Download - Technical & Fiscal Reporting Seminar
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Technical & Fiscal
Reporting Seminar
Presentation to New Grantees of
BIRD Foundation
February 2017
BIRD Approved Projects - Dec 2016
BIRD Ref. IS company U.S. Company PBC*
1549 Dotz Nano Ltd. Pflaumer Brothers Inc.
RM
1552 Evogene Ltd. KeyGene Inc.
YW
1556 Motorola Solutions Israel Ltd. Eclipse Identity Recognition Corporation
LNV
1558 NovellusDx Ltd. Christiana Care Health Services, Inc.
RM
1559 Pluristem Ltd. New York Blood Center
EY
1561 Vimmi Communications Ltd. Tech Mahindra Technologies Inc.
LNV
1562 Voiceitt -Technologies of Voice
Interface Ltd. SCJ Associates, Inc. LNV
1563 Westham Ltd. The Terminix International Company
Limited Partnership RM
PBC = Primary BIRD Contact
BIRD Energy Approved Projects -
October 2016
BIRD Ref. IS company U.S. Company PBC*
7073 BrightSource Industries (Israel) Ltd. Dynamis Engineering LLC EY
7074 CelDezyner Ltd. POET Research Inc. YW
7077 Solview Systems Ltd. Yarotek PR, LLC LNV
7078 Technion R&D Foundation Ltd. Pajarito Powder, LLC EY
7080 Waves Audio Ltd.
Virginia Polytechnic Institute
and State University EY
PBC = Primary BIRD Contact
BIRD Foundation - Organizational Chart
Executive Director
Dr. Eitan Yudilevich
972-3-6988302
Senior Admin. Assistant
Ms. Einat Spivak
972-3-6988300
CFO
Ms. Natalie Galperin
972-3-6988305
Deputy CFO
Mr. Asaf Keren
972-3-6988308
Director for BD
East Coast & Midwest
Ms. Andrea Yonah
609-633-8600
Director for BD
West Coast
Ms. Maya Vardi Shoshani
650-752-6485
CBO
Dr. Yuval Weiss
972-3-6988304
Deputy Exec. Director
for BD & BIRD Energy
Ms. Limor Nakar-Vincent
972-3-6988315
Senior Director BD
Dr. Ron Maron
972-3-6988306
Information Systems Mgr.
Ms. Maha Wakileh
972-3-6988303
Office Manager
Ms. Chava Doukhan
972-3-6988307
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Topics for Discussion
Immediate steps towards signing the Cooperation and Project Funding Agreement (CPFA)
How to work with us
Reporting:
Project Structure & Reports Timing
Structure & Content of Technical Reports
Final Technical Report
Common Questions Asked
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Where, What
All the documents related to the F&T seminar could be found on our website
Homepage Guidelines & Forms Fiscal & Technical Seminar & Handouts
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What is Needed in Order to Obtain the
Approved Grant Money
► Adjusted budgets - Should equal twice the approved grant. The original ratio should be kept
► Adjusted program plan (Gantt) - To reflect updated project start date (“Effective Date”)
► Missing details supplied - as instructed by Ms. Chava Doukhan
► Signed copy of relevant company-company agreement submitted
► Financial Status Analysis - private companies only. Provide substantiating material
► Finalize CPFA details – filled in by BIRD
► CPFA is circulated by the companies for signature – three copies sent by BIRD to the Israeli company. BIRD’s Executive Director is last to sign
BIRD executes first grant payment to each company
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Critical Dates of a BIRD Project
Project ‘Effective Date’
“The effective date of this Agreement shall be the _____ day of
_______, 20__ . The development work shall commence on the
aforementioned date and, unless sooner terminated by the Foundation in
accordance with Section. I., the development work shall terminate (XX)
months following the effective date.”
Project ‘Termination of Product Development’ date “The conclusion of the Product Development pursuant to and in
accordance with the Proposal, including the Product being ready for
commercialization.”
CPFA signing date
Don’t confuse this with the project start date, known as – ‘effective date’!
