draft realignment report - toastmasters new … realignment report august 2017 submitted by district...

of 21

Draft Realignment Report

August 2017

Submitted by District Alignment Committee

Chaired by Celina Templeman and Toni Sharp, Program Quality Directors

Authored by District 72 Quintet in conjunction with the District Realignment Committee

The purpose of this report is for Clubs and their Members to read, discuss and put forward their feedback. This report is available for comment until 21st September 2017. Please send comments to [email protected] and [email protected] Scope

The Realignment Committee is convened to develop and put forward a proposed realignment of the existing 9 Divisions in District 72. The proposed Divisions and Areas will be aligned in accordance with Toastmasters International requirements. It convenes as of 1 July 2017 and will disband on 30 June 2018. Committee Membership

Program Quality Directors Toni Sharp and Celina Templeman (Co-chairs)

District Director Sarah Bate

Division A Director Erica Richardson

Division B Director Georgie Templeton

Division C Director Kathryn Duncan

Division D Director Bailey Wood

Division E Director Timothy Law

Division F Director Sharon Kerr-`Phillips

Division G Director Rob Woolley

Division H Director Scott Martins

Division J Director Colin Leong Procedure

The committee will convene at the District Administration Meeting in July and work to realign the existing

District 72 into continuing District 72 and new District 112. A report with the proposal is to be published on

the District 72 website no later than September 1st and will remain available until September 21st. During

this period, members may submit written comments to the Co-chairs for the Committee to consider. This

report will then be amended to reflect one proposed realignment choice per Division and published to the

website with the rest of the papers for the District Executive Council and the District Council at the 2017

November Conference, where it will be presented and voted on to be enacted as of 1 July 2018.

mailto:[email protected]


of 21

Table of Contents

Draft Realignment Report ............................................................................................................................................ 1

Table of Contents ........................................................................................................................................................... 2

Executive Summary ...................................................................................................................................................... 3

Introduction ..................................................................................................................................................................... 5

District 112 (Northern) Proposed Structure ............................................................................................................ 6

Auckland & Far North Clubs (116 Clubs) ............................................................................................................ 7

Division B (20 clubs) ............................................................................................................................................... 14

Division D (22 Clubs) .............................................................................................................................................. 14

Division J (16 Clubs) ............................................................................................................................................... 15

District 72 (Southern) Proposed Structure ........................................................................................................... 16

Division M (23 Clubs) .............................................................................................................................................. 17

Division N (24 Clubs) .............................................................................................................................................. 17

Division P (23 Clubs) ............................................................................................................................................... 18

Division Q and Division R (39 Clubs) ................................................................................................................. 19

Division S (15 Clubs) ............................................................................................................................................... 21

of 21

Executive Summary

District 72 has been granted approval to undertake Reformation.

The link to the Reformation Report is listed below:

http://www.toastmasters.org.nz/files/docs/districtmeetingdocuments/november%202016/reformation

%20report.pdf

As a consequence of the Reformation, continuing District 72 and new District 112 have the opportunity to

start afresh with newly realigned Divisions. This is the role of the Realignment Committee which consists of

current District 72’s two Program Quality Directors, along with the District Director and the Division

Directors.

This draft report is designed to provide the proposed breakdown of how the new Divisions could look after

Reformation and is intended for circulation to Clubs and Members to seek their input as to their thoughts on

the listed proposals for the suggested realignment.

In looking at the reformed Districts, the Realignment Committee looked at the set-up for easier

manageability of the District, Division and Areas by the District, Division and Area Teams. The management

and operation of clubs will not be affected in any capacity by the realignment. In fact, clubs may find that

they may have better access to help and advice.

The current layout of the existing District 72 is that we have 281 paid clubs divided into 9 Divisions and 60

Areas. Some Divisions have between 40-44 clubs which can make it challenging for a Division Director to

manage.

After the Reformation is complete District 112 (Northern) will have approximately 172 Clubs and District 72

(Southern) will have 125 clubs. This is an approximate figure, as Clubs in Formation have been included

and therefore may change these totals. This report includes all current clubs along with “Clubs-in-

formation”. However, it does not include ‘proposed’ clubs. Within continuing District 72 and new District 112

the new Divisions are much smaller, meaning that each Division and its team will be able to provide more

resources and time into looking after Members and Clubs.

