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Utility Relocation Electronic Document Management System
(UREDMS)AASHTO R/W & Utilities Subcommittee
ConferenceSan Diego, California
April 2010
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMS
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Utility Relocation Electronic Document Management
System
HW-09-23 Survey: GCEDMS/UREDMS
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Utility Relocation Electronic Document Management
System
The Electronic Filing Cabinet• Captures, Stores and Indexes Paper Documents
• Interacts with UR Data and Documents
• Work Items and Queues Promote Timely Task Completion
• Project Management Tool
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What is UREDMS?Web-based Project Planning and Construction Facilitator
• Internal Utility-Related Communications
• External Communications
• State DOT
• Municipalities
• Utility Companies
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
Why UREDMS?
Security
• Communications
• Document Submissions
• Access to Stored Documents
• Web-based Report Generation
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Preconstruction Benefits
• Streamlined Processes
• Expedited Project Delivery
• Time and Cost Savings
• Reduced Utility Relocation Planning Delays
• More Efficient Utility Section Office Operation
• Reduced Number of Change Orders
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
Preconstruction Benefits
• Standardized Agency Processes • Faster Review Completion Time
• Inappropriate Permitting of New Facility Placement on Existing Projects is Reduced
• Quicker Document Submissions and Revisions
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Utility Relocation Electronic Document Management
System
Preconstruction Benefits
•Facilitated Invoicing and Payments
•One-Stop Shop for Utility Information
• Reduced Unplanned Relocations and Encounters with Unknown Utilities
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Utilities Benefits
• 24/7 Access to Templates and Forms
• Expedited Document Submission and Revision Processes
• Electronic Signature Approval
• Reduced Potential for Legal Challenges
Utility Relocation Electronic Document Management
System
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Future Benefits• Improved Inventory/Storage Document Retention
• Improved Decision-Making with Electronic Document Storage
• Transparency
• Improved Tracking Capability
• Improved Asset Management
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
Future Benefits• Improved Management and Project Applications Reporting
• Promotes Paperless Processes and “Greener” Agencies
• Reduced Physical Storage Space Requirements
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Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System
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Utility Relocation Electronic Document Management
System
PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS)
EDMS Functions as a Virtual Filing Cabinet
UREDMS is part of EDMS used for Utility Relocations
UREDMS Internal is Intranet Based
UREDMS External is Internet Based
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PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN
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PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE
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EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN
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UREDMS E-TRAININGftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/
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Simple On-Screen Tutorial
Utility Relocation Electronic Document Management
System
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Combines Existing Data
Utility Relocation Electronic Document Management
System
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Promotes Uploads and Standardization
Utility Relocation Electronic Document Management
System
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Easier Search and Information Retrieval
Utility Relocation Electronic Document Management
System
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Summary of all utilities located in the DOTD right-of-way on the selected project
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Invoice information for payment voucher to reimburse DOTD liability in utility relocation
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Status of key dates for the selected utility operator
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Success To-Date
Utility Relocation Electronic Document Management
System
• Systematic Process Standardizes Utility Permitting and Coordination
• Senior Management Confidence through On-Time Projects
• DOT Transportation Programs Stabilized
• Reliable Information Provided to DOT and Utilities
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Utility Relocation Electronic Document Management
System
Success To-Date
• Integrated Cost Process
• Planning• Engineering• Right-of-Way• Utility Offices
• Advanced Cost Estimation
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Utility Relocation Electronic Document Management
System
Success To-Date
• Program Standardization
• DOTs• Local
Governments• Consultants• Utilities
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Looking Forward
Utility Relocation Electronic Document Management
System
Coordination – Cooperation – Communication
• Timely, Efficient Relocation
• Platform for Success
• Good Project
• Reasonable Cost
• Timely Completion
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Questions and Comments?
Utility Relocation Electronic Document Management
System
Utility Relocation Electronic Document Management System (UREDMS)
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Larry DittyChief Utility Relocation AdministratorPennsylvania [email protected]
Michael BoldenAssistant State Utilities EngineerGeorgia [email protected]
Mollie ZaunerAssistant Utilities EngineerMinnesota [email protected]
Nick LefkeUtility CoordinatorMichigan [email protected]
The Lead States TeamJoAnn KurtsUtility Relocation Engineer Louisiana [email protected]
Chuck Schmidt, P.E.Chief of Design ServicesNew Hampshire [email protected]
Jesse Cooper, R.P.L.S.Mapping, Survey and Utility Section Director Texas [email protected]
Eric FeltyActing Section Chief of System Project Development Pennsylvania [email protected]
Utility Relocation Electronic Document Management
System