![Page 1: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/1.jpg)
Spot-buying Automatization - e-Sourcing leverage Ostrava, 6th November 2014
Tom Veit
(Head of Procurement Central & Western Europe)
![Page 2: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/2.jpg)
© SABMiller 2014
Agenda
What Does it Mean Spot-Buy Activity (Key Highlights)
Real Examples of Spot-buy Activities
How to Automatize Spot-Buys
Key Enablers for Efficient Operational Procurement
Spot-buying and e-Sourcing
Questions and Next Steps
How to Properly Manage also Tactical Pocurement Activities
![Page 3: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/3.jpg)
© SABMiller 2014
What is Spot-buing activity
Spot Buys are purchases for goods/services that are:
Not covered by an existing contract or written agreement with suppliers
Covered by a contract or written agreement (from a terms and conditions
perspective) but no price is (yet) agreed with the suppliers
Below a certain pre-defined value (higher values should be covered by Category
Management)
Requiring (respectively benefit from) an individual RFQ/negotiation process
3
SAB Miller Definition
![Page 4: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/4.jpg)
© SABMiller 2014
Spot-buing
Spot Buy activities are:
Very often managed by business instead of Procurement or Purchasing dept.
e-Sourcing tools mostly not used
High risk of wasting your money through friendship between supplier and business
Even if this activity is based on valid contract,
further negotiation needed
4
Key Highlights
![Page 5: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/5.jpg)
© SABMiller 2014
Few standard examples of Spot-buy activities
We can find Spot Buy activities in many category groups:
Financial services (operational or fin. leasing, consultancy, ..)
Marketing (Printing services, gifts and other 3D materials, ATL/BTL services)
MRO (chemicals, laboratory equipement, consumables)
Packaging materials (mainly printed materials like labels, foils, corrugated,..)
Office supply (stationary, furniture,..) and many others..
Crucial is to get full alignment with key business partners
5
Examples
![Page 6: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/6.jpg)
© SABMiller 2014
What does it mean Spot Buy Automatization
Spot Buy Automatization means:
Aggregation of small ad hoc deals into bigger strategic sourcing projects
Aggregation of small request on repeated bases into e-Catalogue
Building of preferred supplier bases for every spend category
Spot-Buy execution using primarily only preferred supplier bases
6
How Can we Leverage e-Sourcing Tools
![Page 7: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/7.jpg)
© SABMiller 2014
Key enablers for high Spot-Buy efficiency
Right procurement penetration within the business (operational procurement team)
Spot-buy specialist role fully embedded in procurement team
Full spend visibility incl. details about buying channels
Ready to use spot-buy instructions per each category
Standards and processes for operational procurement
e-Sourcing tool available
7
Hits and Tips
![Page 8: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/8.jpg)
© SABMiller 2014
How to leverage e-Sourcing in Spot-Buy area
For majority of spot-buy activities we can use e-Sourcing tools.
Benefits:
Better business condition (mainly price)
Reduced time for preparation on our side (activity on repeated basis)
Harmonised and standardised approach
Health relationship with suppliers
8
e-Sourcing Benefits
![Page 9: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/9.jpg)
e-Sourcing in Case of Aggregation of ad-hoc Deals Case Study I.
9
![Page 10: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/10.jpg)
e-Sourcing in Case of e-Catalogue extension Case Study II.
10
![Page 11: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/11.jpg)
e-Sourcing in Building Preferred Supplier Base Case Study III.
11
![Page 12: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/12.jpg)
e-Sourcing in Spot-Buy Execution Case Study IV.
12
![Page 13: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/13.jpg)
© SABMiller 2014
Thank you for any further question...
![Page 14: Spot-buying Automatization - e-Sourcing leverage …...Aggregation of small request on repeated bases into e-Catalogue Building of preferred supplier bases for every spend category](https://reader034.vdocuments.site/reader034/viewer/2022042113/5e8fec38ffa385631f10cca9/html5/thumbnails/14.jpg)
Back-up slides