TIME MANAGEMENT
TheMullingsGroup.com
“Procrastination is the thief of time”- Unknown
Strategic Life Plan Overview2
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Strategic Life Plan Overview
Gather
Assessment
Ingredients
Plan Goals
Build Goals Lifestyle Changes
3
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
4
First Things First
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
First create your Strategic Life Plan
so that you will know what it is you
should be doing & have a set of
parameters for accepting & rejecting
new tasks.
5
Goals
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Your Strategic Life Plan is made up
of goals.
We spend our life accomplishing one
goal after another.
A goal is a measurable objective
with a deadline.
6
Goals should be S.M.A.R.T
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Specific
Measurable
Achievable
Realistic
Time-bound
7
Goal Categories
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
1. Family
2. Personal
3. Financial
4. Business (Career)
5. Community
8
Goal Outline
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
1. Write an Overview & the due date
2. List Objectives that the goal will accomplish
3. List Tasks needed to accomplish the
objectives
4. List Skills needed to complete the tasks
5. List the Resources that you need
6. Do a Gap Analysis*
9
Gap Analysis
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Gap Analysis - this is a list of
skills & or resources that you lack
that are necessary to complete
your tasks.
10
Task Types
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
1. Creator – tasks that involve creativity &
focus
2. Manager – mundane tasks (delegable)
3. Planner – tasks that involve planning
something
4. Personal – tasks you do for yourself
5. Servant – tasks you do for other people
11
Goal Example
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Overview: I want to lose 10 lbs. by
the end of the year
Objectives:
I want to be healthy
To feel good about myself
12
Goal Example Continued
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Tasks:
Consult my physician
Join the local gym/ get a trainer
Get a workout buddy to help me be
consistent
Rearrange my schedule to make time to
workout
13
Goal Example Continued
Skills:
Ability to exercise
Ability to cook healthy meals
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
14
Goal Example Continued
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Resources:
Time to go to the gym
Money to pay for the gym
Information on eating right and
exercising properly
15
Goal Example Continued
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Gap Analysis:
I don’t have time to work
Notice how a task is created to satisfy the Gap
Analysis.
Transfer the tasks to your personal
calendar.
16
Time Budget
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Just as your budget spends your money, your
calendar spends your time.
Just as unbudgeted money often gets squandered,
so does unscheduled time.
“Where did all the money go…?”
“Where did all the time go…?”
17
Budget Model
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
You can on only do 3 things with
money & time…
1. Give
2. Save
3. Spend
18
Give Money
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Tithe
Offerings
Charity
19
Give Time
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
God
Family - quality time
Community
20
Give Time Examples
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Devotions alone & with the family
Cooking with the family
Eating meals with the family
Playing games with the family
Serving in church/ community
Helping someone out
21
Save Money
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
$1000 emergency fund
3-6 months of living expenses
College
Later years (retirement)
Sinking fund*
22
Sinking Fund
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Sinking fund – money set aside for
infrequent purchases e.g. car,
furniture, electronic device, etc.
Stay out of debt by paying cash
for your purchases.
23
Save Time
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Delegate much of your Manager & Planner
tasks
Rest
Exercise
Get proper rest & exercise to prolong
your life.
24
Spend Money
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Household
Transportation
Personal
Education
Blow – money you spend on “whatever”
Debt
25
Spend Time
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Household chores
Travel time – to and from work, school,
etc.
Personal – doing things for yourself
Learning
Dreaming*
Business (Career)
26
Dreaming
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Dreaming - taking the time to let
your mind explore.
Keep a journal handy to
document your great ideas.
27
Balance & Priority
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Use Time Budget to achieve
balance.
Use Importance & Urgency to
gauge priority.
28
Balance & Priority
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
High Importance & High Urgency =
Top Priority
High Importance & Low Urgency =
High Priority
29
Balance & Priority
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Low Importance & High Urgency =
Medium Priority
Low Importance & Low Urgency =
Low Priority
30
Daily Planning…
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Use one system & stick to it.
Don’t “Spend” all your time,
remember to “Give” & “Save”
some as well.
31
Daily Planning…
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Break tasks into 15 minute, 30
minute & 60 minute segments.
Do at least 1 of each of the
“Give” & “Save” tasks daily.
32
Daily Planning…
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Do no more than 4-6 “Spend”
tasks per day (including
meetings).
Pick the 4-6 most important
“Spend” tasks to be done.
33
Daily Planning…
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Do no more than 3 Creator tasks
per day.
Use a Master Task List. Assign a
type & duration to each task & keep
tasks categorized & prioritized.
34
Daily Planning…
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Whenever you get a new task,
instead of doing it right away, add
it to your Master Task List.
Learn to say “NO” – with a
Assignments
Write one new goal using the goal outline
Add the tasks to your personal calendar
35
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
36
Invite Us to Teach for You
© 2012 Keno R. Mullings. http://TheMullingsGroup.com
Call us at 617-299-6871 or email us at [email protected] to have us come teach a workshop for you.
37
Contact Info
Connect: http://www.linkedin.com/in/kmullings Follow: http://twitter.com/KenoMullings Consult: http://TheMullingsGroup.com Learn: http://TheMullingsUniversity.org Discover: http://StrategicLifePlanSystem.com Call: (617) 299-6871
© 2012 Keno R. Mullings. http://TheMullingsGroup.com