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The Centre for Education & Training presents
Using The Automated Reservation System (ARS)
for LINC/CLIC Strategic Program Planning
www.tcet.com/ars
LINC Administrators Conference
Toronto, March 7-9, 2007
Grace Scire, Lisa Deleon, Audrey BennettLisa
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Happy Fiscal New Year!!
Lisa
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Hold on one sec! I’m planning my program!
What Level?
Open a Clas
s?
Close a Class?
Lisa
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Stop, Time!
Lisa
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There’s got to be a better way!
Lisa
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Sources of Information
ResearchConsultation
Goa
ls
Deadlines!
ARS
Statistics
Community FocusProgram
GuidelinesLisa
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ARS “Real-Time” Reports
Assessment Centre Reports Training Provider ReportsDynamic Reports
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Training Provider Reports
Attendance Report Monthly Report Language Report Summary Report by Level
These are the standard statistical monthly, quarterly and yearly reports.
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Assessment Centre Reports
Immigrant Category Report Monthly Report Language Report
These are the standard statistical monthly, quarterly and yearly reports.
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Dynamic Report Wizard
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Follow the Wizard
1. Select the needed fields from the available fields.
2. Move field from left screen to right with the arrows.
3. Select “Next.”
4. Group
5. Sort
6. Filter
Cross your fingers
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Dynamic Report WizardTraining Providers Available Templates
Waitlist Active Clients in Classes Childminding Client History for TP Events Course Summary
Regional Administrator Available TemplatesAssessment Waitlist Active Clients in ClassesChildmindingClient History for AC EventsClient History for TP EventsCourse SummaryCLBA Recertification Information
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Dynamic Reports begin with Questions “Queries”
Initial DestinationState the question:
“What is the percentage of clients living in your area whose initial destination is outside of your community?”
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Building a “Query”
The pieces of information (fields) needed to answer the question are:
1) Reference Number
2) Date of Assessment
3) Initial Destination
4) Assessment Type
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Group and Sort Information
This enables you to organize your report. It allows you to place items that have similar
characteristics together.
To further answer your question:
1) Group - Initial Destination
2) Sort – Assessment Type
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Filter the Data Fields
A “filter” sifts through the data and extracts information that matches the specific filter.
Critical Filter: Date Range
To not identify a date range will yield the data from the beginning of time.
Date range options.
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Summary“What is the percentage of clients living in your area whose initial
destination is outside of your community?”
Report SummaryTitle Initial Destination
Selected Fields 1.Initial Destination
2.Assessment Site
3.Assessment Date
3.Assessment Type
4.Reference Number
5.Assessment LINC level
Grouping Levels 1. Initial Destination
Sorting Levels 1. Assessment Type
Filtering Rows 1. Assessment Date BETWEEN 02-Jan-02AND13-Oct-032. Initial Destination < > Ottawa
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Report SummaryInit. Destination
38.61 % Toronto 23.78 % Dorval 16.4 % Vancouver 10.53 % Montreal 5.87 % Other1.41 % Nepean 1.15 % Quebec Ville 0.94 % Winnipeg 0.68 % Calgary 0.63 % Kitchener
700650600550500450400350300250200150100500
Toronto
Dorval
Vancouver
Montreal
Other
Nepean
Quebec Ville
Winnipeg
Calgary
Kitchener
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Let’s build the reports together!!
www.tcet.com/ars