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OFFICE OF THE TEXTILE COMMISSIONER
MINISTRY OF TEXTILES, GOVERNMENT OF INDIA
NEW CGO BUILDING, 48- NEW MARINE LINES,
MUMBAI-20
REQUEST FOR PROPOSALS
FOR SELECTION OF CENTERS OF EXCELLENCE FOR NON-
WOVENS, COMPOSITES, INDUTECH AND SPORTS TECH UNDER MINI
MISSION -I OF THE TECHNOLOGY MISSION ON TECHNICAL TEXTILES
JANUARY 2011
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TABLE OF CONTENTS
RFP FOR FOR SELECTION OF CENTERS OF EXCELLENCE FOR NON-
WOVENS, COMPOSITES, INDUTECH AND SPORTS TECH UNDER MINI
MISSION -I OF THE TECHNOLOGY MISSION ON TECHNICAL TEXTILES
S.no. Topic Page
1)
Background : objectives of setting up of Centres of Excellence &details of
facilities to be created at Centers of Excellence
3
2) Role of Office of Textile Commissioner, Ministry of Textiles 4
3)Operational Schedule & Fund Support for setting up of Centers of
Excellence5
4) Basic Information to bidders & Important Dates 5
5) Modalities and mechanism of release of funds to COE 6
6) Property Rights 7
7) Tender Methodology 7
8) Technical Evaluation Criteria 8
9) Eligibility criteria for bidders who can apply 9
10) Bid Format 9
Format F1 : Proposal Submission Form 12
Format F2. Format for CV 13
Format F3 : Financial Bid 14Format F4 : Estimated cost of the state of the art machinery /
equipments
and other items for setting up of COE.
16
Format F5 : Generic Structure of the DPR 17
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1.0 Background (objectives of setting up of Centres of Excellence and the infra structure
requirements of such centres):
1.1 Technical Textiles Industry is diverse, broad based and encompasses 12 segments
depending on the characteristics, functional requirement and end use applications. The
Govt. has already designated four centers of Excellence in Agrotech, Geotech,Meditech and Protech. Now it has been decided to set up four additional Centers of
Excellence (COE) under Technology Mission on Technical Textiles (TMTT) to provide support to the manufacturers of the identified segments of the technical textileindustry. The four identified segments are as follows :
(i)Non-Wovens(ii) Sportech(iii)Indutech(iv) Composites
1.2 The basic objective of creation of Centre of Excellence is to provide infrastructure atone place for the convenience of the manufacturers of technical textiles.
1.3 The Centres of Excellence shall have suitable space which could be dedicated tosetting up of COE facilities like laboratory, display center, Resource center, etc other
infrastructure, manpower and administrative facilities to carry out their functions. The Govt.
will provide fund support for setting up the essential facilities in the COE. The institute has
to bear the recurring expenditure (except expenditure for appointment of consultants /scientists / technologists for initial period of 3 years) and therefore shall manage the COE on
commercially sustainable basis. The essential facilities to be created in the Centres
of Excellence are as follows:
1.3.1 Facilities for testing and evaluation of products of identified segments of technical textiles with national / international accreditation and collaboration with foreign
institutes / laboratories: a) The common testing facilities are to be set up as per
International Standards like American Society for Testing and Materials (ASTM),
British Standards (BS), German Institute for Standardization (DIN), International
Organization for Standardization
(ISO) & European Standards (EN) etc. for different products of segment for which
they shall be developed as COE.
b) The proposed testing facilities shall cater to the requirement of testing the final
product and also the fibre, yarn, fabrics and other elements that go into final product.c) Testing facilities to be created for all products of a particular segment and
especially for products for which testing facilities are not available in India.
d) The testing laboratories of Centres of Excellence shall get the nationalaccreditation by NABL and shall also get their testing labs accredited by
international institutes so that their test results are accepted in the international
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market.
