Dr. Adriane Leche, Dean of Institutional Effectiveness, Planning & Assessment

Marcus Lewis, QEP Director/Research Associate

The Southern Association of Colleges and

Schools Commission on Colleges (SACSCOC) is

the regional body for the accreditation of degree-

granting higher education institutions in the

Southern states. Halifax Community College was

reaffirmed for accreditation by SACSCOC in

December 2010 for a ten year period. HCC is

rescheduled for reaffirmation again in Fall 2021.

HCC’s Fifth-Year Interim Report is due September 15, 2016.

The Fifth-Year Interim Report required by SACSCOC was developed to respond to the U. S. Department of Education’s

requirements:

1. Accrediting bodies continuously monitor institutions to ensure

compliance and

2. Accrediting bodies have a mechanism for reviewing multiple sites

initiated since last reaffirmation.

I. Signatures Attesting to Integrity

II. Institutional Summary

III. Fifth-Year Compliance Certification

IV. Fifth-Year Follow-up (only if requested)

V. Impact Report on the Quality Enhancement Plan

Core Requirements and Comprehensive Standards

CR 2.8 Number of full‐time faculty

CR 2.10 Student support services

CS 3.2.8 Qualified administrative and academic officers

CS 3.3.1.1 Institutional effectiveness: educational programs

CS 3.4.3 Admissions policies

CS 3.4.11 Qualified academic program coordinators

CS 3.11.3 Physical facilities

CS 3.13 Policy compliance

Federal Requirements

FR 4.1 Student achievement

FR 4.2 Program curriculum

FR 4.3 Publication of policies

FR 4.4 Program length

FR 4.5 Student complaints

FR 4.6 Recruitment materials

FR 4.7/CS 3.10.2 Title IV program responsibilities/financial aid audits

FR 4.8 Distance and correspondence education

FR 4.9 Definition of credit hours

19%

22%

29%

35%

CS 3.3.1.1 Institutional Effectiveness: Educational Programs, to include Student Learning Outcomes

46%

CS 3.10.2/FR 4.7 Financial Aid/Title IV

FR 4.5 Student Complaints

CS 3.4.11 Qualified Academic Coordinators

CR 2.8 Number of Full-time Faculty

21%

23%

31%

39%

Most Cited Standards for Fifth-Year Interim Reports over the Past 5 Years

409

Institutions

2014 SACS Timeline Mar 2014

Apr 2014

May 2014

Jun 2014

Jul 2014

Aug 2014

Sep 2014

Oct 2014

Nov 2014

Dec 2014

SACS liaison visit/Report Kickoff

Recommend a SACS Leadership Team

to HCC President

President appoints leadership

committee members

Hold campus wide meeting to

communicate SACSCOC Report Plan

Review of SACSCOC 5th year report

guiding principles with SACS

Leadership Team

Appoint subcommittees for each

SACSCOC criteria

Meet with each subcommittee to

review guidelines and criteria

Attend SACSCOC Summer Institute

Present SACS plan update to college-

wide community

Set up separate drive on intranet for

document collection

Meet with subcommittees to discuss

data needs and collection

2014 SACS Timeline cont. Mar 2014

Apr 2014

May 2014

Jun 2014

Jul 2014

Aug 2014

Sep 2014

Oct 2014

Nov 2014

Dec 2014

Meet with subcommittees to review

writing narratives

Data collection by subcommittees

Subcommittees report out on progress

with Leadership Team

Celebrate Milestone Accomplishments

Attend SACSCOC Annual Meeting

Narrative writing by subcommittees

2015 SACS Timeline Jan 2015

Feb 2015

Mar 2015

Apr 2015

May 2015

Jun 2015

Jul 2015

Aug 2015

Sep 2015

Oct 2015

Nov 2015

Dec 2015

Data collection by subcommittees

Subcommittees report out on

progress with Leadership Team

Narrative writing by

subcommittees

Celebrate Milestone

Accomplishments

Review of report narrative drafts

by Dean of IE

Review of report narrative drafts by

Dean of IE/Leadership Team

Celebrate Milestone

Accomplishments

Revise and rewrite narratives

Edit report

Review of draft report by SACS

Leadership Team/HCC Executive

Team (including QEP Impact report)

2016 SACS Timeline Jan 2016

Feb 2016

Mar 2016

Apr 2016

May 2016

Jun 2016

Jul 2016

Aug 2016

Sep 2016

Oct 2016

Nov 2016

Dec 2016

Consultant Review/Feedback

Review recommended revisions and

revise report

Finalize report and import into

one document

Final review by SACS leadership

and executive team

Prepare report for submission to

SACSCOC and submit

Rejoice and Celebrate

SACS decision at Annual Meeting

• The QEP is a core-requirement for accreditation:

2.12 The institution has developed an acceptable

Quality Enhancement Plan (QEP) that includes an

institutional process for identifying key issues

emerging from institutional assessment and

focuses on learning outcomes and/or the

environment supporting student learning and

accomplishing the mission of the institution....as

well as...

