Weddings @
2015
1-3 The Crescent | Scarborough | North Yorkshire | England | YO11
2PW TEL: 01723 365766
Beiderbeckes Hotel @BeiderbeckesH www.beiderbeckes.com
General Information
Venue Capacity
Wedding Receptions - up to 150 guests
Venue Hire
£250
Venue hire is inclusive of the following
White linen tablecloths, overlays and napkins
Quality tableware
Gift table
Cake table
Personalised menus for guests (not for buffet)
Printed guest seating list at entrance to venue
Roving microphone with in house PA system for speeches
Dance floor
Choice of centre pieces
Setting out of your place cards and flowers if applicable
Parking
2 free spaces
Ticket parking available at discounted rate of £2 per car
Recommended Services
*We Support Local Businesses*
Decorating & Styling
C&P Event Management – contact Julie Bramwell
Phone: 07932 030250
www.candpeventmanagement.com
Flowers
A Little Shop of Flowers – contact Danielle
Phone: 01723 447010
Entertainment
We can assist you with sourcing a band or DJ; please ask our co-
ordinator
Photography
Scarborough has many talented Photographers living here with
different styles and techniques of photo taking; we recommend
looking them up on the internet and browsing through their galleries
to see what style you are interested in
Cakes
Creative Cakes by Louize – contact Louize
Phone: 07919 6621136
Terms and Conditions
Tentative Bookings
All tentative bookings will be held for a period of 1 month. Arrangements can be
made to extend this period: otherwise the booking will be automatically cancelled.
We will call you to confirm you’re booking if another inquiry is received for the
same date: in such circumstances, we would require your immediate deposit within
48 hours
Confirmation of Booking
A deposit is required within the above mentioned 2-weeks of confirmation to secure
the booking. Confirmation cannot be assumed until deposit is received. A signed
“Confirmation of Booking” form must accompany the deposit
Final Numbers
Numbers must be confirmed 14 days prior to the actual function
Final increased numbers will be charged accordingly
Full payment required 14 days prior to function
Cancellation We would share your disappointment if your function were to be cancelled. In the
case of cancellations the deposit will not be refunded. Any functions cancelled:
2 weeks prior; total amount that is paid in full (14 days prior to function) is
non refundable
Terms and Conditions
Price Variance All prices are inclusive of VAT
Menu & Details All final details, beverage arrangements, entertainment, room set up, starting and
finishing times to be confirmed 7 days prior to the function date
Alcohol Licence
Beiderbeckes Hotel is a Fully Licensed Venue. Therefore NO ALCOHOL is allowed
to be brought onto the premises
Our Liquor Licence is until the time of 12.30am
Displays & Signage
We request your cooperation and ask that nothing is nailed, screwed, stapled or
adhered to any wall, door or other surface of the building without prior consent
from management
Cakes Provided by the Client
We are able to cut your cake and display or package it at no extra cost; please
provide the packaging prior to the day
Public Holidays
Please note that a surcharge of £1 per person will be applicable for all functions held
on Bank Holidays
Terms and Conditions
Responsibility and Damage
Whilst we take all care, management cannot take responsibility for damage to or loss
of any client’s property left on the premises prior to, during or after a function. We
recommend that organisers arrange their own insurance if necessary
Unfortunately accidents do happen and we must specify that any unnecessary
damage to Beiderbeckes Hotel or its property during an event becomes the
financial responsibility of the organiser. Costs associated with abnormal cleaning
will be charged at the rate of £10/hour per staff member
Banquet Menu Options
All set menus include warm bread rolls, coffee and chocolates
Main meals are individual accompanied by seasonal vegetables (including choice of new,
mashed or roast potatoes)
Option one
Select one Soup
Select one Main Course
Select one Dessert
Cost Per Person £28
Option Two
Select one Entree
Select one Main Course
Select one Dessert
Cost Per Person £31
Option Three
Select one Entree
Main Course (select two)
Select one Dessert
Cost Per Person £35
