Track & FieldTrack & FieldMeet Manager NotesMeet Manager Notes
Why Use T & F Meet Manager?Why Use T & F Meet Manager?
The ability to run any Track & Field The ability to run any Track & Field Meet from school to International Meet from school to International levelslevels
Transfer information between Meets Transfer information between Meets with ease with ease
Produce reports in various formats- Produce reports in various formats- entries, start lists, programs, resultsentries, start lists, programs, results
Setting up the MeetSetting up the MeetOnce the Program has been loaded this is a fairly Once the Program has been loaded this is a fairly
easy procedureeasy procedure
Meet Set UpMeet Set Up
Meet Set UpMeet Set Up
PreferencesPreferences
PreferencesPreferences
Preferences - SeedingPreferences - Seeding
In this sample the yellow just indicates that the meet is set up for 9 and 10 lanes
Preferences - ReportsPreferences - Reports
Preferences - ReportsPreferences - Reports
Preferences Preferences ReportsReports
Punctuation… Footer if you have a sponsor… Printer options and # of copies
Preferences – Entry ScoringPreferences – Entry Scoring
Add the number you wish to score points..if you want to limit thisCheck out the other options but it is unlikely you will want to change these for athletics
RegionsRegions
Divisions set up in same way Divisions set up in same way as Regionsas Regions
LanguageLanguageTranslation of KeywordsTranslation of Keywords
Change from US spelling to Australian or change to whatever you wish – e.g. Men could be changed to BoysAlso the number of characters you wish to allowSimilarly you can do this for Phrases and Event Names
Enter EventsEnter Events
Select Add to enter events
Enter EventsEnter Events
Select Add
Enter EventsEnter Events
Make your selections
Multi Age GroupsMulti Age Groups
To combine To combine ages but ages but receive results receive results per age section per age section select Multi Age select Multi Age then set up as then set up as shownshown
Individual Entries – Method 1Individual Entries – Method 1
Firstly Add Teams – Houses, Schools Firstly Add Teams – Houses, Schools etc. etc.
Secondly – Add Individuals – this could be Secondly – Add Individuals – this could be hundreds or thousands. Do this for 6 studentshundreds or thousands. Do this for 6 students
Individual Entries – Method 1Individual Entries – Method 1
You will be able to select Team from drop down menu and enter times if you need to do so for seeding in Entry Mark
Method 2Method 2Hopefully this will make you feel Hopefully this will make you feel
more likemore likethis than thisthis than this
Importing NamesImporting Names
1. Set up a spreadsheet in Excel
2. Change the date of birth format to US from Aus
3. Copy file to Word
4. Change from table to text
5. Save as Text File
6. It is now ready to import into MM through comma delimited entries
Set up SpreadsheetSet up Spreadsheet
Note : These are not the correct school codes – used an old file for example
Highlight the date of Birth Highlight the date of Birth Column (not the header)Column (not the header)
Change the DOB FormatChange the DOB Format
US FormatUS Format
Copy Columns A-I to MS WordCopy Columns A-I to MS WordDo not copy headersDo not copy headers
Open Word & Paste in WordOpen Word & Paste in Word
Select TableSelect Table
Then select convert to text
Change from Table to TextChange from Table to Text
Select other and add a semi-colon then OK
The result should look like this
Save as a Text FileSave as a Text File
Save as a Text FileSave as a Text File
When this box comes up just select OK
Open Track & Field Meet Manager Program
Import Athletes to T & F MMImport Athletes to T & F MM
Find the Import FileFind the Import File
Hopefully you will get the message Hopefully you will get the message on the right!!!!!on the right!!!!!
Click Yes to both boxes as they come up one after the other
Go to the Athletes menu and you should see your Athletes have been imported. Note the change of DOB to AUS format
Entering Athletes in EventsEntering Athletes in Events
Enter time/distance without stops
e.g. 1754 not 17.54. It will automatically covert it.
Competitors Competitors Numbers - Numbers -
Choose how Choose how you would you would
like thislike thiseg. Team eg. Team order start order start
numbernumber
Competitors NumbersCompetitors Numbers
OR Alphabetically by Athlete with higher starting number
Competitors NumbersCompetitors Numbers
Select OK and you will receive a message similar to this depending on your choice
RelaysRelays
Make sure you have a relay event in EventsMake sure you have a relay event in Events
Select Select RelaysRelays
Highlight Highlight Relay to Relay to add add namesnames
Select Select School School double double click- OKclick- OK
Drag appropriate names across to enter them into the event
(or double click)
You can change order by dragging or remove from event by double click
SeedingSeedingTrack Event Track Event
Go to Athletes menu and selectGo to Athletes menu and select
Enter 18 eligible students inEnter 18 eligible students inan eventan event
..to help with this use the age filter just enter any ..to help with this use the age filter just enter any times (remember don’t use full stops)times (remember don’t use full stops)
Seeding
Select the Seeding Menu then select the event in which you entered students and start
Seeding (top left)
Seeding- Track EventSeeding- Track Event
Seeding- Track EventSeeding- Track Event
Seeding - Field EventSeeding - Field Event
Rather than making another 18 Rather than making another 18 entries here is a way of entries here is a way of
copying/moving entries from one copying/moving entries from one event to anotherevent to another
Copying from one Event to another Copying from one Event to another Select the 2Select the 2ndnd option in this case so the option in this case so the
source event retains the namessource event retains the names
Copying from for in this example Event Copying from for in this example Event 29 (200m) to 41 (Shot Put)29 (200m) to 41 (Shot Put)
Copying from Event 29 to 41Copying from Event 29 to 41Tick the boxes to ensure students Tick the boxes to ensure students
will be copied acrosswill be copied across
Copying from Event 29 to 41Copying from Event 29 to 41Once boxes are ticked click save Once boxes are ticked click save
& the entrants are copied & the entrants are copied to 41 but remain in 29to 41 but remain in 29
When seeding Field When seeding Field Select NO to break Select NO to break
points points &&
Make sure number of Make sure number of athletes per flight is athletes per flight is greater than your greater than your entries – if not you entries – if not you need to go back to need to go back to events double click events double click the event and edit the event and edit
