We Choose a Life - Youth against HIV/AIDSInception phase 15.5.2008
Stavropol
Heini ParkkunenProjet Manager
Ulla-Maija LandorProject Coordinator
urpose and programme of the da
ception Phase – obligatory part of the project within thrst two months
Review the objectives, work plan, timeschedulegreements between the partners about possible chan
activities, timeschedule, budgetiscussion about communicationstablishing of the Advisory Groupopics and content of the training modules – dicsussionuestions, needs etc of the cities to be discussed togetith trainers
Objectiveshe overall objective is
– to reduce risky health behaviour amongst the young pein Cherepovets, Dimitrovgrad, Izhevsk and Stavropol
– by raising their awareness of healthy lifestyle and sexuhealth including knowledge about HIV/AIDS.
he long-term aim is to decrease the HIV/AIDS revalence and incidence in the partner cities.he specific objective is
– to enhance the capacity of the local leaders and decisiomakers to execute proactive decisions concerning sexuhealth promotion and HIV/AIDS prevention in the partncities
reparatory visits – March 200
each city exists already understanding onhe members of multi-stakeholder grouphe recruitment of the group of volunteershe process and activities of the project
Partners, subcontractors, co-operation
ltic Region Healthy Cities Association (BRHCA)Coordinator of the project, “Beneficary” in the EU Grant Contractrtners in Russian Federation City of Cherepovets, City of Dimitrovgrad, City of Izhevsk and City of Stavropol
U partners Municipal Public Health Department Rotterdam Rijnmond (GGD)Union of the Baltic Cities Environment and Sustainable Development (UBbcontractingCuwaert Health Promotion Action and ActivitiesWorld Health Communication Associates (WHCA)
o-operative partner in Russia: Healthy Cities Support Centre
Partners, subcontractors, co-operation
e partners of the project are Baltic Region ealthy Cities Association, City of Cherepove
City of Dimitrovgrad, City of Izhevsk, City of tavropol, Municipal Public Health Departme
Rotterdam Rijnmond and Union of Baltic Citienvironment and Sustainable development ecretariat, in collaboration with the Russia upporting Center for Healthy Cities”
Topics and trainersotterdam: promoting sexual health and prevention of IV/AIDS
Ms. Liesbeth Vasen (Netherlands)BC: strategic planning, involvement of young people
Ms. Stella Aaltonen, Eija Eloranta (Finland)uwaert: Youth Monitoring, Health Promotion Framewo
Dr. Willy de Haes, Dr. Erik-Jan der Wilde (Netherlands)WHCA: Communication and social marketing
Mr. Franklin Apfel (England)altic Region Healthy Cities Association: coordination, ompilation of hand-book
Project Manager Heini Parkkunen, Coordinator Ulla-Maija LandoEvaluation Specialist Susanna Kharroubi
ransparent, open communicatio
Official– EU logo, project logo– Common information material (website, leaflet)
coming in the nearest futureetween Partners
– Only coordinator (BRHCA) is allowed to contact EU Office in Moscow
– Questions, concerns from cities to the coordinator ancc:d to the other cities (and vice versa)
– One contact person / city for communication purpos
Target groups
arget groups of the project are 1) multi-stakeholder groups in the cities2) groups of volunteers in the cities he final beneficiaries are young people i
he cities of Cherepovets, Dimitrovgrad, zhevsk and Stavropol.
Groups in the cities
Multi-stakeholder group in each city – 6 people from cities – one nominated interna
as a coordinator– professional background and interest– participation in all activities (training,
conferences etc., commitment of 2 years– Information from the activities/meetings etc. t
the coordinator (minutes, plans etc.)Group of volunteers
Responsibilities of the cities andgroup
Russian cities, in practise the multi-takeholder group is responsible of the loevel realisation/work in practise and cheving the project results
Commitment to project plan, timeschedulemilestones, reporting and fundingRecruit and train a group of volunteers
Main activities of the project
nception mission training modules in partner cities Implementation phases in own city Evaluation phases
Study visit to RotterdamOpening- and final conferencesCoordination
Partner cities in RussiaActivity 11: Implementation phase IVAug 08 – Dec 09
BRHCA, C-HPAAActivity 6: Evaluation IIFebruary-March
BRHCA, C-HPAA, coordinators from partner cities in Russia
Cherepovets
Activity 5: Training module II3-5.2.2009
Partner cities in RussiaActivity 4: Implementation phase II October-December
BRHCA, UBC,C-HPAA, partner cities in Russia
Dimit-rovgrad
Activity 3: Training module I24-25.9.2008
Partner cities in RussiaActivity 2: Implementation phase IMay-July
BRHCA, UBC,GGD, C-HPAA,WHCA, partner cities in Russia
Stav-ropol
Activity 1: Inception Mission15-25.3.2008 12-14.5.2008
BRHCASupporting Activity: Coordination
Implementing body *FeJaDNoOSeAJuJuMApMaActivity (months)
September 2008 – Febr 2009March 2008 – August 2009
Year 1
BRHCAActivity 13: Evaluation III
BRHCA, UBC,GGD, C-HPAA,WHCA, partner cities in Russia
Moscow
Activity 12: Final ConferenceJanuary 2010
Partner cities in RussiaActivity 11: Implementation phase VAug 08– Dec 09
Partner cities in RussiaActivity 10: Implementation phase IVSeptember-Dec
BRHCA, WHCA, partner cities in Russia
Izhevsk
Activity 9: Training module IIIAugust/Septemb
Partner cities in RussiaActivity 8: Implementation phase IIIFebruary-July
BRHCA, UBC,GGD, partner cities in Russia
Rotterdam
Activity 7: Study visit April (1-3.4?) or June ?