1.3.2 Resource Centre with I.T. infrastructure:
a) The information resource centre of Centres of Excellence shall be equipped with
technical literature, reference material, books, specifications, directives and a sample
bank containing samples of various products and information about manufacturing, production standards, testing procedures etc. for the products of the segment
for which they shall be developed as COE.
b) An exclusive website for that particular segment of the technical textiles shall be
developed and maintained by all COEs. These sites shall provide link to each other
as well as other sites including international sites with information on technical
textiles.c) The video conferencing facilities will also be set up in COEs for
interaction / participation in workshops / seminars organized nationally and
internationally. The resource center should be separate and not clubbed withexisting library etc.
d) A quarterly e-bulletin should be issued containing details about activities of the
COE.
e) A display centre for sample products shall also set up.
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1.3.3 Facilities for indigenous development of prototypes:
a) Pilot plant facilities shall be set up for development of prototypes /
technology which shall be transferred to the industry after standardization and
optimization of the production process. COEs may also enlist the services of
reputed foreign consultants for providing technology support for development
of such products, if necessary.
b) Reverse engineering can also be adopted for developing of technical textileproducts indigenously.
1.3.4 Facilities for training of core personnel and regular training of personnel from
the technical textile industry:
a) COE shall impart training to textile technologists, academicians, scientists etc.
from TRAs, institutes and industry to develop a set of core professionals (trainers).
The Education and training programme shall also cover Shop floor training (i.e.
training on specific machines/technology).
b) Detailed training progarmme modules should be designed by the COE for trainingthe trainers and shop floor operators. The module should contain details like syllabus,
duration, level of course, notes for trainers etc.
c) Training kits, Audio-visual aids, etc for training shall also be made available for
training.
1.3.5 Knowledge sharing with stake holders:
a) Workshops create a platform for multidisciplinary collaboration and allowfor cross-pollination of ideas among participants from different disciplines. The
COEs shall conduct workshops with the personnel of allied industries for
awareness and promotion of respective technical textile products.
b) Need based Audio-visual films will be prepared on various aspects viz.
technicality of potential products / application areas / installation & manufacturing process of their respective segments Technical Textiles and it will be shown
among users, manufacturers, entrepreneurs, etc during workshops/seminars, etc.
1.3.6 Incubation Centre:
COEs will be developed as an incubation centre for the products of their segment andwill provide necessary facilities to the entrepreneurs for incubation of new
ideas/technologies.
1.3.7 Setting up of standards at par with global level:
Technical textiles are functional textiles. Therefore, stringent performance
parameters have been prescribed by the international agencies. In India the
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standards and specifications are not available for most of the technical textile
products. The COEs will provide support to the BIS in formulation of standards.
2.0 Role of Office of Textile Commissioner/MoT
2.1 Office of Textile Commissioner/MoT will ensure successful setting up of ceneters of
Excellence by playing a facilitatory, monitoring and regulatory role. In carrying out its task,
the guiding principles would be efficiency, achievement of targets, ensuring value formoney for public resources and accountability of institution engaged in the setting up of
Center of Excellence. Specific responsibilities and roles would comprise the following :
(i)Nominate the agency for carrying out the scope of work and the term of referenceoutlined above.
(ii)Sanction and disburse funds as per modultaties and mechanism for release offunds in a time-bound manner.
(iii)The Steering Committee for Growth and Development of Technical Textiles
(SCDGTT) constituted by the MOT under the Chairmanship of Textile
Commissioner will monitor, review and co-ordinate the activities of the different
Centres of Excellence (COE).(iv) The progress report of the COEs will be placed before the EmpoweredCommittee by the Textile Commissioner for review.
3.0 Operational Schedule & Fund support
The proposed Centers of Excellence have to be established in a period of two years
starting from the date of Sanction.
The Fund support for setting up of above facilities will be provided. The technical
textiles is new arena and for establishment and maintaining the testing andother facilities of international standards, services of experts with expertise for
the respective segment will be required. Therefore, a recurring expenditure up-to
Rs. 1 crore per annum for appointment of such consultants / scientists / technologists
for initial period of 3 years can be provided.