In configuring the new Areas and Divisions within each District, careful consideration was given to distance

from other clubs within the Area (especially in rural locations), meeting venue locations and actual meeting

times. Along with these factors, other criteria considered were manageability; ability for the new Areas to

become Distinguished or better; and similarities of Clubs within each Area where practicable (ie. lunch-time

clubs). The goal where practicable and possible, was to put four to five clubs in each area, to allow

maximum potential for growth.

Toastmasters International guidelines (Protocol 7.0 – District Structure 1.D.IV) (shown below in italics), were considered when assigning clubs within Areas:

“Districts assign clubs to areas based upon:

a. Geographic proximity to other clubs b. The ability of an area director to effectively provide service c. Club size and strength (e.g., paid, active, disbanding) d. Prospective clubs and expected growth e. The likelihood of eligibility for Distinguished programs (e.g., club base of the area or

division)

A division must have a minimum of three areas.”

Each incoming/new District will be treated separately in the following sections.

http://www.toastmasters.org.nz/files/docs/districtmeetingdocuments/november%202016/reformation%20report.pdf

http://www.toastmasters.org.nz/files/docs/districtmeetingdocuments/november%202016/reformation%20report.pdf

of 21

The Realignment Committee also looked at possible new Division names. TI provides guidance for this, it is detailed in the Toastmasters International District Leadership Handbook, as set out below:

For continuing District 72 (Southern) the Realignment Committee will utilise the letters from the latter half of the alphabet, ie. N through to Z.

For incoming District 112 (Northern) the Realignment Committee will utilise the letters from the first half of the alphabet, ie. A through to M. Where possible, the current Division letters are being retained (ie. A, B, D, F, H & J).

The rationale behind different lettering is to clearly distinguish between the two realigned districts.

If you have any queries, or suggested changes, please respond directly to your Program Quality Directors: Celina Templeman and Toni Sharp at [email protected]


of 21

Introduction Below is a map which shows the current layout of the current District 72.

of 21

District 112 (Northern) Proposed Structure In looking at the layout of the new District 112 it is proposed that the five existing Divisions will split into 8

arguably more manageable Divisions.

For the incoming District 112 (Northern) the Realignment Committee will utilise letters from the first half of the alphabet, ie. A through to M. Where possible, the current Division letters are being retained (ie. A, B, D, F, H).

Note that an * and in italics denotes a “Club in Formation”

A Map or Maps showing the proposed division layouts, will be inserted here once the DRAFT Proposal has

been commented on, and before the final Proposal is posted onto the Toastmasters New Zealand Website

in preparation for presentation to District Executive on Friday 10th November and to District Council meeting

on Saturday 11th November.

of 21

Auckland & Far North Clubs (116 Clubs)

Auckland & Far North Club - PROPOSAL A

Division C (15 Clubs)

Area C1 Top Start On Top Toastmasters Top-Notch Toastmasters Hokianga Toastmasters Northland Review Area C2 Mangawhai* (lead received to start a club) Whangarei Toastmasters Club Toastmasters @ Lunchtime Dargaville Toastmasters NORTHTEC TOASTMASTERS

Area C3 Warkworth Club Hibiscus Coast Club Silverdale-Orewa Toastmasters Orewa Lunchtime Toastmasters Club Dairy Flat Toastmasters* (in formation)

Division F (28 Clubs)

Area F1 Northrise Toastmasters Club Albany Toastmasters Club Academic Ingram Micro Toastmasters Wairau* (in formation) Area F2 Sunnynook Toastmasters Review Toastmasters East Coast Bays Toastmasters Club Rosedale Long Bay* (in formation) Police* (in formation) Area F3 Accounting* (in formation) One Hour Club Glenfield Club Birkenhead Toastmaster Club Weekend Toastmasters Club Auckland Advanced TM Club

Area F4 North Shore Club Milford Club Belmont Club Takapuna Midday Toastmasters Club Devonport Esplanade Toastmasters Club Area F5 Vodafone Club Research on Toast Taka-Talkers Takapuna Toasters Club Sovspeak Insurance* (in formation)

of 21

Division A (28 Clubs) Area A1 Early Birds Club Waiheke Island Spark Speakers Moo Talk IT* (in formation) Area A2 CBD Club ANZ Bank Auckland Toastmasters Club PwC Toastmasters Club Ernst & Young Achieving Potential Westpac* (In formation) Area A3 Talking Heads Club DIAtribe Toastmasters Tōhī Toastmasters Ingenio Toastmasters Watch This Space

