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DRAFT
Capital District Kiwanis International
August 12, 2017
2016-2017 Board of Trustees Minutes
Fredericksburg Virginia
Call to Order & Opening Governor Rife
Approval of Agenda Governor Rife
Appointment of District Secretary-Treasurer [Thomas A Varner] Governor Rife
Appointment of Assistant Secretary-Treasurer [Jeffrey Wolff] Governor Rife
Approval of BB&T, Ashland as bank for accounts Secretary-Treasurer Varner
Approval of 2017 – 2018 Budgets Chairman Collins
CKI
Key Club
Kiwanis
Trustees meet with Lieutenant Governors Governor Rife
Lieutenant Governor Class President Lieutenant Governor Dobson
Other Business Governor Rife
The next meeting of the 2017 - 2018 Board of Trustees will be 1:00 pm, Saturday, November 11, 2017 at
the Fredericksburg Hospitality House, Fredericksburg VA.
1
Oct '16 - Jun 17 Budget $ Over Budget
Income500 · Income505 · Membership Dues 5,990.00 8,000.00 -2,010.00
510 · CDKF Subsidy 10,000.00 10,000.00 0.00
520 · Interest on Savings 5.79 20.00 -14.21
525 · Youth Outreach Program 0.00 300.00 -300.00
530 · Fall Membership Rally Regist 2,716.47 3,000.00 -283.53
531 · Total K Day Registration 0.00 200.00 -200.00
536 · District Converntion Prog Ads 1,375.00 2,500.00 -1,125.00
537 · District Convention Registation 3,850.74 18,900.00 -15,049.26
538 · ICON Spirit Packs 0.00 500.00 -500.00
540 · Tomorrow Fund Fundraising 0.00 5,000.00 -5,000.00
545 · Spring Officer Training 105.93
585 · Miscellaneous Fundraising 0.00 300.00 -300.00
590 · Kiwanis Store 218.00
Total 500 · Income 24,261.93 48,720.00 -24,458.07
Total Income 24,261.93 48,720.00 -24,458.07
Expense650 · Administrative Expenses Oct-Mar651 · Governor 484.40 500.00 -15.60
652 · Secretary -Treasurer 0.00 125.00 -125.00
653 · Editor 0.00 125.00 -125.00
654 · LTG - Battlefield 0.00 125.00 -125.00
655 · LTG - Foothills 0.00 215.00 -215.00
656 · LTG- Metro-Richmond 0.00 125.00 -125.00
657 · LTG - Potomac 100.00 100.00 0.00
658 · LTG - Presidential 0.00 100.00 -100.00
659 · LTG - Susquehanna 0.00 175.00 -175.00
660 · LTG - Tidewater 199.78 200.00 -0.22
661 · LTG - Valley 300.00 300.00 0.00
662 · Club Building/Revialization Com 0.00 100.00 -100.00
663 · Conference/Convention Com 0.00 100.00 -100.00
664 · K-Family Com 0.00 20.00 -20.00
665 · Laws, Rgulations & Awards 0.00 20.00 -20.00
666 · Membership Dev/Educ Com 0.00 20.00 -20.00
668 · Service Com 0.00 50.00 -50.00
670 · Long Range Planning Com 0.00 20.00 -20.00
671 · Public Relations Com 0.00 20.00 -20.00
672 · History Committee 0.00 20.00 -20.00
Total 650 · Administrative Expenses Oct-Mar 1,084.18 2,460.00 -1,375.82
675 · Adminstrative Expenses Apr-Sep676 · Governor 0.00 300.00 -300.00
677 · Secretary-Treasurer 0.00 75.00 -75.00
678 · Editor 0.00 100.00 -100.00
679 · LTG - Battlefield 0.00 75.00 -75.00
680 · LTG - Foothills 0.00 100.00 -100.00
681 · LTG - Metro-Richmond 0.00 75.00 -75.00
682 · LTG - Potomac 0.00 75.00 -75.00
683 · LTG - Presidential 0.00 75.00 -75.00
684 · LTG - Susquehanna 0.00 100.00 -100.00
685 · LTG - Tidewater 0.00 100.00 -100.00
686 · LTG - Valley 0.00 125.00 -125.00
687 · Club Building/ Revitalizati Com 0.00 100.00 -100.00
688 · Conference/Convention Com 0.00 20.00 -20.00
689 · K-Family Com 0.00 20.00 -20.00
690 · Laws, Regulations, Awards 0.00 20.00 -20.00
691 · Membership Dev & Educ Com 0.00 20.00 -20.00
693 · Service Com 0.00 20.00 -20.00
694 · Technology Com 0.00 100.00 -100.00
695 · Long Range Planning Com 0.00 20.00 -20.00
696 · Public Relations Com 0.00 20.00 -20.00
11:48 AM Capital District Circle K
07/21/17 Profit & Loss Budget vs. ActualAccrual Basis October 2016 through June 2017
Page 1
2
Oct '16 - Jun 17 Budget $ Over Budget
697 · History Commitee 0.00 20.00 -20.00
Total 675 · Adminstrative Expenses Apr-Sep 0.00 1,560.00 -1,560.00
700 · Fall Membership Rally701 · Camp Lodging 3,365.97 3,000.00 365.97
702 · Camp Meals 552.61 1,700.00 -1,147.39
703 · Printing/Coying 0.00 100.00 -100.00
704 · Supplies/Decorations 445.67 400.00 45.67
705 · Souvenir T-Shirts 1,066.36 800.00 266.36
Total 700 · Fall Membership Rally 5,430.61 6,000.00 -569.39
710 · District Convention711 · AV Rental 611.00
712 · Board/VIP Comp Rooms 8,786.51
714 · Paid Meals 4,111.56 17,250.00 -13,138.44
715 · Registration Materials 0.00 200.00 -200.00