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Project Structure & Report Timing Project Duration: 1.5 years
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
FIRST SEGMENT
PROJECT SECOND SEGMENT
STARTS THIRD SEGMENT
Project will have 3 segments of 6 months each
Interim 1 report due 1 month after the end of 1st segment
Interim 2 report due 1 month after the end of 2nd segment
Final report due 2 months after the end of the project
Interim
Report
due
Project Start is defined in CPFA
as: “Effective Date”
Project End is defined in CPFA
as: “Termination Date”
Interim Report Due Final Report Due
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Content of Technical Reports (see ‘Procedures Handbook’)
Standard Report Cover Page (BIRD Procedures & Forms tab in web site)
Make sure that it
is signed by both
companies
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Content of Technical Reports (see ‘Procedures Handbook’)
1. Report Cover Page (BIRD Procedures & Forms tab in web site)
2. Table of Contents & Glossary Terms
3. Objectives
• Of the project
• Of the segment covered by report
4. Summary of Accomplishments
5. Results
• On a task-by-task basis – as presented in the proposal
• Deviations from the Program Plan
• Implications of modifications on the developed product
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Content of Technical Reports (continuation)
6. Plans for Next Project Segment
• Rescheduling or additions to activities
• Impact of changes on original Program Plan
7. Graphical Comparison of Results Vs. Program Plan
• In graphical form (Gantt chart, Microsoft Project) Show tasks & time-
schedule deviations from Program Plan (Annex D of CPFA)
Acceptable Gantt
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Show original Program Plan
Show past and planned task rescheduling
Show % task completion to date
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Contents of Technical Reports (continuation)
8. Cooperation Between the Companies
• Communication & coordination of activities
• Mutual benefits from integrated work
• Corrective measures taken and needed
For Example:
During the 6 months we exchanged a lot of scientific information
between the two companies. This included face-to-face meetings in
Boston, as well as conference calls and data-exchanges by email. The
relationship between the two parties grew markedly stronger with the
face-to-face meetings, but this improved cooperation cannot serve XX for
it immediate important practical goals for the coming months.
Contents of Technical Reports (continuation)
9. Risk Analysis
• Proposal - original Risk Analysis Table
• Updated Risk Analysis Table
• Add explanation
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Impact
Commercialization
Potential Budget Duration Ranking Name
Medium Medium Medium Medium
“Concept of Operation is not
acceptable by the FAA -
revised
Medium Low Medium Low “Concept of Operation is not
acceptable by the FAA”
New evaluation of the risk: Segment 1
-Concept of Operation is not acceptable by the FAA” - increased risk
Contents of Technical Reports (continuation)
10. Market and Commercialization Plans
• Changes in market potential or sales forecast
• Impact of market changes on Program Plan
11. Published Information
• Articles in professional literature
• Patents
• Press releases
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Other Requirements & Suggestions
If you are using acronyms or abbreviations in your report, kindly
provide the glossary of terms.
Although we require a hard copy sent to our office, please
provide us with a soft copy as well.
Please read the directions clearly and prepare the reports “by
the book”. If you have questions- give us a call!
In the end of the project, a questionnaire will be sent to the
companies.
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Final Technical Report
Part I:
Same as in Interim Reports (excl. section 5)
Including Future Activities;
• Future development work planned, jointly and/or
separately, related to the Product.
• Marketing activities to be undertaken, either jointly
and/or separately, as part of Product sales efforts
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Final Technical Report
Part II: Updated Marketing Forecast
Requires a separate signed cover page!
Re-definition of relevant products / applications
Market acceptance of product
Commercialization forecasts
• Updated 3 years market size & sales forecast
• Comparison with forecast in proposal
New products opportunities
Future joint activities planned by companies
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Updated Marketing Forecast
Product name: (1)
Product description, including key specifications, features and performance
characteristics:
Extent to which product was developed within the scope of the BIRD project:
Market / application name: (A)
Describe the market and specific applications to which the product will be targeted:
Describe to what extent has this market / application changed relative to the one
referred to in the proposal, and why:
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Commonly Asked Questions
Actual progress is slower than Program Plan:
Do I submit TR as scheduled? YES
Actual spending is less than forecast:
Do I submit TR as scheduled? YES
Actual spending is greater than forecast, and actual progress is same
as or ahead of Program Plan:
Do I submit TR as scheduled? SEE PBC
Will submitting TR without fiscal reports for same period, or submitting
fiscal reports without TR reports be of any advantage? NO
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Commonly Asked Questions (cont.)
What happens if the program direction (scope) changes?
Advise PBC in writing/meeting
Request formal (written) modification by both co.’s
Include fiscal implications
Include new program plan
What happens if more time is needed to complete project?
Advise PBC in writing/meeting
Submit formal (written) request by both companies
Include reasons for delay, and implications
Include extended program plan
What happens if project is completed ahead of schedule?
Complete and submit reports
A critical measure for a successful project is the working
relationship between the companies
not only the technical aspects of the joint development !!!
Evaluation of Projects-
Other Than Revenue Reasons
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