Download - West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012
![Page 1: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/1.jpg)
West Market
At Reston Town Center
Annual MeetingWest Market Community Association
October 18, 2012
![Page 2: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/2.jpg)
West Market
At Reston Town Center
Confirmation of Quorum
![Page 3: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/3.jpg)
West Market
At Reston Town Center
Message from President• Apologies for recorded
presentation, out of town on business trip not able to dial in
• Feel free to ask board members present any questions or email me:
![Page 4: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/4.jpg)
West Market
At Reston Town Center
Meeting Agenda
• Review Organizational Structure
• Recognizing Volunteers/Management
• Annual Report: State of West Market
• Election of New Board Members
• Approval of the 2011 Minutes
• Open Forum
![Page 5: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/5.jpg)
West Market
At Reston Town Center
Organizational Structure
• West Market is NOT a member of Reston Association• RTCA – Reston Town Center Association
– Overall governing body WMCA pays them annual dues– They own and maintain the pond– They run the Design Review Board
• West Market Community Association– The group holding this meeting– All residents are members (Only owners can vote)– Maintains overall community infrastructure – all streets
• Condominium Associations– Lincoln Park, Madison Park– Have their own board of directors and assessments– Maintain their buildings and associated footprints
![Page 6: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/6.jpg)
West Market
At Reston Town Center
Community Volunteersand Management
![Page 7: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/7.jpg)
West Market
At Reston Town Center
2012 Board of Directors
• David Wiseman, President
• Nancy Truax, VP Administration
• Frank Ritzenberg, VP Operations
• Scott Buttrick, Director
• Hugh Rodell, Treasurer
• Mary Hagan, Secretary
• Bob Etheredge, Director
![Page 8: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/8.jpg)
West Market
At Reston Town Center West Market Committees/Organizations
Committees/OrganizationActivities
BudgetCommunity Clean Up
LandscapingSpeed Abatement
PetRTCAARCH
WATCH
ChairCarol Welsh;
Grace YakubisinAmanda Sutton
Hugh RodellDavid AdamuskoFrank Ritzenberg
Scott ButrickAlyson Rod
Robert GoudieRobert Goudie
All are members
![Page 9: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/9.jpg)
West Market
At Reston Town Center
Clubs
• Bike Club (Tom Raezer, Chair)
• Garden Club (Peg O’Brien, Chair)
• Kids Club (Amanda Sutton, Chair)
• Yoga Club (Sunny Ho, Chair)
• Movie Club (Linda Graziano, Chair)
![Page 10: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/10.jpg)
West Market
At Reston Town Center
Service First Management
• Michelle Hawkins, Property Manager• Karen Fegani, On-Site Manager• Work at the direction of the Board– Handle community accounting, invoice
processing, and on-site management– Contact for renting club house and
addressing community concerns– Primary liaison with vendors– Gatekeeper on covenants enforcement
![Page 11: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/11.jpg)
West Market
At Reston Town Center
Annual Report:
State of West Market
![Page 12: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/12.jpg)
West Market
At Reston Town Center
Overview of 2012
• Overall quiet year– No major projects started– Some pool worker issues, modified contract to address these
• Continued strong focus on good repair covenants– Critical as community ages
• Continued the Clubhouse 24/7 policy– Good success/use– Clubhouse holding up fine
– Grills have been very popular
• One CIR project – speed limit and children playing signs
![Page 13: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/13.jpg)
West Market
At Reston Town Center
Community Events
• Continue themed events:– Spring/Fall yard sales – Children’s Spring egg hunt– Summer Party– 2nd Il Fornaio appreciation night (open to others)– 4th Doggie Pool Party– Oktoberfest– Children’s Halloween Party – Children’s Holiday Party – Adult Holiday Party ( adding paid help )– Super Bowl Party ( adding paid help )
![Page 14: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/14.jpg)
West Market
At Reston Town Center
Pond/Drilling/Hospital• RTCA took over pond last year
– Regular maintenance by RTCA– Added new “No Fishing” signs
• Water main expansion project– WM easement granted for $5K– Original contractor went bankrupt = delay– Expected to last 2 more years
• Hospital planning major expansion– New stoplight at New Dominion and Town Center Drive– Working with Hospital on an easement – compensation– Considering potential traffic mitigation approaches
![Page 15: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/15.jpg)
West Market
At Reston Town Center
FY 2013 Budget• $3 assessment increase: $113/month
– $139/month for Park Place (landscaping fee +$1)– Condo fees separate– Driven by contractual increases in services and scheduled R&R increases
• Legal – Reduced by $5000
• Trees– Established a new $10K per year reserve line item for trees– Paid for by reducing annual landscape non contract budget