716 · Convention T-Shirts 0.00 375.00 -375.00
717 · Registration Packet Printing 0.00 130.00 -130.00
719 · Conventions Program Printing 0.00 600.00 -600.00
720 · Decorations 167.89 450.00 -282.11
721 · Awards 0.00 1,000.00 -1,000.00
722 · Registration (Badges & Ribbons) 889.57 100.00 789.57
723 · Board Pins and Certificates 0.00 45.00 -45.00
724 · Governor's Reception 0.00 900.00 -900.00
725 · Workshop Materials and Gifts 74.14 150.00 -75.86
726 · Keynote Speaker Fees 0.00 200.00 -200.00
727 · CKI Store 698.40
Total 710 · District Convention 15,339.07 21,400.00 -6,060.93
729 · Spring Officer Tng Conf731 · Food & Beverage 0.00 2,500.00 -2,500.00
732 · Hotel Accomodations 0.00 3,000.00 -3,000.00
733 · Printing/Copying 0.00 400.00 -400.00
734 · Supplies/Decorations 0.00 100.00 -100.00
Total 729 · Spring Officer Tng Conf 0.00 6,000.00 -6,000.00
739 · International Convention Tour620 · ICON Registration-Board/OTIC 0.00 2,150.00 -2,150.00
625 · ICON Lodginh for Board 0.00 2,150.00 -2,150.00
627 · ICON Travel for Governor 0.00 350.00 -350.00
743 · Spirit Pack 0.00 500.00 -500.00
Total 739 · International Convention Tour 0.00 5,150.00 -5,150.00
749 · District Board Expenses605 · GATC Travel for Governor 539.10 400.00 139.10
610 · District Officer Traning Conf 411.22 500.00 -88.78
750 · District Officer Badges & Pins 0.00 200.00 -200.00
751 · Board Meeting Lodging 1,033.20 1,200.00 -166.80
752 · Board Meeing Supplies 0.00 400.00 -400.00
753 · Board Meeting Meals 1,216.21 700.00 516.21
754 · Dsitrict Board Shirts 0.00 500.00 -500.00
Total 749 · District Board Expenses 3,199.73 3,900.00 -700.27
759 · Mandatory Expenses760 · Web site Hosting Service 98.00 100.00 -2.00
761 · Kiwanis Administrative Expenses 0.00 700.00 -700.00
762 · Annual Audit of Books 350.00 300.00 50.00
764 · Form Site Account 199.95 200.00 -0.05
Total 759 · Mandatory Expenses 647.95 1,300.00 -652.05
769 · Other Expenses770 · District Project Expenses 500.00 250.00 250.00
11:48 AM Capital District Circle K
07/21/17 Profit & Loss Budget vs. ActualAccrual Basis October 2016 through June 2017
Page 2
3
Oct '16 - Jun 17 Budget $ Over Budget
773 · Miscellaneous Exenses 132.39 500.00 -367.61
769 · Other Expenses - Other 173.72
Total 769 · Other Expenses 806.11 750.00 56.11
779 · Total K Day781 · Food & Beverage 0.00 125.00 -125.00
783 · Printing/Copying 0.00 25.00 -25.00
784 · Supplies/Decorations 0.00 50.00 -50.00
Total 779 · Total K Day 0.00 200.00 -200.00
789 · District Large Scale Svc Proj791 · Food & Beverage 0.00 0.00 0.00
793 · Printing/Copying 0.00 0.00 0.00
794 · Supplies/Decorations 0.00 0.00 0.00
Total 789 · District Large Scale Svc Proj 0.00 0.00 0.00
Total Expense 26,507.65 48,720.00 -22,212.35
Net Income -2,245.72 0.00 -2,245.72
11:48 AM Capital District Circle K
07/21/17 Profit & Loss Budget vs. ActualAccrual Basis October 2016 through June 2017
Page 3
4
Budget
Income
500 · Income
505 · Membership Dues 6,500.00
510 · CDKF Subsidy 10,000.00
520 · Interest on Savings 20.00
530 · Fall Membership Rally Regist 3,000.00
535 · SOTC Registration 4,000.00
537 · District Convention Registration 20,490.00
538 · ICON Spirit Packs 500.00
500 · Income - Other
Total 500 · Income 44,510.00
Total Income 44,510.00
Expense
650 · Administrative Expenses Oct-Mar
651 · Governor 400.00
652 · Secretary -Treasurer 150.00
653 · Editor 100.00
654 · LTG - Battlefield 150.00
656 · LTG- Metro-Richmond 100.00
657 · LTG - Potomac 125.00
658 · LTG - Presidential 200.00
659 · LTG - Susquehanna 200.00
660 · LTG - Tidewater 200.00
661 · LTG - Valley 200.00
662 · Club Building/Revialization Com 75.00
663 · Conference/Convention Com 75.00
664 · K-Family Com 20.00
666 · Membership Dev/Educ Com 40.00
668 · Service Com 50.00
650 · Administrative Expenses Oct-Mar - Other 0.00
Total 650 · Administrative Expenses Oct-Mar 2,085.00
66900 · Reconciliation Discrepancies
675 · Adminstrative Expenses Apr-Sep
676 · Governor 300.00
677 · Secretary-Treasurer 100.00
678 · Editor 75.00
679 · LTG - Battlefield 100.00
681 · LTG - Metro-Richmond 75.00
682 · LTG - Potomac 100.00
683 · LTG - Presidential 100.00
684 · LTG - Susquehanna 100.00
685 · LTG - Tidewater 100.00
686 · LTG - Valley 100.00
687 · Club Building/ Revitalizati Com 100.00
5
688 · Conference/Convention Com 20.00
689 · K-Family Com 20.00
691 · Membership Dev & Educ Com 20.00
