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Standardizing Naming Conventions and Document Templates For Virtual Data Warehouse
Bhushan MahajanDean Kjar
Debbie GodwinMonica Silcott
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Introduction to HMORN
What is Virtual Data Warehouse (VDW)?
How does multi-site research studies work?
What are the areas to focus for
standardization?
Examples and thoughts
Next steps
What will we gain from standardization?
Introduction
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HMORN Member Organizations
Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf
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What is Virtual Data Warehouse (VDW)?
Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf
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How does Multi-site Research Studies work?
Reference: http://www.hmoresearchnetwork.org/resources/toolkit/HMORN_CollaborationToolkit.pdf
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Opportunities for Standardization
Need standardization for every interaction between members
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Standardizing VDW Development Processes
Standardizing Multi-site Research Studies Processes
Focus on Two Aspects
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SAS Program names Sequential number Date Brief description of program Version Number
Example: 1_20110315_M2Util_v1 2_20110520_M2Util_v2 3_20110622_QAUtil_v1
SAS Output Datasets Example: 1_20110315_M2Util_v1.sas7bdat
SAS Log/SAS Output Example: 1_20110315_M2Util_v1.log 2_20110315_M2Util_v1.list
Guidelines Word document name Example: 1_20110315_M2Util_v1.doc
SAS Library names Example:Outlib/Out1/Output1/Send/SentWorkLib/In1/Input1 etc
Possible Areas for Standardization in VDW Development
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Meeting Minutes TemplateAgenda TemplateHeader information for any document posted on
CRN Portal
Standardization Areas cont.
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‘Header’ & ‘Footer’ information for Documents on CRN Portal
Title of the document Created by person’s name and email addressCreation dateRevision numberRevised by person’s nameRevision dateReason for revisionFinal documents location on the portal (Footer)Revision number (Footer)Revision date (Footer)Page number out of total page numbers (Footer)
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Excellent source for VDW Programmers Guide:https://appliedresearch.cancer.gov/crnportal/data-resources/vdw/user-guidelines-and-tools/vdw-
programmers-guide
SAS Program Template with Header Information
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Program Names (Not Standardized)
Possible Areas for Standardization in Multi-site Studies
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Program names & Directory structure (Standardized)
Possible Areas for Standardization in Multi-site Studies
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Who Will Benefit Most?
New SAS Programmers/VDW Developers
Lead Site-SAS Programmers working on multi-
site Studies
HMORN Workgroup Members
Site Data Managers (SDMs)
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Next StepsForm a Workgroup : ‘VDW Standards’
All standardized templates should be available on CRN
portal at:
Home ->Data Resources ->VDW ->User Guidelines and Tools
All new documents to be uploaded should go through a
standards review
All existing documents on CRN Portal should be revised as
per new standards
All Lead Site programmers should follow same standard
guidelines before sending out programs
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Advantages
Keep track of revision numbers and order of
programs to run
Easier for new programmers to join on-going studies
Easy start for Lead site programmers (download
template and start working on content)
Efficient and effective way to document large
studies
Clear/consistent document standards across all
HMORN sites
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Thank You
Contact: Bhushan Mahajan
- [email protected] http://www.linkedin.com/in/bhushan001
Dean Kjar ([email protected])