BRHCASupporting Activity: Coordination
Implementing bodyFeJaDNOSeAJuJuMaApMaActivity (months)
September 2009 – Febr 2010March 2009 – August 2009
Year 2
Milestones
Milestone 1, month 6 (in the middle of eptember)
– Preparatory visits, opening onference, inception phase, evaluation framework,multi-stakeholder groups have organisethemselves, local situation of youthsexual health is reported and the volunteers are selected
Milestones
Milestone 2, month (12 in the middle of March 2009)
ocal profile about youth sexual knowledgs finalised, materials from training modul
and 2 are available, a mid-term evaluateport is finalised
MilestonesMilestone 3, month 21 (end of December
009)A report of the study visit to Rotterdam ha
een compiled, a plan to carry out the raining of the volunteers is available, olunteers are trained, a campaign is rganised, a plan for the strategic action lan is available
Milestones
Milestone 4, month 24 (in the middle of March 2010)
trategic action plan on prevention of HIV/AIDS has been approved by the ity/regional authorities, handbook of younvolvement is ready, final conference, finvaluation
At the end each city has
n increased level of policy-makers’ awareness of the eeds and lifestyles of young peoplestablished and trained a multi-stakeholder group to oordinate HIV/AIDS preventiontrained of a group of volunteers to work actively on H
revention amongst young peoplerganised of a city-based HIV/AIDS prevention vent/campaign with strong media involvement
nstitutionalised approaches in a strategic action plan pproved by the city/regional authorities on the preventf HIV/AIDS amongst young people.
Concrete results
ollection of existing materials on young peond HIV/AIDS (before Dimitrovgrad)esults of youth monitoring (at the end of 1stear)trategic action plan (ready by Dec 2009)andbook on the involvement of youth (by finonference)tarted/realised campaign against HIV/AIDS ith group of volunteers (by Dec 2009)
BudgetBy headings and by partnersHeadings are:alaries (per day), per diems (per night), ravels (per travel), other costspublications, handbook, information
collection, auditing, evaluation, translationterpreting, opening and final conferencraining facilities), administrative costs
236994TOTAL COMMISSION IBPP CONTRIBUTION10-20%
23694Forecast final payment
80% months 13-24
Balance between first 12 months, estimation of
130 540Further installment of pre-financing
80% of the first 12 months implementation
82710First installment of pre-financing
How muchPayments of EU funding
296180TOTAL ELIGBLE COSTS 59 236Partners financial contribution
236944Commission/IBPP contribution
Funds
296 180TOTAL ELIGBLE COSTS 14 000Administrative costs ( 7% of eligible costs)
72 3004. Other costs, services57 2003. Travel62 7302. Per diem: accommodation, local travel etc
89 9501. Human Resources
Costs (in EUR)
Expenses
get
Eligible direct costshe cost of staff assigned to the action, orresponding to actual salaries plus social ecurity charges and other remuneration-relaosts – Separate agreements if not working for the city – Timesheets of working for the projecter diems = Travel and subsistence costs fortaff and other persons taking part in the actio– 300€ / person / travel (actual)– 120€ / night / person (lump sum)
b t ti dit
12004003Interpreters during training sessions
30005006Translation of materials
500050001Final conference; Moscow
400040001Opening conference; Stavropol
1500/cityAdministrative costs
250/city
350035001Communication
250/city
200020001Handbook about Youth sexual health promotion
21007003Training facilities (3 training modules)
2000050004Campaign in 4 cities
400010004Information collection/profiling (4 cities)
20005004Printing of Action Plan (4 cities)
4. Other costs, services