693 · Service Com 20.00
675 · Adminstrative Expenses Apr-Sep - Other 0.00
Total 675 · Adminstrative Expenses Apr-Sep 1,330.00
700 · Fall Membership Rally
701 · Camp Lodging 2,500.00
702 · Camp Meals 600.00
704 · Supplies/Decorations 200.00
705 · Souvenir T-Shirts 400.00
700 · Fall Membership Rally - Other 0.00
Total 700 · Fall Membership Rally 3,700.00
710 · District Convention
711 · AV Rental 1,000.00
714 · Paid Meals 17,250.00
715 · Registration Materials 250.00
720 · Decorations 500.00
721 · Awards 500.00
722 · T-Shirts 400.00
723 · Board Pins and Certificates 45.00
725 · Workshop Materials and Gifts 150.00
726 · Keynote Speaker Fees 200.00
727 · CKI Store 600.00
728 · Registration for Board 200.00
710 · District Convention - Other 0.00
Total 710 · District Convention 21,095.00
729 · Spring Officer Tng Conf
731 · Food & Beverage 2,000.00
732 · Hotel Accomodations 2,500.00
734 · Supplies/Decorations 100.00
729 · Spring Officer Tng Conf - Other 0.00
Total 729 · Spring Officer Tng Conf 4,600.00
739 · International Convention Tour
620 · ICON Registration-Board/OTIC 2,250.00
625 · ICON Lodging for Board 2,250.00
627 · ICON Travel for Governor 300.00
743 · Spirit Pack 500.00
739 · International Convention Tour - Other 0.00
Total 739 · International Convention Tour 5,300.00
749 · District Board Expenses
605 · GATC Travel for Governor 400.00
610 · District Officer Traning Conf 500.00
750 · District Officer Badges & Pins 200.00
751 · Board Meeting Lodging 1,500.00
752 · Board Meeing Supplies 400.00
753 · Board Meeting Meals 1,000.00
6
754 · District Board Shirts 500.00
749 · District Board Expenses - Other 0.00
Total 749 · District Board Expenses 4,500.00
759 · Mandatory Expenses
760 · Web site Hosting Service 100.00
761 · Kiwanis Administrative Expenses 700.00
762 · Annual Audit of Books 350.00
764 · Form Site Account 200.00
759 · Mandatory Expenses - Other 0.00
Total 759 · Mandatory Expenses 1,350.00
769 · Other Expenses
773 · Miscellaneous Exenses 250.00
Total 769 · Other Expenses 250.00
789 · District Large Scale Svc Proj
794 · Supplies/Decorations 300.00
789 · District Large Scale Svc Proj - Other 0.00
Total 789 · District Large Scale Svc Proj 300.00
Total Expense 44,510.00
Net Income 0.00
7
11:23 AM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget vs. Actual October 2013 through September 2016
Oct '13 - Sep 14 Budget Oct '14 - Sep 15 Budget Oct '15 - Sep 16 Budget
Ordinary Income/Expense
Income
5000 · INCOME
5050 · MEMBERSHIP DUES $66,665 $69,000 $64,116 $68,000 $66,361 $68,000
5200 · SAVINGS ACCOUNT INTEREST $204 $250 $187 $250 $60 $200
5330 · INTERNATIONAL CONVENTION $45,000 $40,000 $39,847 $40,000 $27,892 $40,000
5390 · DISTRICT PROJECT $6,525 $17,000 $19,173 $6,500 $18,133 $7,000
5500 · DISTRICT CONVENTION REGISTRAT. $189,175 $180,000 $187,799 $195,000 $174,704 $195,000
5520 · KEY CLUB STORE $0 $400 $0 $0
5550 · FALL RALLY $16,195 $22,000 $11,760 $17,000 $7,299 $15,000
5700 · MISCELLANOUS INCOME $0 $1,030 $986 $0
5800 · SCHOLARSHIP INCOME $0 $4,000 $0 $0
5000 · INCOME - Other $0 $0 $0
Total 5000 · INCOME $323,764 $332,650 $323,913 $326,750 $295,373 $325,200
Total Income $323,764 $332,650 $323,913 $326,750 $295,373 $325,200
Expense
6000 · CONFERENCES & TRAINING
6010 · GOVERNOR'S INT TRAINING $807 $900 $419 $900 $1,150 $900
6020 · INT.LEADERSHIP TRAINING $53,111 $35,000 $44,249 $44,000 $35,584 $40,000
6040 · SUMMER TRAINING CONF $0 $0 $0 $1,224 $3,000
6050 · K-FAMILY WEEKEND $0 $0 $0 $0 $0
6060 · SPRING LEADERSHIP CONF. $5,105 $5,000 $3,651 $5,000 $6,118 $5,000
6070 · WINTER LEADERSHIP CONF. $2,893 $5,000 $1,893 $4,000 $0 $3,000
6080 · FALL LEADERSHIP CONF. $5,398 $5,000 $4,297 $5,500 $2,942 $4,000
6090 · FALL TRAINING RALLY $15,675 $25,000 $11,954 $16,000 $10,633 $15,000
6095 · OTHER LEADERSHIP CONF. $2,627 $3,000 $3,176 $2,500 $2,999 $3,000
6000 · CONFERENCES & TRAINING - Other $0 $0 -$470
Total 6000 · CONFERENCES & TRAINING $85,616 $78,900 $69,639 $77,900 $60,180 $73,900
6100 · OFFICERS EXPENSE OCT-MAR
6102 · GOVERNOR $0 $500 $299 $500 $790 $0
6104 · SECRETARY $0 $75 $0 $75 $0
6106 · TREASURER $0 $75 $0 $75 $0
Page 1 of 5
8
11:23 AM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget vs. Actual October 2013 through September 2016
Oct '13 - Sep 14 Budget Oct '14 - Sep 15 Budget Oct '15 - Sep 16 Budget
