Download - Tips From The Road
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Tips From The RoadMelissa Zolla, Senior Leadership Consultant
Liz D’Orsa, Fraternity Development Coordinator & Past Leadership Consultant
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Goal of Session
● Prepare you for upcoming visits
● Maximize your time with your Consultant
● Improve the overall experience of having a Leadership Consultant
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Before Your Visit
● Receive an email from the LC Coordinator ● Be in contact with your Consultant
● Create her schedule
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Resources!
● Theta Phi Alpha websiteo Leadership Consultant tab on
yellow toolbar
o Brief profiles of each consultant
o LC Preparation Guides
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Resources!
● LC Planning guide
o Gives you step-by-step instructions on what to expect for your visit
o We will cover the majority of the information in here
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You just picked up your LC...
● Welcome us! We are really excited for the visit!
● Provide us with our schedule, information on where we are staying, and other documents we need.o A chapter roster, chapter bylaws, Standards
Board and Academic Excellence programs, and a campus map.
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Scheduling
● Free time is appreciated!○ It’s okay to leave us by ourselves
● Travel days, if possible, no meetings or presentations
● Be mindful of everything that is on the schedule○ Look at it and say “Would I be tired at the end of the day?”
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Scheduling
● We’ve made these same mistakes when we were in the chapter
● Do not be offended if we ask to change around the schedule
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Activities ● What makes your town/school unique?
● Sporting events are a good time
● Sisterhood events where we get to interact with others who we haven’t met yeto Think recruitment bumping
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Activities
● Try not to overload us with activities every night o Benefits us as well as the chapter
● Movie nights are always good
● Please don’t be insulted if we don’t attend every activity on the schedule.
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Meals● Hard on the road to get a good meal
● Do NOT have to eat out for every meal
● We all have inside jokes but try to refrain because we will have no idea what’s going on
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Meals
● Include us in your conversations
● This is the time we get to spend w/ the majority of the chapter in a laid back setting
● Try and have different sisters at each meal so we can get to know the entire chapter
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Lodging
● Your chapter does not need to spend money on a hotel but please make sure we have a private room.
● Please provide:○ Towels, clean pillows, sheets, and blankets.○ Clean desk○ Laundry facilities and detergent ○ Bottled water and snacks
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Meetings● 10-15 minute breaks between meetings is very
appreciated
● When meeting with anyone that has a program it should be sent to us before we get there○ Standards Board, New Member Education, Academic
Excellence● Some meetings might run long, others might be
short; prepare to be flexible○ Generally 1 hour for executive board and ½ hour for
chairpersons
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Meetings
● Do NOT have to meet with every chairperson unless we discuss it beforehand○ Reason why the visits are more focused
● Space should be private, not a lounge or coffee shop
● Try not to do meetings over meals; unable to take notes and eat!
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Meetings
● Come prepared to meetings
● Notebook/pen/binder/laptop
● Don’t care if you actually use it, show us you’re making the effort.
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Let’s see what you’ve learned...
● Work with two or three people around you to create a schedule for your Leadership Consultant
● One day’s worth of meetings and activitieso Meetings with the Treasurer,
Fundraising chair, Sisterhood chair and Vice President
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Example...Day 2, Wednesday September 5, 20139:00 AM: Breakfast with sisters in Dining Hall, escorted by Erin C. (555) 555-0000.
There are snacks and juice in your room if you want to skip breakfast. Please let Erin know.
10:30-11:30 AM: Meeting with Tracey Treasurer in Meeting Room on Campus UC23412:00 PM: Lunch with sisters at Sub Shop and quick campus tour. Escorted by Mindy R
555-555-00001:00-1:30 PM: Meeting with Felica Fundraising in Meeting Room 555-555-00001:45-2:45 PM: Meeting with Vicky Vice President 555)555-00003:00-3:30: Meeting with Sandy Sisterhood in Meeting Room 555-555-00003:30-5:30 Personal time to drop off belongings in room and change. Escorted by
Sandy. 555-555-00006:30-7:30 PM: Dinner with sisters, home cooked meal at Taylor G.”s. Linda P. will escort
you home after. 555-555-00008:00 PM-Rest of the Night: Movie night with sisters at Taylor G.’s apartment
(optional) Linda P. will escort you home after.
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Presentations
● Specialized workshops to fit your chapter’s needs
● We put time and effort to come with the best one for your chapter, give us the courtesy of being involved
● We will call you 2 weeks before to discuss the area you might need most help with
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Presentations
● Be honest with us!
● Not trying to get you in trouble, trying to help you out as much as possible
● If things have changed since the request was made, let us know
● What will benefit your chapter the most
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Wrap up
Fall visit information were in chapter registration packets that President’s received
Types of visits available:
- Recruitment- Standards Board- Sisterhood- Philanthropy- New Member Education- Alumnae Relations- Chapter Operations- Academic Excellence
- Communication- Responsibility/Accountability- Risk Management- Financial - Ritual