Stephenson and Associates LtdStephenson and Associates Ltd
Data Management Best Practices
August 2001
RepliesReplies
13 replies from 11 companies13 replies from 11 companies
(28 companies contacted)(28 companies contacted)
BHP (2), Conoco, ENI/Agip, Enterprise, ExxonMobilBHP (2), Conoco, ENI/Agip, Enterprise, ExxonMobil
Marathon, Norsk Hydro, Petronas, Premier, Shell (2), UnocalMarathon, Norsk Hydro, Petronas, Premier, Shell (2), Unocal
RepliesReplies
Replies from 8 countriesReplies from 8 countries
Australia, Brunei, Italy, Malaysia, Netherlands, Norway, UK, USAAustralia, Brunei, Italy, Malaysia, Netherlands, Norway, UK, USA
Have DM objectives and goalsHave DM objectives and goals
GlobalGlobal LocalLocal
5
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work startedYear work started
1996 -11996 -1
1997 - 21997 - 2
2000 - 12000 - 1
10
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work startedYear work started
1996 -21996 -2
1997 - 21997 - 2
2000 - 22000 - 2
Measure DM effectivenessMeasure DM effectiveness
GlobalGlobal LocalLocal
3
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Abandoned
Year work startedYear work started
1997 - 11997 - 1
2000 - 12000 - 1
5
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work startedYear work started
1998 -11998 -1
2000 - 12000 - 1
2001 - 22001 - 2
Have DM processes, procedures Have DM processes, procedures + standards+ standards
GlobalGlobal LocalLocal
5
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
Early 1990’s - 1
1995 - 1
1997 - 1
2001 - 1
6
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
Early 1990’s - 1
1995 - 1
1996 -1
1997 - 1
2000 - 1
Have defined DM roles and Have defined DM roles and responsibilitiesresponsibilities
GlobalGlobal LocalLocal
8
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
Early 1990’s - 1
1995 - 1
1997 - 1
2000 - 1
10
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
Early 1990’s - 1
1995 - 1
1998 -1
1999 - 1
2000 - 1
Have assigned DM roles and Have assigned DM roles and responsibilitiesresponsibilities
GlobalGlobal LocalLocal
5
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
1980’s - 1
1995 - 1
1999 - 1
2001 - 1
9
012345678910111213
Companies
Yes
Work in Progess
Planned
No Plans
Year work started
1980’s - 1
1995 - 1
1998 -1
2000 - 1
Who is responsible for DM?Who is responsible for DM?
GlobalGlobal LocalLocal
6
012345678910111213
Companies
Data ManagementTeam
Asset/ProjectTeams
Functional Teams
IT/IS Department
Information Owners
11
012345678910111213
Companies
Data ManagementTeam
Asset/ProjectTeams
Functional Teams
T/IS Department
Number of people directly Number of people directly involved in DMinvolved in DM
GlobalGlobal LocalLocal
1
012345678910111213
Companies
Less than 5
5 to 10
11 to 50
More than 50
2
012345678910111213
Companies
Less than 5
5 to 10
11 to 50
More than 50
Number of people indirectly Number of people indirectly involved in DMinvolved in DM
GlobalGlobal LocalLocal
2
0
12345678910111213
Companies
Less than 5
5 to 10
11 to 50
51 to 100
101 to 500
More than 500
1
012345678910111213
Companies
Less than 5
5 to 10
11 to 50
51 to 100
101 to 500
More than 500
How do resources for DM How do resources for DM Compare? Compare?
From1999 to 2000From1999 to 2000 From 2000 to 2001From 2000 to 2001
4
012345678910111213
Companies
More
Same
Less5
012345678910111213
Companies
More
Same
Less
3
2
5
6
1
Reorganisation Takeover/Merger
Oil price Management awareness
Other
5
2
2
8
1
Reorganisation Takeover/Merger
Oil price Management awareness
Other
How do budgets for DM Compare? How do budgets for DM Compare?