The overall Ceiling on the fund support that will be provided for each of the COE is
Rs. 24.5 crore (Ceiling of Rs. 20 crore for capital equipments for lab, pilot plant, prototype development, ancillary equipment, installation / commissioning,
accreditation etc., Rs. 2 crore for development of training facilities / manual etc andRs. 3 crore recurring expenditure for 3 years for appointment of consultants /
scientists / technologists etc.)
4.0 Basic Information to Bidders & Important Dates
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(i) Bidders may submit requests for clarification to this RFP by sending an email onour address [email protected] . Clarification requests must be received by 20th
Jan 2011.
(ii)The Pre-bid Conference will be held on 25thJan 2011 at the Conference Hall ofthe Office of the Textile Commissioner,New CGO Buiding ,48 New MarineLines ,Mumbai -400020 at 11:30 a.m. Bidders are required to notify by email the
names and titles of the 2 people attending on their behalf latest by 21stJan 2011.
(iii)The prospective Bidders may also make suggestions for modification(s) in
eligibility or evaluation parameters/ methodology for making the bid/ competitionmore fair and qualitatively better. Any such suggestion should be made through e-
mail latest by 21stJan 2011. The Ministry however reserves the right to accept or
reject any or all the suggestions made in this regards.
(iv)Minutes of the Pre-Proposal Conference listing questions and the relatedclarifications of the Solicitation Documents will be placed on the Office of the
Textile Commissioner Website: www.txcindia.gov.in.
(v)The Ministry may, whether at its own initiative, or in response to a clarificationrequested by an invited firm, modify the conditions of this bid by way of
an addendum that would be notified on the web-site, (which would be done at
least 7 days before the last date for submission of the bid). The government may,at its discretion, extend the deadline for submission of proposals or cancel
the requirement in part or in whole.
(vi)Offers are required to be submitted in sealed cover containing three further sealedcovers, to :
Textile Commissioner,
Office of the Textile Commissioner,
New CGO Buiding , 48New Marine Lines ,Mumbai -400020
(vii) Contact Person on behalf of Ministry of Textiles for this bid is-Smt.Shashi Singh,
Joint Textile Commissioner,
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Office of the Textile Commissioner,
New CGO Buiding , 48 New Marine Lines ,
Mumbai -400020
Email: [email protected]
(viii) Last date of submission of the bid is 3rdFeb 2011 before 3:00 pm . The Packet Aof the bids would be opened immediately thereafter.
(ix)Proposals must remain valid for a period of 90 days of the submission.(x)In case the Applicant proposes to apply as a group of entities (the Consortium),comingtogether to implement the Proposal under an existing binding agreement in the form of a
Consortium Agreement-
(a) Such Consortium Agreement should clearly define the roles andresponsibilities of individual members and their inter-se relationship, particularly
with reference to financial, technical and operating obligations of the individualmembers for the Proposal.
(b) Such Consortium Agreement should clearly specify one member as theLead Partner, who shall be responsible for the execution of the Proposal andrespective obligations as may be agreed between Government and such Consortium
on behalf of the members of such Consortium, who shall issue a Power of Attorney
signed by all the members of the Consortium in favour of the Lead Member to actfor and on behalf of all the members of the Consortium.
(c)Such Consortium Agreement should be for a minimum period of 5 (five) years ortill the proposed project is executed, whichever is later
(d) Such Consortium should clearly specify that all Consortium members shall be jointly and severally liable for the execution of the Proposal in accordance
with the terms and conditions of the agreement(s) as may be executed with
Government.
(e) The Lead Member of the Consortium shall be the single point of contact forGovernment with relation to project execution, monitoring and any matter connected
therewith.
(f)A copy of the Consortium Agreement is required to be submitted alongwith the Proposal, failing which the Proposal shall be considered incomplete.
