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TxETDA Survey of Texas Colleges &
UniversitiesFeb. 26, 2015
Colleen Lyon
Shelley Barba
Billie Peterson-Lugo
Laura Hammons
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Thanks to all the responding institutions! Abilene Christian University
Angelo State University
Baylor University
Dallas Baptist University
Hardin-Simmons University
Houston Baptist University
Lamar University
Prairie View A&M
Rice University
St. Mary’s University
Sam Houston State University
Southwestern Adventist University
Stephen F. Austin State University
Sul Ross State University
Tarleton State University
Texas Christian University
Texas State University
Texas Tech University
Texas Women’s University
Texas A&M University
Texas A&M Commerce
Texas A&M Corpus Christi
Texas A&M International
Texas A&M Kingsville
Trinity University
University of Dallas
University of Houston
University of Houston Clear Lake
University of the Incarnate Word
University of North Texas
University of Texas at Arlington
University of Texas at Austin
University of Texas at Brownsville
University of Texas at Dallas
University of Texas at El Paso
University of Texas Pan American
University of Texas at San Antonio
University of Texas at Tyler
West Texas A&M
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Schools represented
All Texas schools producing theses and dissertations – 49 identified
Survey invitation was sent in November to contacts in graduate school and in library for each institution
Responses: 47 responses from 39 institutions (80% response rate!)
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Who reviews T&Ds?
Is the process of reviewing completed theses and dissertations at your institution centralized or decentralized?
76%
17%
7%
Q3: 2014 data
Centralized Decentralized Other
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Who reviews T&Ds?
What office at your institution is or will be primarily responsible for ETD administration?
47%
11%
34%
5% 3%
Q5: 2014 data
Graduate school
Library
Shared
Unknown
Other
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Numbers per academic year (2014)
About how many theses and/or dissertations does your institution process each academic year?
Range: 1 to 1800 per year
less than 50 51-150 151-450 450+0
2
4
6
8
10
12
14
16
18
20
Q2: 2014 data
Number of T&Ds
Num
ber
of
inst
iruti
ons
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Numbers per academic year (2009)
About how many theses and/or dissertations does your institution process each academic year?
Range: 1 to 1810 per year
less than 50 51-150 151-450 450+0
2
4
6
8
10
12
14
16
18
20
Q2: 2009 data
Number of T&Ds
Num
ber
of
inst
ituti
ons
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Electronic submissions (2014)
Does your institution accept electronic submissions of theses and dissertations?
76%
15%
9%
Q4: 2014 data
Yes In the next 1-2 yearsNo
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Electronic submissions (2009)
Does your institution accept electronic submissions of theses and dissertations? 40%
40%
20%
Q4: 2009 data
Yes In the next 1-2 years No
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ETD system (2014)
If you have ETDs, what ETD system do students currently use to submit their documents?
50%
37%
13%
Q9: 2014 data
ProQuest Vireo None
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ETD system (2009)
If you have ETDs, what ETD system do students currently use to submit their documents?
50%
19%
31%
Q9: 2009 data
ProQuest Vireo None
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Planned system
If you are planning to use an ETD system or are transitioning to a new system, what system did you or will you select?
18%
46%
36%
Q10: 2014 data
ProQuest VireoNot yet determined
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Permanent repository for ETDs
What system is or will be used as the permanent repository for ETDs?
5%
40%
29%
13%
13%
Q11: 2014 data
Digital Commons DspaceProQuest Unknown at this timeOther
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Types of ETD instruction
What types of instruction regarding ETDs are or will be offered to students?
Cita
tion
Man
agem
ent
Copy
right
(inc
l fair u
se)
Data
man
agem
ent
Form
attin
g
Publ
icat
ion
& aut
hor r
ight
s
Rese
arch
iden
tifier
s
Other
Unkno
wn
at th
is tim
e0
5
10
15
20
25
30
Q6: 2014 data
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Delivery of ETD instruction (2014)
How is ETD-related instruction delivered (or plan to be) to students?
Downl
oada
ble
tem
plat
es
Indi
vidu
al m
eetin
gs
Onlin
e tu
toria
ls
Supp
ort d
esk
Wor
ksho
ps
Writ
ten
guid
elin
es
Unkno
wn
at th
is tim
e
Other
0
5
10
15
20
25
30
Q7: 2014 data
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Delivery of ETD instruction (2009)
How is ETD-related instruction delivered (or plan to be) to students? 14%
23%
10%7%
17%
26%
3%
Q7: 2009 data
Downloadable templatesIndividual meetingsOnline tutorialsSupport deskWorkshopsWritten guidelinesOther
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Who provides instruction? (2014)
What office at your institution is or will be responsible for providing ETD-related instruction to students?
Graduate school
Library Technology support
Writing center
Unknown at this time
Other0
5
10
15
20
25
30
35
Q8: 2014 data
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Who provides instruction? (2009)
What office at your institution is or will be responsible for providing ETD-related instruction to students?
70%
17%
10%
4%
Q8: 2009 data
Graduate school
Library
Technical support
Academic affairs
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Technical support (2014)
If you have ETDs, who provides technical support to students who are having difficulty converting their files or submitting electronically?
55%22%
16%
7%
Q12: 2014 data
Graduate school LibraryTechnology support Other
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Technical support (2009)
If you have ETDs, who provides technical support to students who are having difficulty converting their files or submitting electronically?
47%
29%
24%
Q12: 2009 data
Graduate school Library Technology support
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Continuing challenges (2014)
Does you institution face any continuing challenges with regard to ETDs?
Com
mun
icat
ion
Copy
right
(inc
l fair u
se)
Emba
rgoe
s
Inte
llect
ual p
rope
rty
Non-tr
aditi
onal fo
rmat
s
Plag
iaris
m
Prov
idin
g ET
D-relate
d in
stru
ction
Prov
idin
g te
chni
cal s
uppo
rt
Publ
isher
s' pu
blicat
ion
rest
rictio
ns
Other
0
2
4
6
8
10
12
14
16
Q15: 2014 data
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Continuing challenges (2009)
Does your institution face any continuing challenges with regard to ETDs?
Copy
right
Open
acce
ss
Prov
idin
g te
chni
cal s
uppo
rt
Com
mun
icat
ion
Publ
isher
s' pu
blicat
ion
rest
rictio
ns
Other
0
5
10
15
20
25
Q15: 2009 data
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Resources from TxETDA
What resources can the Texas ETD Association share?
Annu
al c
onfe
renc
e
Blog
s, w
ikis,
web
sites
Wor
ksho
ps
Shar
e be
st p
ract
ices
Shar
e pr
oced
ures
and
policies
0
5
10
15
20
25
30
Q18: 2014 data
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Advice for developing an ETD program
Training for staff overseeing process
Plan, plan, plan!
Have written policies that are easily accessible
Review ETD Lifecycle Management documents
Don’t reinvent the wheel
Communication with administration, departments, and students
“Paperless is the way to go”
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Plans for improving program
Retrospective scanning
Implementing Vireo
Better documentation
Provide better information/instruction about copyright
Getting more departments involved
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What contributions has TxETDA made?
Unknown
Conference/networking
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Conference program topics
Non-traditional ETDs (2)
How smaller schools are using outreach for students and faculty
Differences between ProQuest and Vireo/local control
Copyright/intellectual property (4)
Embargoes
Best practices (of all types)
Improving graduate school/library communication
Cataloging practices
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Thanks! And Questions?
This presentation will be available at http://txetda.wordpress.com/sub-committees/txetda-survey
For questions or more information:
Colleen Lyon
Scholarly Communications Librarian
c.Lyon at austin dot utexas dot edu