*A minimum of 50 guests is required to have a function at
Beiderbecke’s Hotel*
Banquet Menu Selections
Soup
Seasonal soup of the day (V)
Entree
Smoked Salmon with Butterbean, Tomato and Cucumber Salad with a
Lemon Lime oil dressing
Chicken Liver Pate with Melba toast and homemade Chutney
Smoked Haddock Fishcakes with chive butter sauce and a Poached Egg
(GF)
Honeydew Melon, Orange and mint salad with honey dressing (GF) (V)
Mains
Roast Topside of Beef, homemade Yorkshire Puddings, Horseradish and
Stock gravy
Roast Loin of Pork, Herb stuffing, Crackling, Apple sauce and Stock
Gravy
Banquet Menu Selections
Mains
Pan Roasted Chicken served with Smoked Bacon with a Mushroom &
Leek Sauce
Grilled Salmon with Crushed New Potatoes with a White Wine & Dill
Sauce
*Vegetarian and Special Dietary Requirement meal options available on request*
Desserts
Chocolate Brownie with White Chocolate Sauce and Vanilla Ice-cream
Trio of Chocolate Mousses; Dark, Milk and White, with a Shortbread
Base and Mint Sprig
Key Lime Pie with a Mint and Chantilly Cream (GF)
Banquet Menu Selections
Desserts
Vanilla Panna Cotta with Mixed Berry Compote and Mint Sprig
Marmalade Bread & Butter Pudding with Crème Anglais
Banquet Menu Additions Antipasto Platter £6.50 pp
Green Salad £2.50 pp
Cheeseboard £8.00 pp
Chef’s Canapés on arrival (1/2 hour) 80pence pp
Children’s Menu
Children 12 and over are charged full price
Under 12 are charged at ½ price
*Menus may be tailored to suit your requirements. Please feel free to discuss any ideas with
our co-ordinator and Head Chef*
Buffet Menu Option A Cold
Cost Per Person £12.95
Buffet Menu Option B Hot
Cost Per Person £15.95
*A minimum of 50 people required for buffet menus*
Menu Selections
Option 1 – Cold
Choose any 6 of the following food items:
Selection of Sandwiches
Coleslaw
Sausage Rolls
Green Salad Bowl
Selection of Quiches
New Potato Salad
Pork Pies
Hand Cut Chips
Selection of Dips
Menu Selections
Toffee Meringue, Toffee Sauce and Cream
Lemon Tart with Seasonal Fruit Compote
Chocolate Brownie, Chocolate Sauce and Vanilla Ice-cream
Option 2 – Hot
Choose any 5 of the following food items:
Beef Stew and Dumplings
Vegetable Chili Con carne & Rice
Chicken Curry & Rice
Roasted Vegetables
Coleslaw
Green Salad bowl
Garlic Bread
Hand cut Chips
Selection of Dips
Apple & Pear Crumble with Custard
Yorkshire Cheese Board
Toffee Meringue, Toffee Sauce and Cream
Lemon Tart with Seasonal Fruit Compote
Chocolate Brownie, Chocolate Sauce and Vanilla Ice-cream
Beverages
House Beverage Package -1/2 bottle of wine per person (on the table)
Cost per person £6.50
Inclusive of:
Pinot Grigio or Savagion Blanc
Merlot or Shiraz
Sparkling Wine
Non Alcoholic - Soft Drink and Orange Juice
Buckets of beer can also be provided at a cost of £3 per bottle
Premium Drink on arrival and drink for toast package
Cost per person £11
Pinot Grigio or Sauvignon Blanc
Merlot or Shiraz
Pint of Lager or Bitter
Champagne
Non Alcoholic - Soft Drink and Orange Juice
*Spirits are available for purchase with an open bar throughout the function*
Beverage List
Draught Beer
Fosters 4% Pint £3.30 Half £1.65
John Smiths 3.6% Pint £3.20 Half £1.60
Strongbow 4.5% Pint £3.30 Half £1.65
Bottle Beers/Alcopops
Desperados 5.9% £3.50
Corona 4.5% £3.50
Stella Artois 4.8% £3.50
VS 4.0% £3.50
WKD 4.0% £3.50
Spirits & Mixers
Vodka 37.5% £2.50
White Rum 37.5% £2.50
Dark Rum 37.5% £2.50
Gin 37.5% £2.50
Whiskey 40.0% £2.50
Malibu 21% £2.80
Baileys 17% £2.80
Tequila 38% £2.80
Post Mix £0.50
House Wine
Bottle 700cl £14.95
Glass 125ml £2.50
175ml £3.50
250ml £4.50
*Cocktails available on request*
Confirmation of Booking
Name ____________________________________________________
Address__________________________________________________
Phone Fax_______________________
Mobile Email_____________________
Type of Function_________________________________________
Date Time________________
Number of Guests________________________________________
Adults___________________________________________________
Children_________________________________________________
By confirmation of booking, clients acknowledge and agree to the conditions of
Beiderbecke’s Hotel as detailed in the General Information
In the unfortunate event that a confirmed function is cancelled, deposits paid will be kept
as cancellation fees
I have read and agree to the terms and conditions
Date Signature