(g) Such members of the Consortium may also enter into a joint ventureagreement to execute the Proposal incorporating the above terms, however in all
circumstances, the members forming such a joint venture shall remain jointly andseverely liable for the execution of the Proposal in accordance with the terms and
conditions of the agreement(s) as may be executed with Government.
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the office of the Textile Commissioner,Ministry of Textiles for rendering satisfactory
services and completion of the projects in a time bound manner. The Agreement shallinclude provisions for taking performance guarantee, damages for delay or award for
early completion besides other clauses as are finalized by the Ministry.
5.0 Modalities and mechanism of release of funds to COE
5.1 The fund would be released by Ministry of Textiles based on the progress ofthe project. The fund requirement for each stage would be worked out. The schedule for
release of funds to center of excellence would be as follows:
i.25 percent of the total cost in advance immediately after the approval of the project byPAC against bank guarantee for equal amount valid for 6 months.
ii.Subsequent Fund support shall be provided based on at least 80% utilization of previous installment and the achievement of Project Milestones (identified in theDPR of the project & provided in the Financial Bid).
iii.The Fund support required for achievement of a milestone would be providedinadvance (i.e. on achievement of previous milestone). [e.g. The 2nd installment would be
released on the basis of 80% utilization of I installment and achievement of the
targets in respect of the 1stInstallment]
5.2 The Office of the Textile Commissioner will monitor the progress of the project and
funds will be released based on satisfactory completion of work.
5.3 All the fund released will be used for capital investment like procurement ofMachinery/instruments/books /samples etc except in land and building. The institute has to
bear the recurring expenditure (except expenditure for appointment of consultants /scientists / technologists for initial period of 3 years) and therefore shall manage the
COE on commercially sustainable basis. The agency shall not be allowed to take records
to multiple source of funding.
5.4 The amount released will be utilized for setting up of COE and the agency should
follow the General Financial Rules (GFR) of Government of India. The Agency should also
submit utilization certificate for each payment as per GFR.
5.5 The amount released to COEs shall be open to inspection by Governemnt (Ministry ofTextile/Office of the Textile Commissioner)/ Internal Audit Party of the Chief controller ofAccounts, New Delhi whenever they are called upon to do so.
6.0 Property Rights
6.1 The COE alonwith stakeholders shall have no right to dispose off the machinery and
assets without the prior permission of the Ministry of Textiles. The COE shall maintain the9
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machines and keep them under insurance cover at the cost of COE.
7.0 Tender Methodology
a) The Bids would be evaluated on a Technical cum-Financial Evaluation methodology.b) Technical Performance would be assessed by the Project Approval Committee(PAC) onthe basis of points awarded to each of the bidder. Technical Bid will carry 80 points.Minimum Qualifying points for the Technical Bids shall be 50.
c) On the basis of preliminary evaluation of the eligibility criteria stated in Para 9.0, all eligiblebidders will be required to make an oral presentation. Information from the oral presentation
will also be used as part of the technical evaluation process. Based on the oral presentation,
the final marks under the heading Technical Evaluation Criteria" would be awarded by thecommittee.
d) The purpose of the oral presentation and question and answer session is to test the Biddersunderstanding of the work by addressing some case scenarios. Each Bidder will be allowed 30
minutes to make their oral presentation. The time should be divided into: 20 minutes forbidders presentation and 10 minutes for Questions and Answers.
e) The PAC will make the final decision with regard to designation of Centre ofExcellence.
f) Financial Bid will carry 20 points.g) The Bidder obtaining highest marks Technical + Financial will be selected.
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8.0Technical Evaluation CriteriaThe Criteria for evaluating the Technical Bids would be as follows-
Sr.No.
Parameter Marks
a)
Profile of the institute
Type of activity Infrastructure List of testing equipment & prototypedevelopment facilities
R& D facilities / list of research publications Technical manpower with qualification /experience
Training infrastructure - Institute Other relevant details including revenue earnedduring the last 3 years, along with annual report -Institute Level
10
b) Knowledge of the technical textiles and particularly ofidentifiedSegments including reason for selecting the segment.