• 2012 Operational Surplus ~$26,000 – Goes Into Reserves– Very low snow removal costs (budget $20K including road cleaning )– Lower than expected legal fees– This surplus excludes previous bad debt writedown collections (~$7000 in additional surplus also
goes into reserves but this just offsets similar deficit from writedown period)
• Bad Debt Update– Policy on collection unchanged - liens and wage attachment – Very successful this year collecting previous accounting writedowns
• Other operational and reserve items essentially unchanged; no reduction in service levels
![Page 16: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/16.jpg)
West Market
At Reston Town Center
’12-’13 Reserves
• Operating Reserve: no change– $72K aligns with auditor recommendation
• CIR: every year to date funded w/o assessment increase– Projected balance of +/- $50K– This is a bit higher than we desire but held off on any significant
new projects pending tree plan
• Repair and Replacement Reserve– Increased tree maintenance line item by $10K for FY13– Balance remains above independent study recommendation– Next independent reserve study FY15, last anticipated before
major road repaving is undertaken
![Page 17: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/17.jpg)
West Market
At Reston Town Center
Budget Going Forward
• Expense line streamlined– Material, future operational savings unlikely– Contact renewals upcoming
• Built-in 3-5% annual increase in contribution to R&R– Original plan was this would be covered by increasing interest
income but low rates have actually driven down interest income from ~$44K to about $24K even though balances are much higher
– Has been and should remain a top Board priority– Discipline: Equity cannot subsidize operations
• So future assessment increases likely
![Page 18: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/18.jpg)
West Market
At Reston Town Center
Other Future Items• New neighborhood signage – more attractive & consolidate• Possibly add electronic speed warning signs• Streetlight pole appearance – possible painting or other change• Consider shoveling of sidewalk areas near entrances for safety• Possibly new entrance medians near Hospital and Verasign (**)• Possibly a children’s playground (**)• Possibly a permanent grill
• Tree plan (**)– Remove/Replace/Crowning some trees; growth inhibitor; – Build into new reserve line item
• Private lot landscaping program (**)– Condos: LP resolved; MP unresolved– PP landscaping service levels some interest in increasing– Trafalgar/Christopher maintenance
** Community meetings would be part of decision making process
![Page 19: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/19.jpg)
West Market
At Reston Town Center
Appeal for E-mail Addresses
• Management keeps strictly confidential– Neither Board members nor outsiders get access
• Important communication tool– Newsletter only quarterly
• Use e-mail for:– Snow removal updates; clear street parking– Augment newsletter (e.g., parking stickers, garage sales,
reminders on calendared events, street cleaning, etc.)– WATCH and other community notices – Emergencies
![Page 20: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/20.jpg)
West Market
At Reston Town Center
State of West Market
• Financial house in order–Management, auditor, and engineer (reserve
study) all in agreement
• Poised to handle capital needs in our future with strong reserves
• Big focus this year on trees and possible community improvements
![Page 21: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/21.jpg)
West Market
At Reston Town Center
Thanks Back to Live Meeting• Once again feel free to ask board
members present any questions or email me:
![Page 22: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/22.jpg)
West Market
At Reston Town Center
Approval of the 2011 Minutes
![Page 23: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/23.jpg)
West Market
At Reston Town Center
Election of New Board Members
![Page 24: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/24.jpg)
West Market
At Reston Town Center
Three Open Seats
• Wiseman, Truax and Ritzenberg up• Two-year terms• If more than 3 candidates:
– All candidates allowed to make brief remarks– Then we’ll vote for up to 3 people– Any ballot with more than 3 names checked or written will be
invalid – SFMC will count; two residents to monitor/help with the count
• If 3 or less, move by acclamation– Board will appoint any vacancies
![Page 25: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/25.jpg)
West Market
At Reston Town Center
Candidates
• Announced candidates:
•Candace Petersen•David Wiseman – On Business Travel
•Greg Davis
• Samuel Wilson
• Any other nominations from floor?
![Page 26: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/26.jpg)
West Market
At Reston Town Center Candidates:Vote For Up To 3
Candace Petersen
David Wiseman
Greg Davis
Samuel Wilson
![Page 27: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/27.jpg)
West Market
At Reston Town Center
Open Forum
![Page 28: West Market At Reston Town Center Annual Meeting West Market Community Association October 18, 2012](https://reader030.vdocuments.site/reader030/viewer/2022032804/56649e4b5503460f94b40986/html5/thumbnails/28.jpg)
West Market
At Reston Town Center
Thank you for coming
Annual MeetingWest Market Community Association
October 18, 2012