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WatPort: New Faculty SupPort Office
& HRSDC for New HiresJanuary 22, 2009
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A Little Bit of History
• June 2002 “Welcoming Women Faculty: The Report of the Provost’s Task Force on Female Faculty Recruitment”
• Need to remain competitive with other Canadian & American Universities to attract the very best candidates for recruitment
• Formal launch of the office made in March 2004 after consultation with various stake-holders on campus
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Program Mandate - 2004
• Establish an office as a central resource• Establish a program to aid faculty recruitment & support• Assist newly hired faculty & their families/partners
throughout their resettlement process• Foster cooperation between every administrative &
academic departments & WatPort• Maintain & enhance the WatSource (WatPort now) website
for prospective and/or new faculty• Provide a list of support services available to prospective &
new faculty
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Best Practices - 2008
• In 2004, 4 Canadian Universities were identified as having robust services which UW could model our new faculty program/office upon
• As of 2008, the 3 Ontario Universities are still the benchmark for Waterloo’s program/office to strive for
• Of the 3 Ontario Universities, Guelph is our closest “competitor” for which the program/office should at least meet their level of support & service
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Present Services & Support
• ½-hour informational meeting during the candidate interview with the department
• KW & UW informational package provided either during the candidate interview or sent after receipt of the signed letter of appointment
• Assistance through email/phone/in person with any questions/queries about resettlement to the Waterloo area
• Provide support/assistance and information about immigration to new faculty candidates and their families and/or the hiring dept. as requested
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Who needs a Work Permit
• Any foreign worker requires a valid work permit before they can be legally paid for their employment
• Most common cases are regular full-time faculty who do not hold a Canadian passport
• However, any FULL-TIME worker that do not hold a Canadian passport requires a work permit; this includes PDFs, Research/Teaching Assistants, Research Professors, Lab Assistants/Technicians
• Work permits cannot be issued for part-time work regardless of occupation
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Hiring a Foreign Faculty
Once the Letter of Appointment is received from a Foreign new faculty, what happens next:
• Application for a Labour Market Opinion must be obtained• The foreign new faculty must obtain a work permit with an
LMO Confirmation • All LMO’s are for a maximum appointment time of 3 years• Upon re-appointment of the foreign faculty, a new Labour
Market Opinion must be obtained in order for the faculty member to renew his work permit (unless s/he has since received their PR status/card)
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The Labour Market Opinion
• HRSDC forms: www.watport.uwaterloo.ca• What are they: Recruitment Summary Form & the
Foreign Worker Application – Application for Labour Market Opinion
• Where to find them: www.watport.uwaterloo.ca/OnCampus/indexWP.html
• How to complete them: www.watport.uwaterloo.ca/OnCampus/howto2.html
• To Whom do they go to: www.watport.uwaterloo.ca/OnCampus/howto1.html
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How to complete the LMO
• Download the form from the WatPort site – this is necessary as there are some completed fields already
• Follow the instructions on the step-by-step guide and there should be no problems – if there is, call me!
• Once completed, follow the instructions on the first web-page (General Information) to send it to St. John’s, NB
• Within 24 hours, a confirmation letter will be faxed back to you confirming the credentials of the hire
• If you receive a denial of the LMO, call me!
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LMO Confirmation
• Normal turn-around time from time of fax to receipt of the LMO Confirmation is 24 hours
• If you are called by HRSDC in St. John’s, they are simply looking to clarify a point – most likely something they could not read because of the fax transmission!
• Make sure to keep a copy of the LMO Confirmation in the faculty’s file in either the Dean’s or Chair’s office
• The original fax must be given to the new faculty for them to include with their work permit application
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The Work PermitOnce the LMO Confirmation is received by your new faculty,
they must do the following:• Download a work permit application form:
www.watport.uwaterloo.ca/OnCampus/howto13.html• Follow the instructions given on the WatPort site:
www.watport.uwaterloo.ca/OnCampus/howto12.html• The actual work permit is not issued to the new faculty until
they enter Canada at any port of entry – they will only receive a Letter of Confirmation of Work Permit, which they must present at the port of entry
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What Happens Next
Once your foreign new faculty arrive on campus:• Be sure to ask for a copy of their work permit to add to their
faculty file (this will help you to remember to apply for a new LMO when it comes time for the re-appointment)
• Point them to the WatPort site or refer them directly to me for any questions related to relocation
• Call me or refer me to the foreign new faculty if they have any questions about spousal/partner work permits or are looking to apply for PR
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Extension of LMO
When it’s time for the foreign faculty to be re-appointed:• Make sure that the faculty member has not already
received PR – applying and having an application in the process does not negate the fact that they still need a work permit to be legally paid for their work!
• Once the re-appointment letter has been signed, Application to Extend a Labour Market Opinion must be completed and faxed to St. John’s, NB
• The form can be downloaded from the WatPort site: www.watport.uwaterloo.ca/OnCampus/howto8.html
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New Faculty Statistics
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Comments/Suggestions
• Is there any other immigration matter(s) that you would like to see on the WatPort website?
• Any other on-campus service that you would like linked from the WatPort site?
• Are there specific services or support that your dept./faculty provides that you would like mentioned and/or added to WatPort?
• Is there anything else that I might have missed, omitted, forgotten, overlooked, ignored?
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How to reach me….
• On campus: NH 3060L• By phone: 519-888-4567 ext. 36332• By fax: 519-747-4168• By mobile: 519-498-4277• By email: [email protected]• On the web: www.watport.uwaterloo.ca
Thank you for your time!