Area A4 Varsity Club Biztalk Toastmasters AUT Toastmasters OP Auckland Area A5 Twilight Talkers Toastmasters Club Orion Health Toastmasters Club Technically Toastmasters Better Together Fidelity Life* (in formation) Area A6 Waitemata Toastmasters Club Auckland Toastmasters Club Shortland Street Toastmasters Club Kings Speech

Division H (21 Clubs) Area H1 Ellerslie Sunrise Toastmasters Eastern Bays Club Orakei Toastmasters Club Harrison Road Area H2 Three Kings Club Central Park Club Onehunga Club Sylvia Park Area H3 Pohutukawa Coast Toastmasters Club Pakuranga Club Howick Toastmasters Club Elim Toastmasters

Area H4 MITe Speakers Club Wiri Ramblers Pacific Toastmasters Club Tepapa Communicators MCBC Toastmasters Area H5 Papakura Toastmasters Club Manukau Toastmasters Club Manurewa T.A.L.K. Toastmasters Franklin Toastmasters Club

of 21

Division G (22 Clubs) Area G1 Northwest Club Wake Up! Communicate - Toastmasters Henderson-Waitakere Toastmasters Eco City Waitakere Club West Harbour* (in formation) Area G2 Auckland West Mt. Albert Club M.A.R.C. Toastmasters Well Connected Area G3 Daybreak Leadership Club Toast of Broadway Club Flying Start Club First Light Club 2Degrees Toastmasters

Area G4 A M Toastmasters Club Eden-Epsom Club Maungakiekie Club Speechcraft Club Area G5 Morning Toast Remuera Toastmasters Club Meadowbank Toastmasters Club Eastern Bays Toastmasters Club

of 21

Auckland & Far North Clubs - PROPOSAL B

Division C (26 Clubs)

Area C1 Top Start On Top Toastmasters Top-Notch Toastmasters Hokianga Toastmasters Northland Review Area C2 Mangawhai* (lead received to start a club) Whangarei Toastmasters Club Toastmasters @ Lunchtime Dargaville Toastmasters NORTHTEC TOASTMASTERS Area C3 Warkworth Club Hibiscus Coast Club Silverdale-Orewa Toastmasters Orewa Lunchtime Toastmasters Club Dairy Flat Toastmasters* (in formation)

Area C4 Northrise Toastmasters Club Albany Toastmasters Club Academic Ingram Micro Toastmasters Wairau* (in formation) Area C5 Sunnynook Toastmasters Review Toastmasters East Coast Bays Toastmasters Club Rosedale Long Bay* (in formation) Police* (in formation)

Division F (17 Clubs)

Area F1 Accounting* (in formation) One Hour Club Glenfield Club Birkenhead Toastmaster Club Weekend Toastmasters Club Auckland Advanced TM Club Area F2 North Shore Club Milford Club Belmont Club Takapuna Midday Toastmasters Club Devonport Esplanade Toastmasters Club

Area F3 Vodafone Club Research on Toast Taka-Talkers Takapuna Toasters Club Sovspeak Insurance* (in formation)

of 21

Division A (27 Clubs) Area A1 Early Birds Club Waiheke Island Spark Speakers IT* (in formation) Area A2 CBD Club ANZ Bank Auckland Toastmasters Club PwC Toastmasters Club Ernst & Young Achieving Potential Westpac* (In formation) Area A3 Talking Heads Club DIAtribe Toastmasters Tōhī Toastmasters Ingenio Toastmasters Watch This Space

Area A4 Varsity Club Biztalk Toastmasters AUT Toastmasters OP Auckland Area A5 Twilight Talkers Toastmasters Club Orion Health Toastmasters Club Technically Toastmasters Better Together Fidelity Life* (in formation) Area A6 Waitemata Toastmasters Club Auckland Toastmasters Club Shortland Street Toastmasters Club Kings Speech