6108 · EDITOR $0 $75 $0 $75 $0
6110 · WEBMASTER $0 $75 $0 $75 $0
6111 · LTG. DIV. 1 $0 $50 $0 $75 $0
6112 · LTG. DIV. 2A $0 $50 $0 $75 $76
6114 · LTG. DIV. 2B $0 $50 $0 $75 $23
6116 · LTG. DIV. 3/8 $0 $50 $0 $75 $23
6118 · LTG. DIV. 4A $94 $50 $79 $75 $68
6120 · LTG. DIV. 4B $0 $50 $0 $75 $29
6122 · LTG DIV 4C $0 $50 $0 $75 $0
6124 · LTG. DIV. 5A $0 $50 $0 $75 $150
6126 · LTG. DIV 5B $0 $50 $0 $75 $121
6128 · LTG. DIV. 9 $0 $50 $0 $75 $0
6130 · LTG. DIV. 10A $0 $50 $0 $75 $0
6132 · LTG. DIV. 10B $0 $50 $0 $75 $0
6134 · LTG. DIV. 11A $0 $50 $0 $75 $0
6136 · LTG. DIV. 11B $0 $50 $0 $75 $0
6138 · LTG. DIV. 12 $0 $50 $0 $75 $0
6140 · LTG. DIV. 13 $0 $50 $0 $75 $0
6142 · LTG. DIV. 14 $0 $50 $0 $75 $16
6143 · LTG. DIV. 15 $0 $50 $0 $75 $0
6144 · LTG. DIV. 16 $0 $50 $0 $75 $0
6146 · LTG. DIV. 17A $0 $50 $0 $75 $0
6148 · LTG. DIV. 17B $0 $50 $0 $75 $0
6150 · LTG. DIV. 18 $0 $50 $0 $75 $50
6152 · LTG. DIV. 19 $0 $50 $0 $75 $0
6154 · LTG. DIV. 20A $50 $50 $43 $75 $0
6156 · LTG. DIV. 20B $49 $50 $43 $75 $0
6158 · LTG. DIV. 20C $0 $50 $0 $75 $0
6160 · LTG DIV 20D $50 $50 $0 $75 $0
6162 · LTG. DIV. 21 $0 $50 $0 $75 $0
6164 · LTG. DIV 22A $0 $50 $0 $75 $0
6166 · LTG DIV 22B $61 $50 $0 $75 $0
Page 2 of 5
9
11:23 AM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget vs. Actual October 2013 through September 2016
Oct '13 - Sep 14 Budget Oct '14 - Sep 15 Budget Oct '15 - Sep 16 Budget
6168 · LTG. DIV. 23 $0 $50 $0 $75 $0
6170 · OTHER OFFICERS $0 $200 $0 $75 $75
6100 · OFFICERS EXPENSE OCT-MAR - Other $0 $0 $0 $0 $3,200
Total 6100 · OFFICERS EXPENSE OCT-MAR $304 $2,550 $464 $3,200 $1,421 $3,200
6200 · OFFICERS EXPENSE APR-SEPT
6202 · GOVERNOR $0 $500 $0 $500 $0
6204 · SECRETARY $0 $75 $0 $75 $0
6205 · TREASURER $0 $75 $0 $75 $0
6206 · EDITOR $0 $75 $0 $75 $0
6208 · WEBMASTER $0 $75 $0 $75 $0
6210 · LTG DIV 1 $0 $50 $0 $75 $0
6212 · LTG DIV 2A $0 $50 $0 $75 $0
6213 · LTG DIV 2B $0 $50 $0 $75 $0
6214 · LTG DIV 3/8 $0 $50 $0 $75 $0
6216 · LTG DIV 4A $0 $50 $0 $75 $55
6218 · LTG DIV 4B $28 $50 $0 $75 $55
6220 · LTG DIV 4C $21 $50 $0 $75 $0
6222 · LTG DIV 5A $0 $50 $0 $75 $41
6224 · LTG DIV 5B $0 $50 $0 $75 $41
6226 · LTG DIV 9 $0 $50 $0 $75 $0
6228 · LTG DIV 10A $0 $50 $0 $75 $0
6230 · LTG DIV 10B $0 $50 $0 $75 $0
6232 · LTG DIV 11A $64 $50 $0 $75 $0
6234 · LTG DIV 11B $0 $50 $0 $75 $0
6236 · LTG DIV 12 $53 $50 $0 $75 $0
6238 · LTG DIV 13 $0 $50 $0 $75 $0
6240 · LTG DIV 14 $0 $50 $0 $75 $0
6242 · LTG DIV 15 $0 $50 $0 $75 $0
6244 · LTG DIV 16 $0 $50 $0 $75 $0
6246 · LTG DIV 17A $0 $50 $0 $75 $0
6248 · LTG DIV 17B $0 $50 $0 $75 $0
6250 · LTG DIV 18 $59 $50 $0 $75 $0
Page 3 of 5
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11:23 AM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget vs. Actual October 2013 through September 2016
Oct '13 - Sep 14 Budget Oct '14 - Sep 15 Budget Oct '15 - Sep 16 Budget
6252 · LTG DIV 19 $0 $50 $0 $75 $0
6254 · LTG DIV 20A $48 $50 $23 $75 $0
6256 · LTG DIV 20B $30 $50 $0 $75 $41
6258 · LTG DIV 20C $76 $50 $0 $75 $0
6260 · LTG DIV 20D $30 $50 $23 $75 $0
6262 · LTG DIV 21 $0 $50 $0 $75 $0
6264 · LTG DIV 22A $0 $50 $0 $75 $0
6266 · LTG DIV 22B $0 $50 $0 $75 $0
6268 · LTG DIV 23 $0 $50 $0 $75 $0
6200 · OFFICERS EXPENSE APR-SEPT - Other $354 $146 $0 $0 $3,200
Total 6200 · OFFICERS EXPENSE APR-SEPT $763 $2,350 $193 $3,125 $323 $3,200
628 · OFFICERS EXPENSE APRIL/OCT $0 $200 $0 $75 $0
66900 · RECONCILIATION DISCREPANCIES $0 $8 $0
7000 · GENERAL EXPENSE
7005 · CAPITAL KEY $0 $200 $0 $200 $0 $200
7006 · DISTRICT DIRECTORY $0 $0 $0 $0
7010 · POSTAGE $408 $400 $371 $400 $440 $300
7015 · PRINTING $140 $500 $149 $500 $23 $300
7020 · SUPPLIES $231 $600 $528 $600 $287 $400
7025 · ADMIN TRAINING SUPPLIES $650 $600 $758 $700 $0 $800
7030 · DISTRICT PROJECT $7,447 $20,000 $18,740 $7,000 $11,574 $7,000
7035 · DISTRICT WEBSITE $150 $500 $0 $500 $0 $300
7037 · GOVERNOR'S PROJECT $0 $356 $0 $0 $500
7040 · BADGES/BOARD SHIRTS $1,787 $2,000 $2,137 $2,000 $1,702 $2,000
7045 · DISTRICT LEADERSHIP CONF $910 $1,500 $872 $1,500 $883 $1,500
7050 · MISC EXPENSE $1,206 $2,350 $1,660 $2,350 $1,222 $2,000
7055 · BD. MTG. TRANSPORTATION $1,200 $1,200 $1,500 $1,500 $1,500 $1,800
7060 · ZONE ADM. EXPENSES $1,100 $1,200 $3,300 $1,500 $2,550 $1,800
7065 · AUDIT OF BOOKS $400 $400 $400 $400 $400 $400
7070 · D & O INSURANCE $0 $400 $0 $0
