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A P R I L 2 0 1 2
T R A C Y N O W A C Z Y K
T R A N S P O R T A T I O N E N G I N E E R S P E C I A L I S T
O P E R A T I O N S A N D P A V E M E N T M A N A G E M E N T
Kentucky Sign Management System
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KYTC Need
Comply with MUTCD retroreflectivity standards
Accurate, reliable and cost effective method to evaluate traffic signs
Objective is to minimize costs, reduce liability, improve safety
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Project Mission
Develop a statewide sign management program that will meet FHWA requirements and serve as a model for a more extensive KYTC asset management program
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Sign Management System Goals
Identify worn out signs
Minimize requirements for field inspections
Plan and budget resources properly
Useable as liability defense
Compliment existing inventory sets
Anticipate future needs
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Stakeholders and Resources
Districts Central Sign Shop Staff Division of Construction Division of Traffic Division of Maintenance Division of Planning Office of Information Technology Kentucky Transportation Center (KTC) Area Development Districts (ADD) Mandli Communications Agile Assets
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Project Committees
Existing sign inventory
New sign installation inventory
Technology
Operations Management System
Retroreflectivity
Executive steering
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Communication
Share Point site
Quarterly newsletters
Statewide meeting presentations
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Sign Inventory Data
Desired vs. critical data
Create data dictionary
Uniform data structure
Accessible for reporting
Fully integrated data Operations Management System (OMS)
Photolog Database
Sign Click
Enterprise Data System
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Existing Inventory Collection
ADD contract for Sign Click collection
Division of Planning fund Photolog routes
Photolog data extraction ADD contract
In house
Average rate of collection – 50 work hours per county
Projected completion July 2013
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Keeping Inventory Live
Barcode newly manufactured signs
Store sign attributes with barcode in OMS
Mobile OMS Capture location of new installations
“Smart phone” simple
Software functions if barcode unable to be scanned
Synching links attributes with location
Store complete sign inventory
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Technology
Multipurpose mobile device selected
Devices funded by Office of Information Technology
OIT available for additional program development
Device “loaner” library created
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District Level Pilot
Does the process add significant time to normal duties?
Is technology simple and efficient?
Do proposed methods deliver results?
Is GPS device accuracy sufficient?
Do district personnel see value in program?
Are there missed opportunities to simplify process or enhance effectiveness of program?
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Staged Statewide Implementation
District meetings
Regional meetings
Began March 2012
Scheduled to complete June 2013
Scheduled as existing inventory nears completion
Allows on site training
Encounter technical problems on smaller scale
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Feedback
Initial process easy to manage after first week
Software simple and easy to use
Device is comfortable
Does not add significant time beyond synching process
Good understanding of benefits
Appreciation of district visits
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Data Accessibility
Reporting in OMS Nighttime visual inspection forms
Sign installation activity by day
Sign type, sheeting type and installation date to track life spans and liability
Installed Sign Map Created by OIT
Web based
Links to Photolog
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Moving Forward
Database structure in place
Communication between divisions increased
Technology more comfortable
Asset management language familiar
Move toward other roadside assets
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APRIL 17, 2011
MARY MURRAY FHWA KENTUCKY DIVISION
FRANKFORT, KENTUCKY (502) 223-6745
9th ANNUAL TRANSPORTATION
ASSET MANAGEMENT CONFERENCE
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OVERVIEW
Background In The Establishment Of KY’s TAM Foundation / Questions
Organizational Assessment
On-going TAM
Sign Management Intro
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BACKGROUND Pre-2007 – FHWA Division Office established a ASSET
Management POC and had several internal meetings and meeting with KYTC director to discuss Asset Management in terms of :
- identify what area handles Asset Management for KY, - if any policy or guidance was being followed, - do we know what we have, - where is located, -how is it being maintained, - what are we spending, - who’s involved
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BACKGROUND CONT’D
ASK QUESTIONS LIKE . . .
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QUESTIONS WHAT OFFICE MANAGES THE TAM PROGRAM IN YOUR
ORGANIZATION? HOW INVOLVED ARE IS YOUR PERSONNEL WITH TAM? WHAT PERCENT OF YOUR PERSONNEL HAS A BASIC
UNDERSTANDING OF TAM? EMPLOYEE TRAINING? HAD A TAM ORGANIZATIONAL ASSESSMENT CONDUCTED
OF YOUR DOT? ESTABLISHED A TAM STEERING COMMITTEE
/WORKGROUP OR SOME SIMILAR?