Division H (21 clubs) Area H1 Ellerslie Sunrise Toastmasters Eastern Bays Club Orakei Toastmasters Club Harrison Road Area H2 Three Kings Club Central Park Club Onehunga Club Sylvia Park Area H3 Pohutukawa Coast Toastmasters Club Pakuranga Club Howick Toastmasters Club Elim Toastmasters

Area H4 MITe Speakers Club Wiri Ramblers Pacific Toastmasters Club Tepapa Communicators MCBC Toastmasters Area H5 Papakura Toastmasters Club Manukau Toastmasters Club Manurewa T.A.L.K. Toastmasters Franklin Toastmasters Club

of 21

Division G (new) (23 clubs) Area G1 Northwest Club Wake Up! Communicate - Toastmasters Henderson-Waitakere Toastmasters Eco City Waitakere Club West Harbour* (in formation) Area G2 Auckland West Mt. Albert Club M.A.R.C. Toastmasters Well Connected Area G3 Daybreak Leadership Club Toast of Broadway Club Flying Start Club First Light Club 2Degrees Toastmasters

Area G4 A M Toastmasters Club Eden-Epsom Club Maungakiekie Club Speechcraft Club Area G5 Morning Toast Remuera Toastmasters Club Silver Service Toastmasters Club Meadowbank Toastmasters Club Eastern Bays Toastmasters Club

of 21

Realignment of the Greater Auckland Area (Divisions A, F and H)

The Committee is currently proposing two options (which affect current Division F clubs):

1. The first option reflects:

Division C comprising three areas (total of 15 clubs, one of which is in formation and one of

which is a prospect, which appears to be strong, but requires further investigation). Currently this

represents most of the clubs in Area F6, F7 and F9.

Division F comprising five areas (28 clubs, five of which are in formation).

The clubs in Northland have a different dynamic to the Auckland CBD clubs. Membership in this

potential new Division C is low, five of the clubs having membership of twelve or below, with

only two clubs having full membership (twenty members or above). The current area directors

have the experience to use this as an opportunity to develop leadership potential in this Division.

NORTHTEC has indicated its interest in adopting a Tōhī model (bilingual Te Reo club), which

represents potential for the club. While the Toastmasters International requirement of a

minimum of twelve clubs in a Division is met here, as the membership is currently low,

Members may consider adopting a conservative approach and following the second option.

2. The second option reflects:

Division C comprising five areas (total of 26 clubs, four of which are in formation and one of

which is a prospect). Here the clubs in the suggested areas F4 and F5, are added to Division F

to strengthen this Division.

Division F comprising three areas (total of 17 clubs, two of which are in formation).

While in this version, Division F is smaller than Division C, the clubs are sufficiently strong for

this to work. Geographically it may make more sense to have the clubs in area C4 and C5

together.

In the greater Auckland and Northland regions District 72 currently has 103 registered clubs. There are a

further eleven clubs in formation, making a total of 114 clubs.

of 21

Division B (20 clubs)

(New is same as current)

Area B1 Naumai South Taranaki Toastmasters Club Stratford Toastmasters Nga Manu Reo Toastmasters Club Moturoa Toastmasters Club Area B2 Pukekura Toastmasters Club New Plymouth Toastmasters Club Bell Block Club Ngamotu Breakfast Toastmasters Club Area B3 Taumarunui Club Dinsdale Club Cambridge Treetown Toastmasters Te Awamutu Toastmasters Club

Area B4 Hamilton Club Lower Waikato Club Piako Club Dawn Shakers Area B5 First Impressions Club Dynamic Diners Toastmasters Club Wired For Sound Toastmasters Club Ruakura Midway Toastmasters Club

Division D (22 Clubs) Area D1 Whakatane Toastmasters Club Kawerau Toastmasters First City Club Eastland Toastmasters Area D3 Tauranga Toastmasters Club Corkers Toastmasters Club City Early Start Thames Toastmasters* (Club in formation) Area D4 Taupo Club Lunchtime Toastmasters Arawa Club Geyserland Club Tokoroa Forestlands Toastmaster* (Currently

being chartered into B. When it charters it will be placed into the new Division D)