7075 · SCHOLARSHIPS $0 $7,000 $0 $0
7080 · NEW CLUB SUPPORT $0 $0 $0 $300 $1,200
Page 4 of 5
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11:23 AM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget vs. Actual October 2013 through September 2016
Oct '13 - Sep 14 Budget Oct '14 - Sep 15 Budget Oct '15 - Sep 16 Budget
7000 · GENERAL EXPENSE - Other $0 $3,400 $0
Total 7000 · GENERAL EXPENSE $15,628 $38,850 $34,171 $19,150 $20,882 $20,500
7300 · ADMINISTRATOR'S EXPENSE $3,400 $0 $0 $736 $3,500
7500 · DISTRICT CONVENTION
7502 · POSTAGE $559 $300 $0 $600 $0 $400
7504 · PRINTING $0 $600 $134 $600 $806 $500
7506 · NAME TAGS/ RIBBONS/ETC $768 $700 $918 $700 $246 $700
7508 · OFFICE SUPPLIES $433 $700 $606 $700 $775 $700
7510 · PROGRAM PRINTING $1,506 $2,000 $1,680 $2,000 $103 $2,000
7514 · MOTIVATIONAL SPEAKER $2,750 $3,500 $3,000 $3,500 $3,000 $3,500
7516 · CONTRACTED MUSIC $500 $1,000 $1,025 $1,000 $230 $1,100
7518 · AUDIO VISUAL EQIPMENT $10,174 $6,000 $9,285 $10,500 $8,025 $10,000
7520 · AWARDS AND TROPHIES $3,328 $4,000 $2,051 $4,000 $3,513 $3,500
7522 · SOUVENIERS $13,071 $15,000 $14,053 $14,700 $14,943 $15,000
7524 · BRD CLOTHING ALLOWANCE $705 $2,000 $0 $2,000 $0
7526 · OFFICERS PINS AND GIFTS $750 $1,000 $0 $1,000 $0 $1,000
7528 · BRD AND GUEST ROOMS $0 $7,000 $7,459 $7,000 $9,351 $7,500
7530 · BRD & GUEST MEALS $4,193 $6,000 $4,896 $6,000 $5,718 $6,000
7532 · CONVENTION BANQUET $36,136 $40,000 $36,460 $40,000 $38,952 $40,000
7534 · CONVENTION BREAKFAST $32,428 $33,000 $30,254 $35,000 $32,353 $33,000
7536 · ADVISOR RECEPTION $2,425 $3,000 $905 $3,000 $3,766 $3,000
7542 · MISC. GENERAL EXPENSE $1,351 $2,500 $1,119 $2,500 $1,468 $2,500
7544 · VEHICLES $228 $500 $205 $500 $44 $500
7546 · HOTEL ROOMS $97,266 $81,000 $85,312 $88,000 $81,051 $90,000
756 · HOTEL EXPENSE $0 $0 $0 $0
Total 7500 · DISTRICT CONVENTION $208,570 $209,800 $199,360 $223,300 $204,346 $220,900
Total Expense $314,281 $332,650 $303,834 $326,750 $291,238 $325,200
Net Ordinary Income $9,483 $0 $20,080 $0 $4,135 $0
Net Income $9,483 $0 $20,080 $0 $4,135 $0
Page 5 of 5
12
6:22 PM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget Overview October 2017 through September 2018
Oct '17 - Sep 18
Ordinary Income/Expense
Income
5000 · INCOME
5050 · MEMBERSHIP DUES 66,000.00
5200 · SAVINGS ACCOUNT INTEREST 200.00
5330 · INTERNATIONAL CONVENTION 40,000.00
5390 · DISTRICT PROJECT 7,000.00
5500 · DISTRICT CONVENTION REGISTRAT. 185,000.00
5550 · FALL RALLY 11,000.00
Total 5000 · INCOME 309,200.00
Total Income 309,200.00
Expense
6000 · CONFERENCES & TRAINING
6010 · GOVERNOR'S INT TRAINING 900.00
6020 · INT.LEADERSHIP TRAINING 40,000.00
6060 · SPRING LEADERSHIP CONF. 6,000.00
6070 · WINTER LEADERSHIP CONF. 4,000.00
6090 · FALL TRAINING RALLY 10,000.00
6095 · OTHER LEADERSHIP CONF. 1,000.00
Total 6000 · CONFERENCES & TRAINING 61,900.00
6100 · OFFICERS EXPENSE OCT-MAR
6100 · OFFICERS EXPENSE OCT-MAR - Other 3,200.00
Total 6100 · OFFICERS EXPENSE OCT-MAR 3,200.00
6200 · OFFICERS EXPENSE APR-SEPT
6200 · OFFICERS EXPENSE APR-SEPT - Other 3,200.00
Total 6200 · OFFICERS EXPENSE APR-SEPT 3,200.00
7000 · GENERAL EXPENSE
7010 · POSTAGE 400.00
7015 · PRINTING 300.00
7020 · SUPPLIES 400.00
7025 · ADMIN TRAINING SUPPLIES 700.00
7030 · DISTRICT PROJECT 7,000.00
7035 · DISTRICT WEBSITE 300.00
7037 · GOVERNOR'S PROJECT 400.00
7040 · BADGES/BOARD SHIRTS 2,000.00
7045 · DISTRICT LEADERSHIP CONF 1,500.00
7050 · MISC EXPENSE 2,000.00
7055 · BD. MTG. TRANSPORTATION 1,800.00
7060 · ZONE ADM. EXPENSES 2,600.00
7065 · AUDIT OF BOOKS 500.00
7080 · NEW CLUB SUPPORT 1,200.00
7000 · GENERAL EXPENSE - Other 0.00
Total 7000 · GENERAL EXPENSE 21,100.00
7300 · ADMINISTRATOR'S EXPENSE 4,000.00
Page 1 of 2
13
6:22 PM
07/12/17
Cash Basis
CAPITAL DISTRICT KEY CLUB
Profit & Loss Budget Overview October 2017 through September 2018
Oct '17 - Sep 18
7500 · DISTRICT CONVENTION
7502 · POSTAGE 150.00
7504 · PRINTING 500.00
7506 · NAME TAGS/ RIBBONS/ETC 400.00
7508 · OFFICE SUPPLIES 700.00
7510 · PROGRAM PRINTING 2,000.00
7514 · MOTIVATIONAL SPEAKER 3,000.00
7516 · CONTRACTED MUSIC 1,100.00
7518 · AUDIO VISUAL EQIPMENT 10,500.00
7520 · AWARDS AND TROPHIES 3,500.00
7522 · SOUVENIERS 15,000.00
7526 · OFFICERS PINS AND GIFTS 750.00
7528 · BRD AND GUEST ROOMS 8,200.00
7530 · BRD & GUEST MEALS 6,000.00
7532 · CONVENTION BANQUET 40,000.00