From1999 to 2000From1999 to 2000 From 2000 to 2001From 2000 to 2001
5
012345678910111213
Companies
More
Same
Less5
012345678910111213
Companies
More
Same
Less
2
2
5
3
1
Reorganisation Takeover/Merger
Oil price Management awareness
Business Improvement
5
2
3
7
1 1
Reorganisation Takeover/Merger
Oil price Management awareness
Business improvement External services
Size of Data Management Size of Data Management BudgetBudget
GlobalGlobal
(USD)(USD)
LocalLocal
(USD)(USD)
012345678910111213
Companies
Less than 250,000 250,000 to 500,000500,000 to 1 million 1 - 2 million2 - 5 million 5 - 10 millionMore than 10 million
012345678910111213
Companies
Less than 250,000 250,000 to 500,000500,000 to 1 million 1 - 2 million2 - 5 million 5 - 10 millionMore than 10 million
Which Vendors?Which Vendors?% GeoQuest % Landmark % Other
Technical Applications 123456789
1011
354040501580005
6010
3540405075109080805
30
3020200
10101020153560
Master Data Stores 123456789
101112
09560
100300000
55500
0000
3000
1000
4000
1005
400
40100
00
1005
50100
Project Data Stores 123456789
10
4050501580000
800
4050507510
10060900
50
2000
10100
40102050
Which Tools?Which Tools?
Function Application SatisfactionH M L U
DocumentManagement
LiveLink (4)Documentum (3)Documentum + Proprietary (1)WindKill (1)DocsOpen (1)OpenText (1)
1
1
12 1
1111
Economic Evaluation Peep (5)Merak + Peep (1)Proprietary (2)Terras (1)Excel (1)
2 2
1
1121
GeologicalInterpretation
Stratworks (2)OpenWorks (2)Geoframe + Tigress+Recall (1)Landmark + GeoQuest (1)Stratworks + Petrel (1)GeoGraphix (1)Seisworks (1)IRAP + RMS (1)Recall + OpenWorks + Petrel +Proprietary (1)StratWorks + Stralog (1)
1
11
111
1
1
111
1
1
Which Tools?Which Tools?
Function Application SatisfactionH M L U
GeophysicalInterpretation
SeisWorks (3)Landmark + GeoQuest (2)OpenWorks + GeoFrame (1)SeisWorks + IESX (1)Charisma (2)Landmark - Various (1)OpenWorks + GeoQuest + Proprietary (1)Seisworks + Charisma (1)
21
1
11
1
1
1111
Mapping Zycor + CPS3 (1)Finder + Petrosys + Zmap + ArcView (1)Landmark +GeoQuest (1)ArcView + ArcInfo + Zmap (1)Landmark + ZycorCPS3 + Zmap + MapInfo (1)Zmap + Petrel + Satlegger (1)Petrosys (1)Zmap (1)CPS3 + Petrel (1)Zmap + CPS3 (1)
11
11
1
1
11
1
11
1
Which Tools?Which Tools?
Function Application SatisfactionH M L U
Oil FieldManagement
OFM (6)OFM + Oracle Energy (1)OFM + DSS (1)Landmark (1)DSS + Proprietary (1)
1 2
1
1
31
1
Petrophysics GeoFrame (3)Tigress (1)GeoQuest (1)Dukpet + Recall +Geolog (1)Geolog (1)Recall (1)Proprietary + Recall (1)
2
1
111
1
11
1
Which Tools?Which Tools?
Function Application SatisfactionH M L U
ProductionReporting
Proprietary (4)Prism (2)OFM + Oracle Energy (1)Oracle Energy (1)Peep + OFM (1)Landmark (1)Proprietary + DSS + Excel + Access (1)
1
1
21
1
1
2
1
1
ReservoirSimulation
Eclipse (5)Eclipse + VIP (2)Eclipse + Mbal (1)Proprietary (1)Roxar (1)Proprietary + Eclipse (1)
21
11
11
2
11
RiskAssessment
Proprietary (3)Proprietary + Crystal Ball (1)Crystal Ball (1)Petra (1)@Risk (1)Rose and Associates (1)Various (1)Decision Tree + Excel
1
1111
1
2
1
11
Which Master Data Stores?Which Master Data Stores?
Data Type Data Store SatisfactionH M L U
Cartographic Proprietary (3)Finder (3)OpenWorks + Sattlegger (1)Tobin and IHS SDE (1)
11
1
1
21
1
Documents WindKill (1)Documentum + Proprietary (1)Documentum (2)LiveLink (2)DocsOpen (1)
1
11121
Email Lotus Notes (2)Outlook (1)Exchange (1)Exchange + Outlook (1)Notes + DominoOpenMail
1
1111
1
1
1
Which Master Data Stores?Which Master Data Stores?