Area D6 Pioneers Toastmasters Club Rotorua Toastmasters Club Geyser Gourmet Club Lake City Breakfast Club Area D8 Kickstart Toastmasters Club Katikati Toastmasters Club Achieve Club Kiwi Toasters Whitianga

of 21

Division J (16 Clubs) (New and Part of current Division J and 5 of current Division D Clubs)

Area J1 Palmerston North Club Wanganui Toastmasters Club Feilding Toastmasters Talk of the Town Toastmasters Club PN Advance Area J2 Dannevirke Massey Toastmasters Club DRI Remarks Club IPU NZ Toastmasters Speaking of Levin Club

Area J3 CHB Toastmasters Club Hastings Toastmasters Club Napier Toastmasters Club Havelock North Club Bay City Toastmasters Club Pania Club

It is proposed that Division J will be split two kilometres north of Otaki in a line from West to East.

Toastmaster clubs south of this line will form a new Division and will be combined with clubs in Division E

and those from the South Island of New Zealand and will form part of continuing District 72. The

Toastmaster clubs north of this line in Otaki will form a new Division and be part of the new District 112

which covers the North Island.

With regard to the five clubs in Area J3 that are impacted by this proposed border line; itis proposed that the

following clubs:

1. Speaking of Levin (located in the town of Levin), and

2. PN Advanced (located in the city of Palmerston North)

be combined with the Toastmasters clubs in Palmerston North to form a new Area in the new District 112,

as both clubs are located north of Otaki.

With regard to the remaining three clubs in Area J3 that are located south of Otaki, it is proposed that they

will be combined with the other clubs in Division J to be part of District 72. These clubs are:

1. Toastmasters of Waikanae

2. Coastmasters Toastmasters Club, and

3. Paekakariki

New Border for Division J north.

The proposed border is between Whanganui and Waverley and goes up to Raetihi then east to Ohakune

and to Napier. The five Toastmasters clubs in Napier and Hastings are to be transferred from the current

Division D to the new Division J.

The affected Napier and Hastings clubs are:

1. Hastings Toastmasters Club.

2. Napier Toastmasters Club.

3. Havelock North Club.

4. Bay City Toastmasters Club.

5. Pania Club.

The proposed new border is extended up to Raetihi and Ohakune, in the event that one day new

Toastmasters clubs are formed in Raetihi, Ohakune, Taihape, Hunterville or Marton. These clubs could be

administered from Palmerston North.

Proposed new Areas J1 and J2 will have five Toastmasters clubs and proposed new Area J3 will have six

clubs which includes the addition of the CHB Toastmasters Club from Waipukurau. This has been proposed

as CHB Toastmasters Club is closer to Hastings at 49.3 km. At present it is in Area J2 and 112.4 km from

Palmerston North.

of 21

District 72 (Southern) Proposed Structure Four current Divisions will split into 6 new and arguably more manageable Divisions.

For the continuing District 72 (Southern) the Realignment Committee will utilise the letters from the latter half of the alphabet, ie. N through to Z.

Note * and in italics denotes a “Club in Formation”

A Map or Maps showing the proposed division layouts, will be inserted here once the DRAFT Proposal has

been commented on, and before the final Proposal is posted onto the Toastmasters New Zealand Website

in preparation for presentation to District Executive on Friday 10th November and to District Council meeting

on Saturday 11th November.

of 21

Division M (23 Clubs) (current Division E evening clubs, top of the South and two clubs currently in the South of J)

Area M1 (CBD North) Capital Emerging Leaders Public Service Wellington Area M2 (CBD) Advanced Mid City Pipitea Te Aro Wellington Professional

Area M3 (Eastern City) Karori Progressive Turbine Talkers Wadestown

Area M4 (Southern City) Cook Strait Island Bay Mount Victoria Newtown Peninsula Presenters Area M5 (Top of the South) High Noon Nelson Madhatters Motueka Nelson Sunbelt

Division N (24 Clubs) (current Division E breakfast and lunchtime clubs)

Area N1 (breakfast clubs) Business Breakfast Capital Breakfast Capital Chatterers Harbourside Area N2 (lunchtime North) BNZ Harbour Quays Fearbusters Taxing Toastmasters Up Top Toastmasters Area N3 (lunchtime CBD North) Five Crowns Terrace@12 Toast Health Police

