Download - THE PROJECT CYCLE and PROCUREMENT
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THE PROJECT CYCLE
and
PROCUREMENT
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THE BANK’S LOAN PROCESSING CYCLE
Country Assistant Strategy
IMPLEMENTATION COMPLETION REPORT
PROJECT IDENTIFICATION
PROJECT SUPERVISION
LOAN APPROVAL SIGNING AND EFFECTIVENESS
PROJECT PREPARATION
PROJECT PRE-APPRAISAL/APPRAISAL
LOAN NEGOTIATIONS
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IDENTIFICATION PROCUREMENT ISSUES
Public sector procurement procedure/rules (Eligibility) - CPAR
Private construction, manufacturing industry and consultant participation
NGO, UN Agencies, Community Participation Acceptability of National Bidding Procedures Borrower Capacity
Institutional Setup Strengthening Needs
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PROJECT PREPARATION
World Bank’s Assistance for Preparation Procurement arrangements Selection of procurement methods Cost estimates and packaging Procurement planning Bidding Documents Workshops/Training Seminars
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PROJECT PREPARATION ISSUES (contd.)
Other donors – their procurement procedures Capacity Assessment of implementing agency(ies)
and measures for strengthening
(Operational Manual, Procurement Training,
International Procurement Consultants, Project
Launch Workshop)
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APPRAISAL
Procurement Review of preparedness, cost estimates,
procurement arrangements Implementation schedule
Institutional Capability to implement project Training, staff needs
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APPRAISAL
Results Project Appraisal Document (PAD) Draft Legal Documents
CovenantsAgreements (Loan/Guarantee)
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PROJECT APPRAISAL DOCUMENT (PAD)
At Appraisal agreement reached with Borrower Procurement arrangements Procurement plans Review procedures and thresholds Procurement reporting and monitoring
during implementation
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NEGOTIATIONS
Minutes of negotiations record relevant issues especially any understanding reached or changes in scope, thresholds for non-ICB and prior reviews, waivers, etc.
Finalize bidding and contract documents for first year
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NEGOTIATIONS
Ensure procurement Schedule 4 of Loan Agreement and Annex 6 of PAD reflect changes if any including thresholds
Issue GPN (Updated Annually)
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BOARD PRESENTATION
Board Presentation for Approval
Approved Project for Implementation
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IMPLEMENTATION
ROLES
AND
RESPONSIBILITIES
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PROCUREMENT RELATIONSHIPS
World Bank
SupplierWorks Contractor
Consultant
Borrower
•Prequalification/Expression of Interest
•Bidding/Selection Documents
•Contracts
Loan/CreditAgreement
Complaints
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THE BANK’S ROLE
Lend for specific projects Assist the Borrower Provide information on projects Sign Loan Agreement Review Compliance with Loan Agreement Supervise and monitor the process Verify withdrawal applications Address complaints
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BORROWER’S ROLE
Responsible for Procurement
Prepare procurement plan Prepare and issue bidding documents Invite bids Receive and evaluate bids/proposals Award contracts Implement
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BANK REVIEW PROCESS
PRIOR REVIEW Procurement plan, institutional capacity Advertising and procedures Pre-qualification documents and evaluation results Bidding documents Bid evaluation reports Contract Contract Amendments
Procurement Supervision to ensure compliance Post Review
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PROJECT EVALUATION
Implementation Completion Report Borrower/Bank responsibility Evaluations implementation performance of
parties including procurement
Audit Report by Independent Bank Department (OED)
Procurement Audit
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PROJECT CYCLE PROCUREMENT
IDENTIFCATION Address unique procurement issues PREPARATION Procurement plan capacity assessment APPRAISAL Finalization of procurement plan; action
plan based on capacity assessment and technical assistance; institutional
arrangements NEGOTIATIONS Agreement on Procurement arrangements
in loan agreement IMPLEMENATION Procurement of goods, works
and services as per loan agreement EVALUATION Address procurement results in
implementation
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RESPONSIBILITIES
BORROWER WORLD BANK
Identification (Joint)
Preparation (Borrower)
Appraisal (World Bank)
Negotiations (Joint)
Board Approval (World Bank)
Signing & Loan Effectiveness (Joint)
Implementation (Bor.) Supervision (WB)
Project Evaluation (Joint)