5
c)Projects already done along with details of users in
the past on
technical textiles identified segment
5
Evaluation of DPR on Following parameters:
d) Understanding of the concept of COE and clarity withregard tomanaging the COE
5
e) Vision for the COE. The Project Objectives, Targetted Beneficiaries,Problems to be addressed.
5
f)Collaborations, Partnerships, MOAs, if any with,
Institutes/ COEs of International Repute for settingup the COE and/or Industry for this project ofestablishing the COE
10
g) Knowledge with regard to requirement for setting COEon the following aspects:
oTesting facilities for all the products of the identifiedsegments
o International accreditation agencies andstandards / testing
requirement for exports of products of theidentified segment.
10
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oManpower required for running the COE withdetails of
qualification and experience.
o Details of technical literature, referencematerial, books
specification, directives, samples for developingas COE.
o Methodology for developing IT infrastructure andwebsite.oDetails of prototypes which should be developed forthe particular segment keeping in view the demandfor the same and the pilot
plant required for developing such Prototypes.
oTraining facilities for trainers in terms of type oftraining, mode of training, period of training,qualification of trainers and
infrastructure required.
o Training facilities for training of personnel fromindustry in terms of type of training, mode of
training, period of training, qualification of trainersand infrastructure required.
oKnowledge about setting up of Incubation Centre.o The details of the present facilities vis--vis Sr.No. (d) and
methodology for bridging the gap, activity wise.
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h)
Project Strategy
oFacilities to be set up.oTechnology IssuesoManagement ArrangementsoTime FrameoRisk Analysis & ManagementoMonitoring & Evaluation arrangementsoProject Budget & Projected RevenuesoSustainability
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i)Proposed Nature & Type of the state of the art machinery andequipments required for setting up of the COE.The estimated cost of
the individual machinery / equipments with detailed
specifications, brand, country of import / indigenous, specificpurpose. Information to be submitted as per Format - 4
5
j) Proposed Books/ Journals, Publications, reports,conferenceproceedings etc. that would be provided in the COE
5
TOTAL
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9.0 Eligibility criteria for bidders who can apply :
a)Textile Research Associations (TRAs), IITs, Recognized Engineering Colleges and otherGovt./Govt. Aided Technical Institutions having infrastructure in terms of space, in-
house expertise and experience in technical textiles are eligible for applying to form
COEs. In addition the Agencies can form a Special Purpose Vehicle (SPV), JointVentures and can apply for setting up of COE.
b)Minimum Turnover 1.5 Crores in each of the last 3 years. The balance sheets / auditedaccounts should be submitted along with the response
c)Minimum Experience Should have experience in the relevant field for a minimum 5years.
d)Minimum strength of scientists / researchers 2010. Bid Format
10.1 The Three sealed covers within the main cover should contain:
(a) Bidder details clearly superscribed Packet A
(b) Technical bid clearly superscribed Packet B
(c) Financial bid clearly Superscribed Packet C The Name of the Bidding
Firm should be clearly mentioned on all the three Envelopes.
10.2 The Packet A should contain :a) Proposal submission form (in format F1) containing details of the Bidder,Contact Address, email, phone, Fax, Name of Contact person for this project.
b) Documents in support of the eligibility criteria for this bid (under clause 9.0).c) Full particulars of the constitution, Ownership, organizational structure andmain activities of the agency, including details of full time / part time scientists
researchers.
d) Unabridged annual reports or audited financial accounts for the last three yearse) Names and short CVs of the full time & part time researchers / scientistsproposed to be involved in the work (in format F2).
f) Details of office locations and available infrastructureg) Copies of Income tax (PAN), Service Tax Registration.Technical bids of eligible bidders will only be opened.
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10.3 Technical Bid (Packet B):
10.3.1 Technical bids shall contain information/ Documents in support of the
Technical Criteria specified in the following format:
Sr.
