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S I S T E M K E W A N G A N & P E R A K A U N A N
UNIVERSITI SAINS MALAYSIA
Hairani Mohamed Hairiri 22 Februari 2016
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AGENDA HARI INI
Ulangkaji
Purchase Requistion Direct Entry
Invoice Registration eClaim
A
B
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eFAS@PTJ
ULANGKAJI
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• Pesanan rasmi • Pembekal berdaftar
USM • Semakan peruntukan • Status pesanan • Komitmen • Prestasi pembekal
• Pendaftaran invois
• Maklumat invois
• Tuntutan perjalanan dan pendahuluan diri
A1 - Sistem
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A2 - Aliran Sistem
Kemasukan Data • Maklumat Akaun • Maklumat Perolehan • Maklumat Pembekal
Pengesahan & Kelulusan • Pengesahan • Kelulusan
Penerimaan Barangan /Perkhidmatan • Pengesahan Penerimaan
Pematuhan tatacara
perolehan
Jabatan Bendahari
Cabaran @ PTJ:- 1. Tatacara
perolehan 2. Tarikh PO vs
Barang/ Perkhidmatan
3. Jenis dokumen 4. Pengagihan
tugas 5. Keselamatan ID
pengguna 6. Keselamatan
atau kerahsiaan maklumat kewangan
PR
PO
GRN/FSR
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Bil Dokumen eProcurement 1 Aset dipermodalkan
(Capitalise Asset) IA RA PA
2 Asset tidak dipermodalkan (Non Capitalise asset)
IB RB PB
3 Kerja (Perkhidmatan) Works (Service)
IC RC PC
4 Confirmatory IF RF PF 5 Percetakan (Printing) IP RP PP 6 Alatan & Bekalan
(Goods & Supplies) IS RS PS
7 Penginapan (Hotel) IH RH PH 8 Antara Jabatan
(Interdepartment) ID RD PD
9 Multiple Supplier - - DK
A3 - Penggunaan Dokumen
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A4 - Aktiviti Perolehan @ PTJ
Jenis Bajet
Kawalan Bajet
Bajet Rollover
Komitmen Rollover
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A5 - ID Pengguna
• Kata Laluan 1 • Tiada Perkongsian ID
Yang Sama 2 • Perubahan/Pertukaran
/ Penamatan 3
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eFAS SEKARANG
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Details : Contoh Paparan Semasa
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Petikan Format Pesanan Rasmi
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eFAS AKAN DATANG
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Rujukan Hebahan Bendahari Bil. 8/2015
Penyelarasan Semula Pelaksanaan GST@USM
Pengajaran & Pembelajaran
Pentadbiran &
Perkhidmatan Penyelidikan
Komersial Perkhidmatan Kesihatan
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LOG MASUK
http:bursary.usm.my/eprocurement.pg/
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Kriteria
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1
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Detail : Paparan Menu
1
2
3 4
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Detail : Sub Menu – Item Code
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Detail : Sub Menu – Activity/NEML List
Activity
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Detail : Sub Menu – Activity/NEML List
NEML List
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Details : Contoh Paparan Pembekal Berdaftar GST
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Details : Contoh Paparan Pembekal Tidak Berdaftar GST
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Details : Contoh Paparan NEML
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Details : Contoh Paparan Hotel
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Details : List Perbezaan Sekarang & Akan Datang
Paparan semasa
Paparan Akan Datang
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Contoh Permohonan Pesanan
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Pengesahan Data Pesanan
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Kelulusan Pesanan
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Pesanan Rasmi
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Senarai Pesanan Rasmi
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Contoh Pesanan Rasmi
PSJBEND1000000000318
11800 USM PULAU PINANGTel : 04-6533888
UNIVERSITI SAINS MALAYSIAARAS 3 BANGUNAN CANSELORI
JABATAN BENDAHARI
No. CBP : 011408204800
Kepada:
ALAMAT PENGHANTARAN
JABATAN BENDAHARIBENDAHARIJBEND
Disediakan oleh: Diluluskan oleh:
Tandatangan dan Cop Ketua PTJ
Tarikh 12/02/2016 Tarikh
AIDA10
Delivery Address
TANDA PERKAPALAN:
Prepared by: Approved by:
Shipping Signs
Signature & Chop of Head of Department
/Date: /Date:
"Saya bernama dan bertandatangan di bawah dengan ini mengisytiharkan bahawa tiadamana-mana anggota atau ahli keluarga terdekat yang mempunyai apa-apa kepentingandalam mana-mana urusan perolehan yang dikendalikan oleh saya. Saya juga mengakujanjiakan bertanggungjawab terhadap sebarang tindakan dan keputusan saya dan akan sentiasamemastikan urus-tadbir baik Universiti terpelihara dan segala proses perundangan Universitiberkaitan pembelian, pesanan dan perolehan dipatuhi."
ALAMAT INVOISInvois Address
Kepada:
USM KAMPUS INDUKJABATAN BENDAHARIARAS 3 BANGUNAN CANSELORIUNIVERSITI SAINS MALAYSIA11800 USM PULAU PINANG
ACKNOWLEDGEMENT RECEIPT
I/We hereby acknowledge receipt a copy of the Purchase Order and agreeto abide by the Terms and Conditions contained herein.