the number allowed the number allowed as belowas below
Seeded Field Event – alphabetical- this choice can be Seeded Field Event – alphabetical- this choice can be made when setting up the event- this is easier for made when setting up the event- this is easier for
recorders when compiling the resultrecorders when compiling the result
Scratching AthletesScratching AthletesGo back to any event you have set up – you may decide you only want a timed final so Go back to any event you have set up – you may decide you only want a timed final so
you are going to remove 9 students Select the event then the Scratch Pad from the menu you are going to remove 9 students Select the event then the Scratch Pad from the menu click on time to sort Fast to Slow- remove 7 students leaving 2 alternatesclick on time to sort Fast to Slow- remove 7 students leaving 2 alternates
You must then re-seed the eventYou must then re-seed the event
Setting Up SessionsSetting Up SessionsGo to Events – then select Sessions
Setting Up SessionsSetting Up SessionsPlacing events in Sessions – possibly you may Placing events in Sessions – possibly you may only want one session or you may want to put only want one session or you may want to put
Track in session 1 and Field in session 2 or other Track in session 1 and Field in session 2 or other options as suggested in next slideoptions as suggested in next slide
Select a session then double click events to add them to a session
Setting Up SessionsSetting Up SessionsYou can set up a number of sessions You can set up a number of sessions
Generally this a heats/ finals breakdown on Generally this a heats/ finals breakdown on a single day a single day
but each morning and afternoon would be a but each morning and afternoon would be a a new session over a 2 day carnivala new session over a 2 day carnival
This keeps the data of a reasonable size to This keeps the data of a reasonable size to handle without slowing the system right handle without slowing the system right
down.down.
RecordsRecordsTo set these up go to Events – select Records- choose the folder to edit the tag then select the record and complete the detail
You can then print the records and also export them to another file
Backing UpBacking Up
This is used for safety and as a This is used for safety and as a means of sending data to others means of sending data to others
From file select BACK UP not saveFrom file select BACK UP not save
Choose where you want to save itChoose where you want to save it
A ZIP FILE is then saved which can be A ZIP FILE is then saved which can be imported to TF MMimported to TF MM
To import it you select RESTORE and To import it you select RESTORE and select the option you wantselect the option you want
Purge InformationPurge InformationOccasionally you wish to remove some data- particularly useful when setting up a new year from the previous year, say CIS Primary 2013 to CIS Primary 2014 Firstly to prevent losing data from the 2013 in case you wish to refer to it at some later date Select File and save the 2013 as CIS Primary 2014 . Then select purge and Remove data selectively ……
Purge InformationPurge Information
Make the choices as shown and you will be left with the events and records already in place for your new event
RestoreRestoreFrom File select RestoreFrom File select Restore
This is to obtain data from a zip file that your next level may send to you for your entries – e.g. CSSA may send you this at your school so you can enter your studentsTo avoid overwriting anything choose option 4 unless you are certain you are happy to copy over a file
ExportExportThis may be used to send your entries to your AssociationOnce the export file is created you can email it to whoever
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AdvancersAdvancersThis is used to forward selected Athletes from one This is used to forward selected Athletes from one meet to the next levelmeet to the next level
ReportsReportsYou can produce various information for checking and You can produce various information for checking and running your meetrunning your meet
Administrative – gives you a summary of entriesAdministrative – gives you a summary of entries
Events – Event listEvents – Event list
Teams – Team listTeams – Team list
Athlete RosterAthlete Roster
Entries list Entries list
Meet Program – after you have entered and seeded Meet Program – after you have entered and seeded eventsevents
You can even print out finish line sheets (probably You can even print out finish line sheets (probably best in UK format) and Field events sheets – best in UK format) and Field events sheets – Horizontal and vertical jumpsHorizontal and vertical jumps
Reports- SavingReports- SavingOnce the report shows choose the way you want to save or print it To save Once the report shows choose the way you want to save or print it To save – for example in Word-select the little envelope paper icon beside the – for example in Word-select the little envelope paper icon beside the printer in top left corner printer in top left corner
Then scroll to format you Then scroll to format you want and save in folder of want and save in folder of your choice down to your choice down to select Word select Word
Print ReportPrint ReportSelect printer on left – make choices and OKSelect printer on left – make choices and OK
Maintain the programMaintain the programCheck for updates- choose install updates Check for updates- choose install updates which will download and install but often which will download and install but often you get an error using this method so……..you get an error using this method so……..Alternately go to the Hy-Tek site – Alternately go to the Hy-Tek site – http://www.hy-tekltd.com/downloads.htmlSelect the update and download to your Select the update and download to your desktopdesktopFrom File select install update – you will From File select install update – you will receive the following message – choose No receive the following message – choose No and install from the file on your desktopand install from the file on your desktop
Install update from DesktopInstall update from Desktop
T & F MM VersionsT & F MM VersionsT & F MM Version 4.0 released in 2013T & F MM Version 4.0 released in 2013
Pro Option allows for Live Results but is Pro Option allows for Live Results but is more expensivemore expensive
Last update 4.0Bn as at 4 August 2014Last update 4.0Bn as at 4 August 2014
Contacts for programContacts for program
SDS Ron Jordan & Helen WoodSDS Ron Jordan & Helen Wood
Ron – 0408677422Ron – 0408677422
Helen - 0418430762Helen - 0418430762