No. Parameter
a)
Profile of the institute
Type of activity Infrastructure List of testing equipment & prototype developmentfacilities
R& D facilities / list of research publications Technical manpower with qualification / experience Training infrastructure Other relevant details including revenue earned duringthe last 3 years,
along with annual report
b) Knowledge of the technical textiles and particularly ofidentifiedSegments including reason for selecting the segment.
c)Projects already done along with details of users in the past
on
technical textiles identified segment
d) DPR as per Format 5
e)
(i) Estimated cost of the state of the art machinery and equipmentsrequired
for setting up of the COE. The estimated cost of the individual
machinery /
equipments with detailed specifications, brand, country of import /
indigenous, specific purpose. Information to be submitted as per Format
-
4
(ii) Estimated cost of the books / journals / publications / reports /conference
proceedings required for setting up resource centre in the COE.The
details of estimated cost of each book / journal content in brief,
publication
should be given as per Format - 4.
f) (iii)Cost of other items (item-wise specifying the purpose and other details)required for setting up of other facilities, i.e., incubation centre,
prototype
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development, training, samples etc. not covered in (i) and (ii) above as
per
Format -4.
10.4 The Financial Bid (Packet C) should contain details about the following in Format 3
Details Points*
(i) Means of Financing the Project Budget :Details about Means of
finance, project budget, cost estimate and phasingof expenditure.
Options for cost sharing and cost recovery (usercharges) should be
considered and built into the total project cost.
10
(ii) Options for raising funds through private sectorparticipation /
Collaborating Institute and built into the project cost.(iii)Amount (and percentage) of Project Cost that would beinvested by the
Collaborating Institute/ industry, if any.5
(iv) Rights/ privilages offered to the collaboratinginstitution/ Industry in lieu
of the investment on its behalf.(v) Time Schedule for Release of Government andCollaborators share for
the project cost5
* For evaluation of the Financial Bids. Marks would be awarded on the basis of
appropriateness / innovations shown by the bidder in project financing.
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FORMATS
Format F1: Proposal Submission FormPROPOSAL SUBMISSION FORM
[Location, Date]
To:
Textile Commissioner,
Office of the Textile Commissioner,
New CGO Building , 48 New Marine Lines , Mumbai -400020
Ladies/Gentlemen:
We, the undersigned, offer to establish as centre of excellence in ------- segmentunder technology mission on technical textiles in accordance with your Request for Proposaldated [Date] and our Proposal. We are hereby submitting our Proposal, which includes this
Qualification Proposal & Technical Proposal and Financial Proposal sealed under a separateenvelope.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Email:
Name of Contact Person:
Email:
Telephone: Mobile:
Fax:
Address:
STATEMENT OF COMPLIANCE OF ELIGIBILITY CONDITIONS
a) Textile Research Associations (TRAs), IITs, Recognized EngineeringColleges, Special Purpose Vehicle (SPV),and other Govt./Govt. Aided
YES/NO
Technical Institutions having infrastructure in terms of space, in-houseexpertise and experience in technical textiles .
YES/NO
YES/NO
YES/NO
b) Minimum Turnover 1.5 Crores in each of the last 3 years. The balancesheets / audited accounts should be submitted along with the response
c) Minimum Experience Should have experience in the relevant field for aminimum 5 years.
d) Minimum strength of scientists / researchers 20
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Format F2.
Format for CV
SlInformation provided by
Bidder
#
Name of
Person &
Position
proposed
Educational
Qualifications
Summarize college/universityand
other specialized education of
scientists / researchers, giving
names of colleges /
universities,
dates attended, and degrees
obtained.
Experience
Starting with present position,
list
in reverse order everyemployment held. List all
positions held by scientists /
researchers of last 10 years
giving dates, names of
employing
organizations, titles of
positions
held, and locations of
assignments.
Experience in Similar
assignment
Please provide a list of projectbrief, and position at which the
personnel had worked in
assignments having requirement
similar to this project.