Signed on behalf of the company byNameCompany StampDate
:
::
2
BUMI-SAINS CONSULTANCYJABATAN BENDAHARIUNIVERSITI SAINS MALAYSIA11800 USMPULAU PINANG
VD14056-A
PSJBEND1000000000327
No Pesanan
18/02/2016
TarikhKepada
Kod Pembekal & No. CBP: No. Kelulusan Aset: (jika berkenaan)
No. Sebutharga/Tender:
Rujukan 1 /
No. Permohonan:
000000000327
Tarikh Penghantaran:
25/02/2016
Sila bekalkan barang-barang / perkhidmatan pada harga seperti tercatat:
Rujukan 2 /
Rujukan 3 /
Rujukan 4 /
Rujukan 5 /
Delivery Date:
Asset Approval Num:Vendor Code & GST No.: Quotation/Tender No. :
Please supply goods /services at the price as stated below:
/To: /Order No:
Requisition No.:
/Date:
Reference 1:
Reference 2:
Reference 3:
Reference 4:
Reference 5:
100.JBENDAkaun Dikenakan / Chargeable Accounts:
000238682112
CBPGSTTax Code
Kod CukaiDescription
Keterangan Item Unit Harga Unit Jumlah HargaKod ItemItem Code
Bil.Unit Price Per Unit TotalNo
1 3.00 UNIT 89.90 285.88EXTERNAL HARD DISK27103-1 TX-RE 16.18
Jumlah: 285.88MYR
Instructions To Supplier:
SALINAN ASAL pesanan ini MESTI dikembalikan bersama invois pembekalsebagai syarat bayaran.
1. Please return the ORIGINAL COPY of this order with supplier’s invoice forpayment.
2. Surat-menyurat yang berkaitan dengan pesanan ini hendaklah dialamatkan kepadaalamat penghantaran.
2. All correspondence relating to this order should be sent to the addressbelow.
No. Pesanan dan Kod Pembekal hendaklah dicatatkan di dalam semuasurat-menyurat dan invois.
The Order No. and Vendor Code must be quoted in all correspondenceand invoice.
4.
All payments will be credited to the Supplier’s bank account via Inter BankGiro facility.
5.
The following shipping marks should appear on every parcel.6.Tanda perkapalan/penghantaran berikut mestilah ditulis di setiap bungkusan.
Semua pembayaran akan dikreditkan ke akaun bank Pembekal melaluikemudahan Inter Bank Giro.
5.
4.
6.
Arahan Kepada Pembekal:
1.
3. Semua invois MESTILAH dihantar ke ALAMAT INVOIS di bawah. All invoices MUST be sent to INVOICE ADDRESS below.3.
Sila ambil perhatian pembekal perlu mencatatkan ayat-ayat berikut di atas invois yang dikemukakan untuk bayaran:Please note the supplier must include the following sentence on the invoice submitted for payment:"This is to certify that the quality of stores delivered in the consignment is not inferior to the sample for which the contract was awarded or to the quality laid down inthe specifications, whichever is applicable."
PSJBEND1000000000327
11800 USM PULAU PINANGTel : 04-6533888
UNIVERSITI SAINS MALAYSIAARAS 3 BANGUNAN CANSELORI
JABATAN BENDAHARI
No. CBP : 011408204800
1
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Relief Order Baru
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Maklumat PO Maklumat Invois
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Maklumat Invois
Status Invois Kemaskini Maklumat
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Kemaskini Maklumat Invois
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Direct Entry - DK
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Tuntutan Perjalanan
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Tujuan PerjalananBaru
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PenginapanBaru
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Lain-lain Jenis TuntutanBaru
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Ringkasan TuntutanBaru
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Rujukan Berkaitan GST
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Thank You
Transforming Higher Education For A Sustainable Tomorrow 6
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Untuk Jabatan Bendahari
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![Page 48: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/48.jpg)
Details - Invoice Match
![Page 49: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/49.jpg)
Details - Invoice Match Tanpa Adjustment
![Page 50: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/50.jpg)
View G/L - Invoice Match Tanpa Adjustment
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Paparan Baucer Tanpa Adjustment
![Page 52: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/52.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 53: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/53.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 54: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/54.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 55: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/55.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 56: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/56.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 57: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/57.jpg)
Details - Invoice Match Dengan Adjustment
Contoh Kesalahan Kod Cukai
![Page 58: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/58.jpg)
Paparan Baucer Dengan Adjustment Kod Cukai
![Page 59: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/59.jpg)
Contoh
Details - Invoice Match Dengan Adjustment
![Page 60: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/60.jpg)
Details - Invoice Match Dengan Adjustment
Contoh
![Page 61: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/61.jpg)
Details - Invoice Match Dengan Adjustment
Contoh
![Page 62: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/62.jpg)
Details - Invoice Match Dengan Adjustment
Contoh
![Page 63: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/63.jpg)
Details - Invoice Match Dengan Adjustment
![Page 64: SISTEM KEWANGAN & PERAKAUNAN - bursary.usm.mybursary.usm.my/gst/files/RUJUKAN/Slaid_Pembentangan_Sistem... · and invoice. 4. All payments will be credited to the Supplier’s bank](https://reader031.vdocuments.site/reader031/viewer/2022021611/5c93b65a09d3f27d4f8b7ac2/html5/thumbnails/64.jpg)
Direct Entry - DV
Details DV
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Details DV
Direct Entry - DV
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Direct Entry - DV
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Thank You
Transforming Higher Education For A Sustainable Tomorrow 6