SISC Sections Controls User Guide
1 Table of Contents 1 Table of Contents ....................................................................................................................... 1
2 Logging into SISC ........................................................................................................................ 2
2.1 Go to Student information Service Centre ........................................................................... 2
2.2 Click <CWL Login> button .................................................................................................... 2
2.3 Enter your CWL login name and password........................................................................... 2
2.4 Open sisc.jnlp (this screen shot below is from Internet Explorer – you may see a slightly
different message if you are using other browsers) ...................................................................... 2
2.5 Wait for SISC to start............................................................................................................ 2
3 Navigate to SISC Sections Controls screen ................................................................................. 3
3.1 From the top menu, select Course > Courses > SISC Sections Controls, in the Course
Domain ......................................................................................................................................... 3
3.2 You will now see the “SISC Section Controls” Screen ........................................................... 3
3.3 Search for a section ............................................................................................................. 3
4 Click ‘Assignments’ tab .............................................................................................................. 4
4.1 Click the “Assignments” tab. You will be taken to the new Duty Assignments Screen ........ 4
4.2 ‘Duty Assignments’ screen ................................................................................................... 4
5 Searching for Instructors and Teaching Assistants ..................................................................... 5
5.1 The different ways to search for Instructors and Teaching Assistants .................................. 5
5.2 Search for Available People ................................................................................................. 6
5.3 Set the Department Filter .................................................................................................... 6
6 Verify Staff details ...................................................................................................................... 7
7 Assign or remove staff to / from section .................................................................................... 8
8 Assigning Duties to Teaching Assistants and Instructors ............................................................ 9
8.1 There are a few points you need to be aware of when assigning duties to Teaching
Assistants and Instructors: ............................................................................................................ 9
9 Duty Definitions ......................................................................................................................... 9
10 Duty Mappings ...................................................................................................................... 10
11 New Course (DSE) Searches .................................................................................................. 10
11.1 Some new course searches have been added ................................................................. 10
SISC Sections Controls User Guide
2 Logging into SISC
2.1 Go to Student information Service Centre
2.2 Click <CWL Login> button
2.3 Enter your CWL login name and password.
Click <continue>
2.4 Open sisc.jnlp (this screen shot below is from Internet Explorer – you may see a
slightly different message if you are using other browsers)
2.5 Wait for SISC to start
SISC Sections Controls User Guide
3 Navigate to SISC Sections Controls screen
3.1 From the top menu, select Course > Courses > SISC Sections Controls, in the Course
Domain
3.2 You will now see the “SISC Section Controls” Screen
3.3 Search for a section
Enter section information and press <Enter> key - session, course subject, campus
Or, click on “Search Screen” button and enter the search criteria
SISC Sections Controls User Guide
4 Click ‘Assignments’ tab
4.1 Click the “Assignments” tab. You will be taken to the new Duty Assignments
Screen
4.2 ‘Duty Assignments’ screen
SISC Sections Controls User Guide
5 Searching for Instructors and Teaching Assistants
5.1 The different ways to search for Instructors and Teaching Assistants
There are a few different ways to narrow your search when searching for your TAs and
Instructors:
Set department and or Group/Role filter
Search by Employee ID, Last Name, or Fist Name. Typing in the search box will
search against all three fields, so enter a value appropriate for one field (ex. If you
are looking for “Bob Smith”, just search “Bob” or “Smith”. “Bob Smith” will search
for the whole value in the Last Name and First Name, so it will not match who you
are searching for.
Reorder Employee ID, Last Name, or First Name in ascending or descending order
by clicking on the header
Expand column width
Move columns around by clicking and dragging
SISC Sections Controls User Guide
5.2 Search for Available People
5.3 Set the Department Filter
Opens Dept
filter dialogue
box 2
2
Current filter setting. You can select
one or more department filters.
Selected filters will stay from session.
to session
1
1
Click this to
display the
search result
3 3
Result list area:
Names are
displayed here.
4
4
Search for
available
Instructors/TAs
here
2
2
SISC Sections Controls User Guide
6 Verify Staff details
All the information is from HRMS, Early ID or ISIS systems. If the information is not available in the
source systems, it will be displayed as blank
TA Job Code and Job Title
• 400101 – Graduate Teaching
Asst 1
• 400102 – Graduate Teaching
Asst 2
• 400103 – Undergrad Teaching
Group: TA,
Instructor
Source:
• HRMS – HR System
• ePAF/EarlyID
• ISIS – ISIS System
SISC Sections Controls User Guide
7 Assign or remove staff to / from section
To make any changes select <Edit>
Highlight the names you want to assign to and from a section (left click and drag
or left click and CTRL)
Use Arrows to add or remove individuals to/from the section
Names in red text indicate an alert for that individual. The nature of the alert will
appear in the Staff Detail section next to Alert(s)
No Duties Assigned – person is assigned to a section but no duties have been assigned
Not active in HRMS – person is in HRMS and has a code other than the active code OR person is
not in HRMS but is in e-Path or ISIS
No longer available – person is in HRML and has a code other than active, but is among a list of
codes that no longer qualifies the person to be assigned to a section
Other red text in the Staff Details indicates missing information e.g. missing UBC
email address
Columns can be sorted – click on the column headers
Don’t forget to <SAVE>!
Assign (Down Arrow) or Remove (Up
Arrow) TA/Instructor to/from Section
Select <Edit> to make any changes Always remember to SAVE!
Click <Duty Info> for duty
definitions and mappings
SISC Sections Controls User Guide
8 Assigning Duties to Teaching Assistants and Instructors
8.1 There are a few points you need to be aware of when assigning duties to Teaching
Assistants and Instructors:
Duties should be assigned to the TA or Instructor based on department duty
defaults and or known duty information
TA SCL1 and TA SCL2 are mutually exclusive, meaning you can only select one of
these options.
If someone is both an Instructor and TA, you will be prompted to choose a role
(Instructor or TA)
Instructor “Teaching” Duty is assigned automatically when the assignment comes
from Scientia. It cannot be assigned or unassigned in SISC
For duty definitions and permission mappings, please click on the <Duty Info>
button
9 Duty Definitions
SISC Sections Controls User Guide
10 Duty Mappings The table below indicates the type of permissions which each duty combination will trigger*
*Initially, only the FSC permission mappings will be activated via duty assignment in the SISC
Section Controls screen. The Connect and SEOT permission mapping will be activated later in the
year
11 New Course (DSE) Searches
11.1 Some new course searches have been added
Section Assignment Exists
Provides the ability to search for sections whether there are assignments of a particular role or
both roles exist or not. The search checks only for assignments to a section but not duty
assignments.
Will be activated later in the year*
SISC Sections Controls User Guide
Standard Assignment Search
Provides the ability to search assignments of employees who are assigned to a section
Displays the duties each person has for every section they are assigned
Ability search for persons with alerts
Standard Section Search:
This is an existing search which has been modified:
Now includes TA column
Primary Instructor removed and replaced with Instructor Column
Provides the section details information of all the selected sections
Section Status provides the ability to search for Complete, Incomplete, or Cancelled
sections
User Queries
User queries is a feature for every user to be able to save any of the above searches with specific
criteria so that the user can just click and run a user query rather than entering the same search
criteria over and over.