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Format F3 :
Financial Bid
Sub: Request For Proposals (RFP) for selection of centers of excellence for----- under
Mini Mission -I of the technology mission on technical textiles
Dear Sirs,
The Financial Proposal envelope is herewith submitted in accordance with the
instructions given in the Request for Proposal.
The completed Price Schedule Form constitutes bidders Financial Proposal and fully
responds to Request for Proposal. I commit my Offer to be bound by this Financial Proposal
for carrying out the range of services as specified in the solicitation package.
(i) Means of Financing theProject Budget :
Details about Means offinance, project
budget, cost estimate andphasing of
expenditure. Options for costsharing and
cost recovery (user charges)should be
considered and built into thetotal project
cost.(ii) Options for raising fundsthrough private
sector participation /
CollaboratingInstitute and built into theproject cost.
(iii) Amount (and percentage) ofProject Cost
that would be invested bythe
Collaborating Institute/ industry,
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if any.(iv) Rights/ privilages offered tothe
collaborating institution/Industry in lieu
of the investment on its behalf.
(v)Time Schedule for Release of Government and Collaborators share for theproject cost
PRICE SCHEDULE
Project
Miles
tone
Physical/
Activity
target *
Estimated
Timeframe#
Projected
Cost for
achieving the
milestone
Fund sought
from Govt.
for
achieving
milestone)
Contribution
from
Collaborator
for the same
1
2
3
4
* i.e., Milestone Identifier (Completion of these targets would qualify as achievement
of the Milestone)
# For achievement of the milestone (as per the project timeframe)
______________________________________ __________________________________
(Signature) (Name)
_____________________________________________________________________
(Name of Bidder) (Date)
______________________________________ __________________________________
(Address) (E-Mail)
______________________________________
__________________________________
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(Telephone No.) (Fax No.)
Format F4 :
Estimated cost of the state of the art machinery / equipments and other items for
setting up of COE.
(i) Estimated cost of the state of the art machinery and equipments required for setting up
of the COE.Name of the
machinery /
equipment
SpecificationsName of the
manufacturer
Imported /
indigenous
Country
of
import
Specific
purpose
Estimated
cost
Sub Total
(ii) Estimated cost of the books / journals / publications / reports / conference proceedings
required for setting up resource centre in the COE.
Name of the
books /
journals
/ publications /
reports /
conference
proceedings
Year of
publication and
periodicity incase
of journals/
magazines
Name of the
publisheralong with
address
Areas covered /
highlights of thecontent in the
books / journals
Estimated cost
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Sub Total
(iii). Cost of other items (item-wise specifying the purpose and other details) required for
setting up of other facilities, i.e., incubation centre, prototype development, training,
samples etc. not covered in (i) and (ii) above.
Name of the
itemsSpecifications
Name of the
manufacturer
Imported /
indigenous
Country of
import
Specific
purpose
Estimated
cost
Sub Total
Grand Total ((i) + (ii) +
(iii)
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Format F5 :
Generic Structure of the DPR
(i) Context / background : This section should provide a briefdescription of the
Sector / sub-sector, the national priority, strategy and policy framework
as well as a brief description of the existing situation.
(ii) Problems to be addressed : This section should elaboratethe problems to be addressed through the project / scheme at thelocal / regional / national level, as the case may be. Evidenceregarding the nature and magnitude of the problems should bepresented, supported by baseline data / surveys / reports. Clearevidence should be available regarding the nature and magnitude ofthe problems to be addressed.
(iii) Project Objectives : This section should indicate the
Development Objectives proposed to be achieved, ranked in order ofimportance. The deliverables / outputs for each Development Objectiveshould be spelt out clearly. This section should also provide ageneral description of the project.
(iv) Target beneficiaries : There should be clear identification of targetbeneficiaries.
Stakeholder analysis should be undertaken, including consultation withstakeholders at the time of project formulation. Options regardingcost sharing and beneficiary participation should be explored andincorporated in the project. Impact of the project on weakersections of society, positive or negative, should be assessed andremedial steps suggested in case of adverse impact.(v) Knowledge with regard to requirement for setting COE on the following
aspects:
Testing facilities for all the products of the identified segments
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International accreditation agencies and standards / testing requirement forexports of
products of the identified segment.