7534 · CONVENTION BREAKFAST 34,000.00
7536 · ADVISOR RECEPTION 3,000.00
7542 · MISC. GENERAL EXPENSE 2,500.00
7544 · VEHICLES 500.00
7546 · HOTEL ROOMS 84,000.00
Total 7500 · DISTRICT CONVENTION 215,800.00
Total Expense 309,200.00
Net Ordinary Income 0.00
Net Income 0.00
Page 2 of 2
14
8:01 AM
06/07/17
Accrual Basis
Capital District Kiwanis International
Profit & Loss Budget vs. Actual October 1, 2016 through June 7, 2017
16-17 16-17 17-18
Paid Budget Budget
4486 4700 4400
10/1/16 16-17 Bud 17-18 Bud
4001 · Income
4400 · Membership Dues 143,552 150,400 140,800
4425 · New Club Building TAG 0.00 0.00
4450 · Money Market Interest 7.41 20.00 10.00
4460 · Edward Jones Earnings 0.00 0.00
4465 · Trnsfer Stripe X 0.00 0.00
4470 · KIF Funds 0.00 0.00
4475 · MNT 2012 & 2013 0.00 0.00
4480 · 2013 DCON 0 0
4500 · Club Leadership Conferences 5,000
4510 · Chesapeake Bay Region 0 0
4515 · Nothern CLC 0 1,800
4520 · Heart of Virginia Region 0 0
4525 · Southeast CLC 0 1,700
4530 · Mason Dixon Region 0 0
4535 · Southwest CLC 0 1,100
4540 · National Capital Region 0 0
4550 · Southeast Virginia Region 0 0
4560 · Southwestern Virginia Region 0 0
4570 · Presidential Region 0 0
4580 · Southwest Virginia Region 0 0
4500 · Club Leadership Conferences - Other 0 0
Total 4500 · Club Leadership Conferences 0 4,600 5,000
4600 · District Conventions
4605 · Meal Packages 38,917 0 50,000
4606 · A La Carte Meals 38,862 0
4610 · Late Registrations 0 0
4615 · Past Governor Dinner 1,800 0
4620 · Leadership Luncheon 650 0
4622 · Saturday Eliminate Walk/Break 0 0
4623 · Speak Easy-Friday Night 0 0
4625 · Friday Night Activity 50 0
4630 · Saturday Breakfast 0 0
4635 · Saturday Lunch 0 0
4640 · Governor's Banquet 0 0
4645 · Installation Breakfast 0 0
4650 · Program Advertisements 700 0
4651 · Souveniers 0 0
4652 · Commercial Exhibits 300 0
4655 · Exhibit Tables 0 0
4660 · Complimentary Sleeping rooms 0 0
4665 · Convention Walk Sponsorships 0 0
4670 · Sleeping Room Rebate 0 0
4675 · KCF Reception 2,558 2,660
4680 · Tours 0 0
4690 · Rebate to Master Account 5,395 0
4695 · K Family Store 0 0
4600 · District Conventions - Other 739 0
Total 4600 · District Conventions 89,971 2,660 50,000
4700 · Other Events
4720 · International Convention Dinner 0 5,000 5,000
4725 · ICON Shirts 0 0
4730 · International President's Visit 0 0
4740 · Past Governor's Weekend 0 600 600
4750 · 2013 K Family Weekend 0 0
4760 · Eliminate Ties 0 0
4765 · Children's Summit 1,000 4,000
4770 · Miscellaneous Inocme 0 0
4775 · Button Visit 0 0
4780 · Key Leader Scholarships 0 7,516 7,516
4790 · Key Leader Pilot 0 0
4795 · KI PG ICON Dinner 0 0
4700 · Other Events - Other 0 0
Total 4700 · Other Events 1,000 17,116 7,516
4900 · PayPal 0 0
4000 · Income - Other 0 0
Total 4000 · Income 234,530 174,796 203,326
234,530 174,796 203,326
5001 · Expenses
5100 · Travel & Administration
5105 · District Governor 1,645 5,000 5,000
5110 · District Governor-Elect 1,095 3,000 3,000
5115 · District Secretary/Treasurer 2,393 3,500 3,500
5120 · Immediate Past Governor 345 2,000 2,000
5125 · Chesapeake Bay Trustee 69 800 800
5135 · Heart of Virginia Trustee 347 800 800
5140 · Mason Dixson Trustee 100 800 800
5145 · National Capital Trustee 48 800 800
5150 · Southeast Virginia Trustee 163 800 800
5160 · Southwest Virginia Trustee 346 800 800
5162 · Division 1 Lieutenant Governor 42 600 600
5164 · Division 2 Lieutenant Governor 719 600 600
5166 · Division 3 Lieutenant Governor 45 600 600
5168 · Division 4 Lieutenant Governor 150 600 600
5170 · Division 5 Lieutenant Governor 1,030 600 600
5171 · Division 6 Lieutenant Governor 347 600 600
Page 1 of 4
15
8:01 AM
06/07/17
Accrual Basis
Capital District Kiwanis International
Profit & Loss Budget vs. Actual October 1, 2016 through June 7, 2017
10/1/16 16-17 Bud 17-18 Bud
5172 · Division 7 Lieutenant Governor 660 600 600
5173 · Division 8 Lieutenant Governor 0 600 600
5174 · Division 9 Lieutenant Governor 506 600 600
5176 · Division 10 Lieutenant Governor 357 600 600
5178 · Division 11 Lieutenant Governor 207 600 600
5180 · Division 12 Lieutenant Governor 179 600 600
5182 · Division 13 Lieutenant Governor 318 600 600
5184 · Division 14 Lieutenant Governor 265 600 600
5185 · Division 15 Lieutenant Governor 1,153 600 600
5186 · Division 16 Lieutenant Governor 566 600 600
