Work Package 2
Communication & Dissemination
Leader: TUC
TUC Group
Prof. Zach Agioutantis, Mining Engineer
Ms Andriani Athousaki, Civil Engineer
Mr. Stelios Mavrigiannakis, Mining Engineer
•
TUC / Crete
My favorite season is
spring, summer, fall,
….
SARMa Partner
… visit Hania – Crete in Greece
WP2 Aim
Ensure coherent communication strategy in order to:
• Raise the visibility of the project
• Raise the visibility of the outputs for Several target groups General public
Target groups: scientific community, quarry operators, planners, stakeholders.
this presentation …
• reviews the activities that have been completed• the Intranet• the Communication Plan• the Event Toolbox• the Dissemination Activity Report
• reviews the activities that are in progress• highlights the activities that will be developed
…but before the intranet• we need to increase the number of hits
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Intranet Structure - Restricted Area
Comments on web site• News update – send us your news• More hits – use the site more, get your
colleagues to use the site• Let us know if you have cross-referenced
the site
Comments on Intranet• Other information to be added to the
intranet– Common upload area ?
– Online questionnaires ?
– Updated mailing lists
The communication plan is one of the WP2 deliverables
It was completed in November 2009.
It should be used as a guideline of the consortium concerning internal and external communication and dissemination of SARMa and its outputs.
The Communication Plan
Location of the Communication Plan in the intranet
Overview of the Communication Plan (1/7)
Contents
• 0. Executive Summary.• 1. Introduction to the SARMa project
– 1.1 Challenges to the SARMa project– 1.2 Key results.– 1.3 Purpose of the communication plan.
• 2. Communication Manager and Partner Responsibilities
Overview of the Communication Plan (2/7)
• 3. Target groups– 3.1 Internal Communication
-3.1.1 Communication flow within the partnership
-3.1.2 Mailing lists
-3.1.3 Communication with the Joint Technical Secretariat
3.1.4 Communication with National Contact Points (NCP)
3.1.5 Communication with National Controllers (NC)
3.1.6 Partner (consortia) meetings
Overview of the Communication Plan (3/7)• 3. Target groups
– 3.2 External Communication-3.2.1 Academic staff-3.2.2 Research staff-3.2.3 Government-central planning-3.2.4 Regional planning committees -3.2.5 Research and Development Funding Bodies-3.2.6 Professional bodies.-3.2.7 Companies-3.2.8 Media-3.2.9 General Public
Overview of the Communication Plan (4/7)
• 4. Logo and graphical identity
• 5. Templates– 5.1 Word document templates
– 5.2 PowerPoint templates
– 5.3 Poster templates
– 5.4 Leaflet templates
– 5.5 Brochure templates
– 5.6 Other templates
Overview of the Communication Plan (5/7)
• 6. Communication material– 6.1 Web site
– 6.2 Internet telephony
– 6.3 Media
– 6.4 Brochures and posters
– 6.5 SARMa dissemination
Overview of the Communication Plan (6/7)
• 7. Communication activities– 7.1 General Activities
-7.1.1 Public Relations and Media
-7.1.2 Media contact list
-7.1.3 News update
-7.1.4 Press releases
– 7.2 Planned Activities
– 7.3 Other conferences and workshops
– 7.4 Costs
• 8. Reporting, Evaluation and Criteria for Success
Overview of the Communication Plan (7/7)
• Appendix A: Contact List of Partners
• Appendix B: Contact List of External Experts and Observers
• Appendix C: Mailing Lists
• Appendix D: SARMa Webpage
Comments on the C.P.
• Update ?• Other ?
Event toolbox (1/14)• The toolbox presented here is based on the templates
initially developed by Alianta and included in the Annex to the Internal Handbook – Doc name : SARMa_Annexes_to_the_internal_handbook
• The toolbox includes update templates only for event organization
• Location of toolbox in the intranet
Event toolbox (2/14)
Templates• A0 Meeting Agenda• A06 Registration Form• A10 Badges• A13 Attendance List• 10d Checklist for meetings• A12 Poster • A16 Evaluation Questionnaire• A11 Certificate of Participation• C04 Meeting Minutes• A18 Press Announcement• A19 Press Release• C08 Dissemination Activity Report
Event toolbox (3/14)
Template A0
Meeting Agenda
Event toolbox (4/14)
Template A06 Registration Form
Event toolbox (5/14)
TemplateA10 Badges
Event toolbox (6/14)
TemplateA13 Attendance List
Event toolbox (7/14)
Template 10d Checklist for meetings
Event toolbox (7/14) – Checklist (1/4)
Event toolbox (7/14) – Checklist (2/4)
Event toolbox (7/14) – Checklist (3/4)
Event toolbox (7/14) – Checklist (4/4)
Event toolbox (8/14)
Template
A12 Poster
Event toolbox (9/14)
Template A16 Evaluation Questionnaire
Event toolbox (10/14)
Template
A11 Participation Certificate
Event toolbox (11/14)
Template C04 Meeting Minutes
Event toolbox (12/14)
TemplateA18 Press
Announcements
Event toolbox (13/14)
Template
A19 Press Release
Event toolbox (14/14)
Template
C08 Dissemination
Activity Report
Comments on the Event toolbox
….as proposed by activity leader (IGR)• add form for invitation letter• add form for meeting location information• add comments below each item in A16
…other comments – send us your comments
…clarify (Urska)
• Is the event toolbox part of the internal handbook? – has the internal handbook been updated?
Dissemination Activity Report as generated by the event database
module.
The event database module
automatically reads in the individual
documents
• Partner:• Date:• Place:• Type of event: (event organized by
partners and events attended by partners)• Brief Description of Event:
Dissemination Activity Report 1/7
• Target group(s) Reached: • Individuals • Administrative actors • Private Sector actors • SMEs • Mixed (*) • Total (**)
• (*) if difficult to differentiate target groups used Mixed• (**) for events where SARMa information is posted in
common place or discussed over a podium use total number of participants in event unless exact number in room is known. Total may be entered.
Dissemination Activity Report 2/7
Dissemination Activity Report 3/7
• Attendance list• Invitation• Event Agenda• Event Program• Photos• Leaflet (A4 folded in
three)• Brochure (booklet)• Poster• Press conference
• Sarma on TV• Sarma on the Radio• Sarma in the
newspapers or other printed material
• Sarma in a web site (3rd party)
• Other Comments
Dissemination Activity Report 4/7
Dissemination Activity Report 5/7
Dissemination Activity Report 6/7
Dissemination Activity Report 7/7
DAR warnings
Example of dissemination activity
Comments on D.A.R.
• Count your events• Send us your event forms
Summary
– the Intranet
– the Communication Plan
– the Event Toolbox
– the Dissemination Activity Report
To do list ….
• Poster and leaflet templates• Event database • Other ?