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QUESTIONS – CONT’D
HAVE A TAM CHAMPION? PROVIDE REGULAR INFORMATION TO YOUR
ORGANIZATION ON WHAT’S GOING ON WITH YOUR TAM PROGRAM?
DEVELOP GUIDANCE? POLICY? STEWARDSHIP AGREEMENT? STATE GOALS FOR TAM? PROJECT DECISIONS? OTHER?
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BACKGROUND – CONT’D September 2007 – Request by FHWA KY Division to FHWA
Headquarters Office of Asset Management for Transportation Asset Management (TAM) training
March 2008 – Specific training developed and conducted for Kentucky by FHWA Office of Infrastructure.
Purpose - Help KY Division office personnel and key KYTC personnel understand their role in TAM (Finance, Administrative, Operations, Planning, Environment, Safety, Civil Rights, Traffic, Maintenance).
August 2008 – KY Division Office worked with KYTC to establish
an Informal Asset Management Steering Committee
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BACKGROUND – CONT’D
November 2008 - Kentucky requested Headquarters assistance in conducting an “Organizational Self Assessment”.
January 2009 – KYTC’s Informal Asset Management Steering Committee completed a pre-self assessment exercise from the TAM Guide, results sent to FHWA Office of Asset management for analysis.
April 14 – 16, 2009 – TAM Organizational Assessment was
conducted by Review Team from FHWA Office of Infrastructure, Resource Center, and KY Division Office.
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Actions Overall the TAM Organizational Assessment help KYTC
identify specific actions and priorities that they wanted to undertake to further position TAM within the KYTC.
Deliverable: An Implementation Schedule was developed by FHWA and KYTC to implement short term (0 – 6 months), Intermediate (6 – 12 months) and long term (greater than 12 months) recommendations
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KYTC Asset Management Assessment
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Positive Outcome for KYTC
Understand the involvement and role of the other offices/branches and see how their office /Branch can contribute to Kentucky’s TAM Program to help eliminate repetition of effort, provide and obtain better and more useful data from an overall system to meet their needs and make better decisions
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Short - Medium Term Fruits KYTC Transportation Asset Management Champion.
Improving communication between various divisions within KYTC
Performance goals and targets are to be defined for the transportation system within the Department of Highways
The Office of Information Technology has developed a strong enterprise data system that cuts across all program areas within the Cabinet.
Select and implement TAM task – sign management program development
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Sign Management Program Began as response to new MUTCD retro reflectivity
requirements.
Using Photolog images and handheld devices to collect existing sign inventory.
Developing barcode process to track sign manufacture date, installation date, and removal date.
Field crews to use GPS enabled devices to capture location information.
Integrates with Maintenance Management System.
Framework for future Asset Management Programs.
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ONGOING TAM – SIGN MANAGEMENT Advanced Pavement Condition Survey Vehicle
IRI
Rutting
Faulting
Photolog Images
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Photolog Images
Provides recent images for Project Development
GPS Location of Roadway Features
QA/QC for Highway Information System Data
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Some Results Of KY’S On-Going TAM Efforts
Kentucky has a good foundation to continue to build on and we continue to develop our overall TAM Program
Kentucky has established a formal steering committee under the TA Champion to assist KYTC in its TAM implementation efforts.
Kentucky is reaping the benefits of TAM in many areas – one being a successful Sign Management Program
Implementing a culture that supports asset management. Understanding roles and how they affect performance-
quality data needed to make decisions. Incorporating new ideas into KYTC programs.
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Challenges Educating and working with legislators and other
elected officials on TAM in order to increase flexibility in the decision making process.
Educating the public on TAM and how it improves
the function of the Cabinet while maximizing the benefits they receive for their transportation investments.
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KENTUCKY’S SIGN MANAGEMENT PROGRAM - SUCCESS
INTRODUCING TRACY NOWACZYK
KENTUCKY TRANSPORTATION CABINET
INSTRUMENTAL IN THE DEVELOPMENT OF kytc’S SIGN MANAGEMENT PROGRAM