Data Type Data Store SatisfactionH M L U
HardcopyCatalogue
OpenRSO (2)Proprietary (1)Insight (1)Guardian (1)Internal + AssetDB (1)EOLIB + OpenRSO + Proprietary (1)DocumentumLiveLink
1
1
111
1
1
1
1
Maps, images,drawings
Proprietary (2)Insight + Microstation (1)OpenWorks + Proprietary (1)Finder (1)DocumentumCPS3/LiveLink
111
11
1
1
Production data Proprietary (4)Finder + Oracle Energy (1)Prism (1)P2000 (vendor data) (1)Prodscan (1)
3111
1
1
1
Which Master Data Stores?Which Master Data Stores?
Data Type Data Store SatisfactionH M L U
SeismicNavigation
Finder (4)Proprietary (3)Finder + OpenWorks (1)OpenWorks + Sattlegger (1)Petrosys DbMap (1)Petrobank (1)
11
11
2111
11
Seismic Traces SeisWorks (2)SeisDB (1)OpenWorks (1)Proprietary (1)Landmark + GeoQuest (1)Tape Library (1)Petrobank (1)
1
1
1
111
11
Well Header Finder (4)Proprietary (4)OpenWorks (1)Petrosys DbMap (1)Petrobank (1)
111
33
11
Well Logs Finder (2)Proprietary (1)LogDB (1)Proprietary + Recall + SeisWorks (1)OpenWorks + DukPet + Geolog (1)Recall (2)Petrobank + Finder (1)
21
211
11
1
DM Improvements during 2000DM Improvements during 2000
Data gathering using internet technologies for drilling and geological data.
Integration of processes Roll out of Oracle Energy as the standard for allocation of production
data globally and the capture of related production data into Finder in all locations
Conducted the assessment and planning for implementation of corporate data management (repository) and project data management
None Reduction/standardisation of data stores via merger
DM Improvements during 2000DM Improvements during 2000
Definition of information management strategy Definition of information management organisation Definition and implementation of information management
processes, procedures and standards Set up of an information management group, a data centre and a
data help desk Implementation of an electronic document management system Implementation and population of a Web based data catalogue Implementation of an Intranet Information Management Web site Implementation of a Web based data tracking checklist system Implementation of a Web based data management audit system
DM Improvements during 2000DM Improvements during 2000
Carried out a global baseline data management audit Developed a proprietary Web portal Implemented more Web based data retrieval tools More extensive use of ArcView based map browsers Positioning for future outsourcing of many data management functions Raised Senior Management’s awareness of the criticality of data
management Established a local data management strategy• Sought and received funding for data management improvements• Merged and out sourced the physical data stores of two companies,
1.5 million documents, 8 km of shelf space• Implemented Recall and migrated data
DM Improvements during 2000DM Improvements during 2000
Harmonised existing environment Application portfolio management
DM plans for 2001DM plans for 2001
Continued integration of data and data flow streamlining Capture and use of production data from Brown fields (existing
developments that we take over from others) Improvements to our corporate reserves data base Finalise the standard/naming convention, policy & procedures, define
the organisation to-be, install IT/Infrastructure and implement Pilot repository project
New strategy for integration of our data Take advantage of Hosting Centres Continued consolidation of data stores to standard products Start global roll out of electronic document management system Start global roll out of information management organisation
DM plans for 2001DM plans for 2001
Start global roll out of information management processes, procedures and standards
ArcIMS map front end to data and interpretations. Continued improvements in Web portal and data work flows.
Extensive outsourcing of data storage, data loading, and data application support
Closer partnerships with vendors to assist in data management and support of internal data users
Establish standardised processes and procedures Fully documented new and refined procedures Established data management roles and responsibilities for IT and
Business Units• Develop data management performance metrics tied to business
activity
DM plans for 2001DM plans for 2001
Implement Documentum as master document management system, replacing 7 ‘old’ systems
Make data quality visible Migrate to LiveLink Introduce DSS Create strong sub-surface data management team with dedicated
focus Continue with better applications portfolio management Further application and data integration