Manpower required for running the COE with details of qualification andexperience.
Details of technical literature, reference material, books specification,directives,
samples for developing as COE.
Methodology for developing IT infrastructure and website.
Details of prototypes which should be developed for the particular segmentkeeping in
view the demand for the same and the pilot plant required fordeveloping such
Prototypes.
Training facilities for trainers in terms of type of training, mode of training,period of
training, qualification of trainers and infrastructure required.
Training facilities for training of personnel from industry in terms of type oftraining,
mode of training, period of training, qualification of trainers andinfrastructure required.
Knowledge about setting up of Incubation Centre.
The details of the present facilities vis--vis Sr. No. (d) and methodology forbridging
the gap, activity wise.
(vi) Project strategy : This section should present an analysis ofalternative strategies available to achieve the DevelopmentObjectives. Reasons for selecting the proposed strategy should bebrought out. Involvement of NGOs should be considered. Basis forprioritization of locations should be indicated (where relevant). Optionsand opportunity for leveraging government funds through public-privatepartnership must be given priority and explored in depth.
1(vii) Legal Framework : This sector should present the legal frameworkwithin which the project will be implemented and strengths and weakness of the
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legal framework in so far as it impacts on achievement of project objectives.(viii) Environmental impact assessment : Environmental impact
assessment should be undertaken, wherever required and measures identified to mitigate adverse
impact, if any. Issuesrelating to land acquisition, diversion of forest land, rehabilitation and
resettlement shouldbe addressed in this section.
(ix) On-going initiatives : This section should provide adescription of ongoing initiatives and the manner in which duplicationwill be avoided and synergy created through the proposed project.
(x) Technology issues : This section should elaborate ontechnology choices, if any, evaluation of options, as well as the basisfor choice of technology for the proposed project. (xi) Managementarrangements : Responsibilities of different agencies for projectmanagement and implementation should be elaborated. Theorganization structure at various levels as well as monitoring and
coordination arrangements should be spelt out.
(xii) Project Cost : This section should focus on the Capital &Recurring Costs involved in establishing & running the COEs. Further, itshould also make projections (over next 5 years) about theexpenditures and revenues generated by the COEs in providing theservices intended.
(xiii) Time frame : This section should indicate the proposedZero date for commencement and also provide a PERT / CPMchart, wherever relevant.
(xiv) Risk analysis : This section should focus on identification andassessment of project risks and how these are proposed to bemitigated. Risk analysis could include legal / contractual risks,environmental risk, revenue risks, project management risks,regularly risks, etc.
(xv) Evaluation : This section should focus on lessons learnt fromevaluation of similar projects implemented in the past. Evaluationarrangements for the project, whether concurrent, mid-term or post-project should be spelt out. It may be noted that continuation of projects/ schemes from one Plan period to another will not be permissible withoutan independent, in depth evaluation being undertaken.
(xvi) Success criteria : Success criteria to assess whether theDevelopment Objectives have been achieved should be spelt out inmeasurable terms. Base-line data should be available against whichsuccess of the project will be assessed at the end of the project(Impact assessment). In this regard, it is essential that base-line surveys
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be undertaken in case of large, beneficiary-oriented projects.
Success criteria for each Deliverable / Output of the project shouldalso be specified in measurable terms to assess achievement againstproximate goals.
(xvii) Financial and economic analysis : Financial and economicanalysis of the project may be undertaken where the financial
returns are quantifiable. This analysis would generally be requiredfor investment and infrastructure projects, but may not always befeasible for social sector projects where the benefits cannot be easilyquantified.
(xviii) Sustainability : Issues relating to sustainability, includingstakeholder commitment, operation and maintenance of assets afterproject completion, and other related issues should be addressed inthis section.
Note : Requirements of the EFC / PIB format may also be kept in view while
preparing the
DPR.