain potentially

harmful levels of contaminant; ° May not have a safe oxygen level; ° May cause engulfment.

Confined spaces may include but are not limited to: ° Storage tanks, tank cars, process vessels, boilers,

pressure vessels and other tanklike compartments. ° Open topped spaces such as pits and degreasers and

pipes, sewers shafts, ducts and similar structures.

Energy Sources

Potentially hazardous energy such as electrical, mechanical, hydraulic, pneumatic, chemical, thermal, steam and gravitational sources that need to be controlled through the use of lockout/tagout procedures.

Environment

Surroundings in which an organisation operates including air, water, land, natural resources flora, fauna, humans, and their interrelation ISO 14001

Excavation Any task that requires digging or otherwise opening the


ground to any depth greater than 50cm.

Hazard

A source or a situation with a potential for harm in terms of human injury or ill−health, damage to property, damage to the environment, or a combination of these. AS/NZS 4801

Hazard Identification

The process of recognizing that a hazard exists and defining its characteristics. AS/NZS 4801

Hazardous Substance

Any substance, product or material supplied to or imported by Qantas which has been classified as hazardous by the manufacturer or importer in accordance with the National Occupational Health & Safety Commission approved criteria. (Note: This classification must be provided by the manufacturer or importer and be clearly visible on the substance Material Safety Data Sheet)

Health and safety representative [HSR]

A health and safety representative for a designated work group who has been elected and holds office in accordance with relevant State Occupational Health and Safety legislation.

Hierarchy of Control

A Hierarchy of Control is used to eliminate or manage the risks to as low a level as practicable. It is listed below in order of effectiveness.

a. Elimination:

Remove the hazard. eg eliminating a requirement to carry out the task, use a piece of equipment or utilise a chemical.

b. Substitution:

Replace the material, plant or work practice with a less hazardous one. eg. replacing a hazardous chemical with a less hazardous one.

c. Engineering Controls: Engineering the solution to minimise risk is highly desirable as the process reduces the reliance on human behaviour to effect long lasting positive change. There are a number of aspects to engineering controls.

• One may redesign the way in which work is performed, modify equipment to change the way a task is performed or engineer change to the process steps to eliminate hazardous activity. One may also completely automate a process where there is minimal or no human interaction.

• One may isolate a hazard by physically guarding the hazard, enclosing the hazard thus preventing


human contact, may lock a process/equipment thus preventing access by any unauthorised personnel, may remove the hazard by engineering means such as ventilation.

d. Administration Controls:

Administration controls are the procedural aspects of managing hazards, such as planned and preventative maintenance programs, standard operating procedures, lock out/tag out procedures, education and training and the rotation of staff thus minimising exposure.

e. Personal Protective Equipment (PPE): Personal Protective Equipment is the last and least effective control method used. It involves staff wearing appropriate PPE such as steel mesh gloves, safety shoes, aprons, goggles etc, to isolate the person from the hazard. Any breakdown of the system immediately exposes the worker to the hazard. This control method is not highly effective because it relies totally on human behaviour. PPE often forms part of the "short term" controls methodology.

Hot work

Hot work refers to any temporary operation that produces flames, heat and/or sparks. Welding, thermal or oxygen cutting, heating and other fire or spark producing operations that may increase the risk of fire or explosion. Examples include the following:

o welding o burning o flame cutting o flame heating o brazing, soldering o plasma cutting o metal spraying o grinding.

NB: Hot work and grinding conducted in permanent type welding bays within designated workshop environments does not require a permit to work.

Hot Work Permit

A permit that authorises hot work to be undertaken by an employee or contractor. The permit may be either the Drillsearch Hot Work Permit or a contractor’s Hot Work Permit providing it meets the requirements of this procedure and is authorised by an HW Authorising Officer. A Hot Work Permit is valid for a maximum of 12 hours.


HSE Legal Requirements (including other HSE requirements)

Acts and Regulations (Local Government, State and Commonwealth), Standards, Codes, industry standards and other guidance material related to environmental management and/or occupational health and safety.

HSE

Health Safety and Environment

Impact

Any change to the environment, whether averse or beneficial, wholly or partly resulting from an organisation’s activities, products or services. ISO 14001

Incident

Any unplanned event resulting in, or having a potential for injury, ill health, damage or other loss. AS/NZS 4801

Isolation

The removal of the energy source from an item of equipment in such a way as to prevent the possibility of inadvertent energisation of the whole or a specified section of that equipment. The de-energisation must also prevent the introduction of contaminates or conditions through equipment such as piping, ducts, vents, drains, conveyors, service pipes and fire protection equipment, into working areas defined as “confined spaces”.