5187 · Division 17 Lieutenant Governor 391 600 600
5188 - Lieutenant Governor Meetings 8,000 Governor Elect request
Total 5100 · Travel & Administration 13,487 28,500 36,500
5200 · Club Leadership Conferences
5215 · Northern CLC 0 1,800
5225 · Southeast CLC 0 1,700
5235 · Southwest CLC 0 1,100
5200 · Club Leadership Conferences - Other 0 0
Total 5200 · Club Leadership Conferences 0 4,600 5,000
5300 · District Convention - General
5303 · Past Governor's Dinner 1,820 0
5304 · Leadership Lunch 33,941 0
5309 · Friday Night Activity 1,650 0
5310 · Meals 0 0
5312 · Saturday Breakfast 0 0
5315 · Fellowship Lunch 0 0
5318 · Governors Banquet 0 0
5321 · Governor's Reception 0 0
5324 · Installation Breakfast 0 0
5327 · VIP Rooms 0 0
5330 · VIP Meals 0 0
5331 · Speaker Meals 1,000 0
5333 · Programs/Tickets 5,368 0
5334 · Registration Supplies 0 0
5335 · Convention Totes 0 0
5336 · Signs, Banners, & Tent Cards 0 0
5339 · Photocopying 0 0
5342 · Badges & Holders 0 0
5345 · Postage & Supplies 0 0
5348 · Flowers 536 0
5351 · Entertainment 0 0
5352 · Band for Friday Evening 0 0
5353 · Donation Strolling Strings 0 0
5354 · Color Guard Honorarium 0 0
5355 · Luncheon Speaker Honorarium 2,321 0
5356 · Governor's Banquet Entertainmen 0 0
5357 · Audio/Visual 12,626 0
5360 · Hospitality Room 0 0
5363 · Publicity 0 0
5364 · Telephone, Internet, Pay 0 0
5365 · P O Box 0 0
5366 · Fund Raiser Expenses 0 0
5367 · Domain Reg Website Hosting 0 0
5369 · Trustee and Governor Gifts 0 0
5370 · Speakers Fees 630 0
5372 · Convention T-Shirts 0 0
5385 · Donation to Eliminate 0 0
5386 · KCF Reception 974 0
5390 · Wrap Up Lunch w/2014 Committee 0 0
5391 · Transition Team Lunch 0 0
5395 · Tours 0 0
5399 · Reserve 488 0
5300 · District Convention - General - Other 33,437 50,000
Total 5300 · District Convention - General 94,792 50,000 50,000
5400 · District Conv - Officer Stipend
5405 · Chesapeake Bay Trustee 600 600 600
5415 · Heart of Virginia Trustee 600 600 600
5420 · Mason Dixon Trustee 600 600 600
5430 · National Captital Trustee 377 600 600
5435 · Southeast VirginiaTrustee 600 600 600
5440 · Southwest Virginia Trustee 700 600 600
5445 · Division 1 Lieutenant Governor 56 450 450
5450 · Division 2 Lieutenant Governor 0 450 450
5455 · Division 3 Lieutenant Governor 0 450 450
5460 · Division 4 Lieutenant Governor 450 450 450
5465 · Division 5 Lieutenant Governor 0 450 450
5467 · Divsion 6 Lieutenant Governor 450 450 450
5468 · Division 7 Lieutenant Governor 450 450 450
5470 · Division 8 Lieutenant Governor 0 450 450
5475 · Division 9 Lieutenant Governor 450 450 450
5480 · Division 10 Lieutenant Governor 450 50 450
5485 · Division 11 Lieutenant Governor 450 450 450
5490 · Division 12 Lieutenant Governor 450 450 450
5495 · Division 13 Lieutenant Governor 450 450 450
5500 · Division 14 Lieutenant Governor 450 450 450
5505 · Division 15 Lieutenant Governor 450 450 450
5510 · Division 16 Lieutenant Governor 450 450 450
5515 · Division 17 Lieutenant Governor 450 450 450
5550 · Division 1 LTG Designate 450 450 450
5555 · Division 2 LTG Designate 0 450 450
5560 · Division 3 LTG Designate 309 450 450
5565 · Division 4 LTG Designate 0 450 450
Page 2 of 4
16
8:01 AM
06/07/17
Accrual Basis
Capital District Kiwanis International
Profit & Loss Budget vs. Actual October 1, 2016 through June 7, 2017
10/1/16 16-17 Bud 17-18 Bud
5570 · Division 5 LTG Designate 450 450 450
5572 · Division 6 LTG Designate 0 450 450
5573 · Division 7 LTG Designate 544 450 450
5575 · Division 8 LTG Designate 100 450 450
5580 · Division 9 LTG Designate 0 450 450
5585 · Division 10 LTG Designate 0 450 450
5590 · Division 11 LTG Designate 363 450 450
5595 · Division 12 LTG Designate 0 450 450
5600 · Division 13 LTG Designate 550 450 450
5605 · Division 14 LTG Designate 430 450 450
5610 · Division 15 LTG Designate 438 450 450
5615 · Division 16 LTG Designate 550 450 450
5620 · Division 17 LTG Designate 550 450 450
Southeast Trustee Designate 600 600 600
Southwest Trustee Designate 537 600 600
5666 · DCON Mileage Pool 0 6,500 6,500
Total 5400 · District Conv - Officer Stipend 14,805 26,200 26,600
5700 · Int Con Officer Stipend
5705 · District Governor 0 1,500 1,000
5710 · District Governor Elect 0 2,000 1,500
5715 · District Secretary Treasurer 0 2,000 1,500
5720 · Immediate Past Governor 0 2,000 1,500
