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Using Data to Manage ChangeCommon Pleas Case Management System (CPCMS) - Dependency
Children’s Roundtable Summit 2009
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Develop a court-based statewide dependency case management system that provides the tools to assist in determining the effectiveness of programs and the efficiency of the court in providing permanent placements and reunifications.
AOPC Initiative2
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Benefits of a Statewide System
3
Gathering statewide information provides: The ability to measure current practices in each
of the jurisdictions across the Commonwealth. The ability to measure the success of programs
and initiatives in placements or reunification for children.*
The ability to understand the caseload from a court perspective.
*Using the measurements and statistical requirements established by The National Council for Juvenile and Family Court, National Center for State Courts, and the American Bar Association on Children and the Law.
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Reports - Tools for Success4
Management Reports Provide tools to understand the caseload from a
court perspective at any given time. Many county courts had little or no specific detail about:
The number of active or active/adjudicated cases in their jurisdiction.
The ages of children under court supervision. The timeliness of events occurring on cases.
Statistical Reports Provide a point-in-time inventory of the cases in
the court.
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What do Management Reports provide?
5
Dependency Case Report - Provides a detailed list of all cases recorded in CPCMS.
Information displayed: Child’s name Age Gender Current
placement
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What do Management Reports provide?
6
The report can further be grouped or sorted by:
Current status of the case (Closed, Active, Active/Adjudicated)
Judge or Master assigned to the case
Age of the children Family using FID
number
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What do Management Reports provide?
7
Information displayed: # Days to
Adjudicatory Hearing
# Days to Initial Permanency Review Hearing
Dependency Case Processing Summary Report - Provides a detailed list of all cases recorded in CPCMS and includes calculations to measure timeliness of events.
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Additional Management ReportsInventory Report for Dependency Cases
Assignment Inventory Report for Dependency Cases
Provides the ability to track Counsel and Guardian Ad Litem appointments.
Provides the ability to track Judicial Authority and Master assignments – a resource as to their current dependency caseload.
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Additional Management ReportsDependency Daily List
Termination of Court Supervision Report
Provides a list of dependency cases scheduled for court.
Provides a detailed list of terminated cases grouped by the reason for termination.
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What will Statistical Reports provide?
Active Dependency Reflects the cases introduced into the inventory that had
not yet been adjudicated and were filed in the prior period (pending), filed in the current period (new), or reopened from an inactive status. This is the beginning of the case lifecycle.
Adjudicated Dependency Reflects cases introduced into the inventory through the
Active Dependency report that have been adjudicated either in the prior period (pending), adjudicated in the current period (new), or reopened from an inactive status.
Case Inventory Report – The report is divided into two distinct sections:
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New FilingFiling from previous period
New AdjudicationAdjudicated in the previous
period
Ter
min
atio
n
Case Adjudcated?
Case dismissed or withdrawn prior to
adjudication?Yes
No
Case is ‘Active Pending’
No
Ter
min
atio
n
Case dismissed, withdrawn, or otherwise
terminated?Yes
Case is ‘Active Adjudicated’
No
Active Dependency Report Adjudicated Dependency Report
Case Inventory Reports
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Information displayed: Pending Cases from
Prior Period New Cases Filed Reopened Cases Case Adjudicated Cases Closed due to
Withdrawal or Transfer Age of Pending Cases
Active Dependency Case Inventory
Case Inventory Reports
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Information displayed: A breakdown of
terminated cases by reason for termination.
Adjudicated Dependency Case Inventory
Case Inventory Reports
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End of Period Terminated Cases – provides a breakdown of cases terminated by Age and Placement Type. This report includes average number of days to:
Permanent Placement Adjudication Termination of Parental Rights
Pending Case Metrics – provides a breakdown of active cases by:
Demographics Case Age Age of the Child
End of Period Placements – provides a breakdown of active cases by:
Changes in Placement Child’s Safety in Placement Placement Type
Additional Statistical Reports
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Data Quality
Reports will only be as accurate as the data being entered. Common county issues include:
“Dependency Petition Filed” entry is missing. For older cases, the adjudication disposition was not
back-filled on the case. Child’s placement is not specified in the order
and/or not entered correctly in the system. Demographic information, such as child’s age, is
missing. Some counties continue to use generic court orders.
AOPC has been working to correct many migrated data issues.
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Data Quality
Who do I call if something appears wrong? OCFC – Analysts CPCMS Helpdesk
1-877-CCP-AOPC [email protected]