Isolation Measures

The use of locks, tags, closing and blanking procedures, removal of mechanical linkages, blocks, slings, captive key devices etc. that prevent the release of energy sources.

Lockout

The placement of a safety lock or lockout device that ensures that the energy isolating device and equipment cannot be operated until the lockout is removed, ie lock on power switch.

Material Safety Data Sheet (MSDS)

Information that must be provided by the manufacturer or importer of a substance in respect to the potential health effects of that substance is usually provided in the form of a Material Safety Data Sheet or MSDS. It is a statutory requirement that the manufacturer or importer clearly indicates on the MSDS if a substance is hazardous and provides specific information as to health risks, contact details, control measures and emergency measures.

Near Miss

A near miss is an event that could have resulted in human injury or damage to property, process or the environment.


Permit to Work

Formalised process whereby an authorised person ensures that the performance of high risk hazards is done in accordance with the relevant legislation and work procedures and by appropriately skilled and trained personnel. A permit is signed & provided by the authorised person to the person performing the task when they meet the set criteria required. The task cannot be performed without a signed and valid permit.

Plant and Equipment

Includes−

a. any machinery, equipment, appliance, implement and tool; and

b. any component of any of those things; and

c. anything fitted, connected or related to any of those

things;

Risk

(In relation to any potential injury or harm.) The likelihood and consequence of that injury or harm occurring. AS/NZS 4801

Risk Assessment

(In relation to any potential injury or harm.) The likelihood and consequence of that injury or harm occurring. AS/NZS 4801

Risk Control

That part of risk management which involves the implementation of policies, standards and procedures or physical changes to eliminate or minimise adverse risks.

Risk Control Plan

A Risk Control Plan is an action plan that sets out how the HSE risks identified in a Risk Assessment will be eliminated or controlled. Risk Control Plans are developed from risk assessments. Risk Control Plans may include a list of:

• hazards identified

• risks associated with the hazards identified

• existing risk controls

• proposed short−term controls (including proposed completion dates)

• proposed medium−term controls (including proposed completion dates)

• proposed long−term controls (including proposed completion dates)

• person(s) responsible for implementation of controls

• resources required for implementation of controls


• proposed review date.

Risk Management

Risk management is the culture, processes and structures that are directed towards realising potential opportunities whilst managing adverse effects.

Risk Register

A list of hazards, associated risks (pre and post control) and controls, sorted in order of the highest to lowest risk.

Safety Locks

Locks issued for the purpose of isolating equipment.

Systems of work

Methods, procedures and practices by which work is to be carried out

Tagout

The placement of a warning device such as a warning tag that can be securely fastened to an energy-isolating device to indicate that the equipment cannot be operated.

Working on Roofs/heights

Any task that requires the performance of work or access to a roof greater than 2 metres high, unless such work is the routine activity of Drillsearch personnel with the use of standard equipment and covered by standard work procedures and training.


8. AS/NZS 4801 MAP TO HSE MANUAL

AS/NZS 4801 HSE

Manual 3.0 Definitions 7 4.1 General requirements 1 4.2 OHS policy 2.2 4.3.1 Planning identification of hazards, assessment and control of risks 3.1, 4.2 4.3.2 Legal and other requirements 4.1

4.3.3 Objectives and targets 2.2, 3.1, 4.1, 4.2

4.3.4 OHS management plans 4.1, 4.4 4.4.1.1 Resources 4.1 4.4.1.2 Responsibility and accountability 4.1 4.4.2 Training and competency 4.6 4.4.3.1 Consultation 4.5 4.4.3.2 Communication 4.5 4.4.3.3 Reporting 4.1, 4.4, 4.7,

4 74.4.4 Documentation 4.4, 4.5, 4.7 4.4.5 Document and data control 4.16 4.4.6 Hazard identification, risk assessment and control of risks General 4.2

4.4.7 Emergency preparedness and response 4.15 4.5.1 Monitoring and measurement 5.1, 5.2 4.5.2 Incident investigation, corrective and preventive action 4.13

4.5.3 Records and records management 5.1, 5.2 4.5.4 OHSMS audit 5.2 4.6 Management review 6.1, 6.2

drill search - hse manual_2009

Documents

chief operating

company network

hse strategic

hse strategic

standard operating

hse management

personal protective

environmental