Quality Enhancement Plan

• One of the comprehensive standards: 3.3.2 The

institution has developed a Quality Enhancement

Plan that (1) demonstrates institutional capability

for the initiation, implementation, and completion

of the QEP; (2) includes broad-based involvement

of institutional constituencies in the development

and proposed implementation of the QEP; and (3)

identifies goals and a plan to assess their achievement.

Quality Enhancement Plan

QEP Impact Report

1. Succinct list of initial goals and

intended outcomes

2. Discussion of changes made and

why

3. Description of impact on student

learning and achievement of identified goals

(unexpected outcomes)

4. Reflection of what the institution

learned from the QEP experience

HCC’s CIRCLE Program was officially

implemented Spring 2011 after our last

reaffirmation in Dec. 2010

Focused on facilitating the

development of self-regulated learning

and problem solving skills

Reviewed and evaluated 3 ½ years of

data

2014 QEP Timeline Feb 2014

Mar 2014

Apr 2014

May 2014

Jun 2014

Jul 2014

Aug 2014

Sep 2014

Oct 2014

Nov 2014

Dec 2014

Review of goals and intended

outcomes of the QEP

Complete review of implementation

grid to determine extent to which

intended outcomes were met or not

met

Meet with Dean of Curriculum to

discuss ACA 085/111 merger

Meet with Arts & Sciences Chair to

discuss recommended changes

Present 2010-2013 QEP outcomes

and proposed changes to QEP

Advisory Board

SACS Liaison Visit

Present 2010-2013 QEP outcomes to

HCC Executive Board and solicit

support for proposed changes

Present proposed changes college-

wide

Present proposed changes to

curriculum committee for approval

Celebrate Milestone Accomplishment

Prepare logistical and structural

plan for implementation of

approved changes for Fall’14

2014 QEP Timeline cont. Feb 2014

Mar 2014

Apr 2014

May 2014

Jun 2014

Jul 2014

Aug 2014

Sep 2014

Oct 2014

Nov 2014

Dec 2014

Draft report narrative listing goals and

discussing changes made to the QEP and

reasons for making those changes

Draft description of QEP’s impact on

student learning (achievement of

identified goals & outcomes, &

unanticipated outcomes from 2010-

Spring 2014)

Present report narrative of QEP’s goals,

changes made and reasons, & its impact

on student learning (achievement of

identified goals & outcomes, &

unanticipated outcomes 2010-2014)

Implement revised QEP

Evaluate impact of revised QEP

2015 QEP Timeline Jan 2015

Feb 2015

Mar 2015

Apr 2015

May 2015

Jun 2015

Jul 2015

Aug 2015

Sep 2015

Oct 2015

Nov 2015

Dec 2015

Celebrate Milestone

Accomplishments

Evaluate impact of revised QEP

Complete impact report for Fall

2014

Implement improvement

recommendations to revised QEP

Evaluate impact of revised QEP,

review revised implementation

grid

Complete impact report for Spring

2015

Draft reflection on what the

institution has learned as a result

of the QEP experience

Present draft of reflection on what

the institution has learned as a result

of the QEP experience

Celebrate Milestone

Accomplishments

Implement improvement strategies

needed to the revised QEP

Evaluate impact of revised QEP

and review revised

implementation grid

2016 QEP Timeline Jan 2016

Feb 2016

Mar 2016

Apr 2016

May 2016

Jun 2016

Jul 2016

Aug 2016

Sep 2016

Oct 2016

Nov 2016

Dec 2016

Complete impact report for Fall

2015

Implement improvement strategies

needed to the revised QEP

Evaluate impact of revised QEP

and review revised

implementation grid

Complete impact report for Spring

2016

Begin and complete final draft of

QEP Impact Report

Final review of QEP impact report

Submit 5th Year Report to

SACSCOC

SACS decision at Annual Meeting

Quality Enhancement Plan

New Quality Enhancement Plan submitted with compliance documents for reaffirmation in 2021

Approval of Fifth-Year Interim /QEP Impact Report December 2016

January 2017 begin preparing a new Quality Enhancement Plan

Vehicle for demonstrating continuous quality improvement

The Circle Program becomes an institutionalized practice