Area N4 (lunchtime CBD1) DIAlogue High Noon Bankers Solnet Statistically Speaking Area N5 (lunchtime CBD2) Assurity Testmasters NZX Wordstock TradeMe WCC Toastmasters Area N6 (lunchtime CBD South) Te Pune Korero Victoria University Vodafone Willis Quarter

of 21

Division P (23 Clubs) (North of Wellington City and South of District cut-off boundary) Area P1 Coastmasters Porirua Spinnaker Tawa Waikanae Paekakariki* Area P2 Business Communication Churton Park Newlands Ngaio* Ohariu Area P3 Masterton Silverstream Upper Hutt WOW

Area P4 Advanced Communicators & Leaders Hutt City Hutt Valley Petone Area P5 Cup Cake Communicators Gracefield Sunday Afternoon Wainuiomata

of 21

Division Q and Division R (39 Clubs) (Current Division G breakdown)

Area G5 consisting of Nelson, High Noon, Motueka, Sunbelt and Madhatters will be added to the New

Wellington Division M as shown above.

Proposal A

Division Q (19 Clubs) (East & South of current Division G) Area Q1 Lincoln Research Liffey Ashburton Alpine (Timaru) Area Q2 Leadership Academy Oaklands Hornby Spreydon Area Q3 Pegasus Christchurch Athenians Bay Harbour Shoreline Area Q4 Speak For Yourself Everest Riccarton Christchurch Area Q5 UCan Speak Cathedral City Bishopdale Christchurch Speechcraft

Division R (20 Clubs) (West & North of current Division G) Area R1 Hereford Street Avon Civic Victoria Alphabetic* (Club in formation) Area W2 ACR Westside Christchurch Women’s Sunrise Area R3 Airwaves Southern Cities Dollan House Boaters Area R4 Rangiora Kaiapoi Belfast Northside Area R5 Greymouth Hokitika Westport

Grouping by similar meet times seemed to have a good balance of larger and smaller clubs and,

interestingly, similar cultures.

Grouping them by location also should mean Area Directors find it easier to service their Areas and may be

encouraged to visit more regularly.

of 21

Proposal B

Division Q (20 Clubs)

(South of current Division G) Area Q1 Lincoln Research Liffey Ashburton Alpine (Timaru) Area Q2 Christchurch Christchurch Athenians Bay Harbour Shoreline Area Q3 Oaklands Hornby Everest U-CAN-SPEAK Area Q4 Spreydon Speak For Yourself Riccarton Victoria Area Q5 Leadership Academy Pegasus ACE Alphabet * (Club in Formation)

Division R (19 Clubs)

(North of current Division G) Area R1 Greymouth Hokitika Westport Area R2 Rangiora Christchurch Speechcraft Kaiapoi Belfast Northside Area R3 Westside Christchurch Women's Southern Cities AirWaves Area R4 Bishopdale Hereford Street Avon Cathedral City Area R5 Sunrise Dollan House Boaters Civic

This proposal has looked critically at the ability of all Areas and their Directors becoming Distinguished with

at least two clubs in each area usually becoming Distinguished in the past years. Each new Division will

share the central city clubs and will have at least one advanced club. Club meeting locations have been

taken into consideration.

of 21

Division S (15 Clubs) (Current Division C)

Proposal A for Division S (16 Clubs) (equivalent to current Division C with no changes) Area S1 Oamaru Scarfies Tabletalk Taieri Wavecrest Area S2 Gore Oysters Orators Queenstown Wanaka Area S3 Dawnspeakers Dunedin Lunchspeak Speakeasy Area S4 5:30 Forum Foveaux Grand

Proposal B for Division S (Adds in Clubs in Formation & Proposed clubs) Area S1 Oamaru Scarfies Tabletalk Taieri Wavecrest Area S2 Gore Queenstown Wanaka Balclutha* (Proposed – not yet in formation) Cromwell* (Proposed – not yet in formation) Area S3 Dawnspeakers Dunedin Lunchspeak Speakeasy Aspiring Leaders* (Club in formation) Area S4 5:30 Forum Foveaux Grand Oyster Orators Invercargill Corporate* (Proposed – not yet in formation)

draft realignment report - toastmasters new … realignment report august 2017 submitted by district...

Documents