5725 · Chesapeake Bay Trustee 0 1,500 1,000
5735 · Heart of Virginia Trustee 0 1,500 1,000
5740 · Mason Dixon Trustee 0 1,500 1,000
5750 · National Capital Trustee 0 1,500 1,000
5755 · Southeast Virginia Trustee 0 1,500 1,000
5760 · Southwest Virginia Trustee 0 1,500 1,000
5765 · Division 1 LTG Designate 0 1,500 1,000
5770 · Division 2 LTG Designate 0 1,500 1,000
5775 · Division 3 LTG Designate 0 1,500 1,000
5780 · Division 4 LTG Designate 0 1,500 1,000
5785 · Division 5 LTG Designate 0 1,500 1,000
5786 · Divsion 6 LTG Designate 0 1,500 1,000
5788 · Division 7 LTG Designate 0 1,500 1,000
5790 · Division 8 LTG Designate 0 1,500 1,000
5795 · Division 9 LTG Designate 0 1,500 1,000
5800 · Division 10 LTG Designate 0 1,500 1,000
5805 · Division 11 LTG Designate 0 1,500 1,000
5810 · Division 12 LTG Designate 0 1,500 1,000
5815 · Division 13 LTG Designate 0 1,500 1,000
5820 · Division 14 LTG Designate 0 1,500 1,000
5825 · Division 15 LTG Designate 0 1,500 1,000
5830 · Division 16 LTG Designate 0 1,500 1,000
5835 · Division 17 LTG Designate 0 1,500 1,000
Total 5700 · Int Con Officer Stipend 0 42,000 28,500
5900 · Other District Events
5905 · Leadership Team Education Conf 10,878 10,000 10,000
5910 · International Convention Dinner 0 5,000 5,000
5920 · Past Governor's Weekend 0 600 600
5925 · 2018 K-Family Weekend 0 12,000 12,000
5930 · Club Leadership Education 0 0
5935 · Children's Summit 2,200 2,400
Total 5900 · Other District Events 13,079 30,000 27,600
6000 · Service Leadership Programs
6005 · Aktion Club 0 900 1,350
6010 · Builders Club 459 1,000 1,000
6015 · Circle K International 1,810 4,530 10,180 Revised
6020 · Kiwanis Kids 0 1,000 1,000 Revised
6025 · Key Club Intenational 0 0 0
6030 · Key Leader 950 900 900
6031 · Key Leader International Costs 3,850 7,800 3,900
6032 · Key Leader Scholarhips 1,070 3,758 3,758
6034 · SLP Matching Scholarhips 0 5,000 5,000
6035 · Children & Youth 0 0 0
6040 · SLP Conf Travel (+Gov-Elect) 1,633 1,550 1,550
6090 · SLPs-Other 0 0 0
6000 · Service Leadership Programs - Other 0 0 0
Total 6000 · Service Leadership Programs 9,772 26,438 28,638
6100 · District Committees
6105 · Long Range Planning 0 500 500
6110 · Bylaws and Policy 0 250 250
6115 · Finance 283 500 500
6120 · Youth Protection Manager 0 600 600
6130 · Public Relation 0 500 500
6135 · Community Service 0 960 960
6140 · Diversity Enhancement 0 400 400
6150 · Kiwanis Education 1,880 1,500 1,500
6155 · Conventions & Meetings 0 0 0
6160 · New Club Building 59 0 0
6165 · Achievement 0 0 1,000
6170 · Historian 0 0 0
6175 · Children & Youth 0 0 0
6195 · Membership 0 0 5,000
6100 · District Committees - Other 0 0 0
Total 6100 · District Committees 2,221 5,210 11,210
6200 · Staff Expenses
6205 · District Sec/Treas Contract 20,000 30,000 30,000
6215 · The Capital Builder Editor 4,000 6,000 6,000
6220 · The Capital Kiwanian Designer 4,000 6,000 6,000
6225 · Risk Manager Stipend 0 0
6230 · New Club Building TAG 0 0
Page 3 of 4
17
8:01 AM
06/07/17
Accrual Basis
Capital District Kiwanis International
Profit & Loss Budget vs. Actual October 1, 2016 through June 7, 2017
10/1/16 16-17 Bud 17-18 Bud
6200 · Staff Expenses - Other 0 0
Total 6200 · Staff Expenses 28,000 42,000 42,000
6300 · General Expenses
6305 · Awards & Trophies 289 800 800
6310 · Pins & Certifcates 935 700 700
6315 · Director & Office Insurance 800 800 800
6320 · Annual Audit of Books 700 800 800
6325 · Hosting of Intl. Trustee 265 500 500
6330 · District Office 0 0 900
6335 · Office Supplies 1,162 1,000 1,000
6340 · Telephone/Internet 569 1,500 1,500
6345 · Postage & Postate Meter 98 500 200
6350 · Bonding of Sec/Treas 0 600
6355 · Interantional Candidate Support 2,083 3,500 3,500 ?
6356 · ICON Promotion 108 300 300
6365 · Eliminate Project Donations 5,750 0 0
6370 · Bank Fees 0 200 200
6380 · Board Meeting Expenses 1,513 2,500 2,500
6385 · Background Checks 0 1,000 1,000
6390 · Board Meetings 0 0 0
6395 · Webinar Services 676 0 0
6396 · Internet Applications 397 1,300 1,300
6300 · General Expenses - Other 0 0 0
Total 6300 · General Expenses 15,346 16,000 16,000
6500 · Miscellaneous Expenses
6500 · Miscellaneous Expenses - Other 1,000 0
Total 6500 · Miscellaneous Expenses 1,000 0
192,502 270,948 272,048
Income - Expenses -68,722
Page 4 of 4
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