PRESENTATION
PURPOSEUnderstand business uses of presentation software and methods of distribution.
WHAT IS PRESENTATION SOFTWARE?
Presentation software is a program used to create slide shows or multimedia presentations.
Multimedia means presenting data in more than one medium, such as combining text, graphics, animation, video and sound.
Slide 2
CHARACTERISTICS OF APPROPRIATE CONTENT
Educational • To train, present information, emphasize key
points, or explain procedures
Persuasive• To advertize or provoke action
Narrative • To broadcast messages, tell a story, or
entertain
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EXAMPLES?
As a class, brainstorm other examples of when presentation
software is an appropriate method of information distribution and
communication
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Content is trivial or without a clear purpose
Content loses its meaning when translated
Content should be preserved in its original form
CHARACTERISTICS OF INAPPROPRIATE CONTENT
EXAMPLES?
As a class, brainstorm other examples of when presentation
software is an inappropriate method of information distribution
and communication
Slide 6
Once the decision has been made to use presentation
software, the next step is to determine the best method of
delivery
Decisions
Decisions
Decisions
PROCEDURE FOR DEVELOPING A
MULTIMEDIA PRESENTATION
Apply procedures to develop multimedia presentations used in business.
6.02 Apply procedures to develop multimedia presentations used in business. Slide 9
PROCEDURE FOR DEVELOPING A MULTIMEDIA PRESENTATION
These first two steps were have been covered. They are a part of the procedure for creating a multimedia presentation and must be included, but will not be described again in detail in this presentation.
Step 1 – Determine the purpose of the presentation
Step 2 – Identify the target audience
6.02 Apply procedures to develop multimedia presentations used in business. Slide 10
STEP 3 - STORYBOARD THE CONTENT
A storyboard is a collection of frames on a piece of paper
Used to determine the number of slides needed
Used to organize the content of the presentation
6.02 Apply procedures to develop multimedia presentations used in business. Slide 11
STEP 4 – SELECT A DESIGN Appropriate for the purpose of the
presentation Templates may be used
For example, use a beach template if preparing a presentation to be delivered at a youth retreat at Atlantic Beach
6.02 Apply procedures to develop multimedia presentations used in business. Slide 12
STEP 5 – EDIT THE MASTER SLIDE Make any global changes to the template
in this step. Anything applied to the master slide will be applied to all slides in the presentation
Items to consider editing:Format the footerEdit background colorsEdit font sizes and stylesEdit bulletsAdd logos or graphics that will appear on every
slideAdjust line spacing
6.02 Apply procedures to develop multimedia presentations used in business. Slide 13
STEP 6 – ENTER THE CONTENT Rule of sevens
Appropriate language and grammar
Correct any spelling errors
6.02 Apply procedures to develop multimedia presentations used in business. Slide 14
STEP 7 – ADD AND FORMAT GRAPHICS, AUDIO, AND VIDEO (OPTIONAL)
GraphicsUsed to enhance, not distract
Place image close enough to the text it illustrates Don’t make image too big or too small
Consistent use of graphic types Don’t mix cartoons with photographic images
File size of image should not slow presentation Audio and Video
How will the file play?Will the file be embedded or linked?Determine the volume level
STEP 8 – ADD ANIMATIONS AND TRANSITIONS (OPTIONAL) Animation adds visual interest and
emphasizes key partsCan be applied manually and/or an
animation scheme can be used Transitions control the flow of
information
6.02 Apply procedures to develop multimedia presentations used in business. Slide 15
6.02 Apply procedures to develop multimedia presentations used in business. Slide 16
STEP 9 – PRACTICE! Practice the timing Practice speech patterns (tone, speed,
transition phrases)
STEP 10: REVISE AS NEEDED Repeat Steps 4-9 as needed to fine-tune
the presentation
6.02 Apply procedures to develop multimedia presentations used in business. Slide 17
6.02 Apply procedures to develop multimedia presentations used in business. Slide 18
TRANSITIONS Transitions determine how the
presentation will progress from one slide to the next.
Random transitions can be set globally to the entire presentation or individually.
The speed of the each transition should be consistent and enhance the message.
DETERMINE HOW THE VIDEO OR AUDIO WILL PLAY Looped (continuous play)
On mouse click
Automatically
6.02 Apply procedures to develop multimedia presentations used in business. Slide 19
LINKED A linked object means that the
container (presentation file) merely saves the actual filename, as opposed to the whole file.
If linked, make sure the presentation, including all supporting files are packaged before saving to another computer
6.02 Apply procedures to develop multimedia presentations used in business. Slide 20
EMBEDDED An embedded object is actually
stored in the container (presentation file) rather than pointing to a linked document or file somewhere else.
6.02 Apply procedures to develop multimedia presentations used in business. Slide 21
ANIMATION Make text and pictures fly in, bounce,
and zoom out using animation. Animate text by word, letter, or line and
add dimming and sound effects.
Use entrance and exit effects to fade pictures in and out with items in a bulleted list.
Use dimming to keep the reader focused on the content
Use emphasis to stress key points
6.02 Apply procedures to develop multimedia presentations used in business. Slide 22
6.02 Apply procedures to develop multimedia presentations used in business. Slide 23
ANIMATION SCHEMES A preset animation scheme
ties together several types of animation effects that complement each other.
A scheme is a polished sequence of effects that can be applied to several slides or the whole show.