SharePoint as the Centre of your Digital WorkplaceHow other Office 365 services allow you to deliver what your employees really need
Challenges when breaking out from SharePoint
Connecting services together to deliver what you need
Architecture & Admin
Best Practices
Agenda
Challenges when breaking out from SharePoint
Technology Silos
Co-Creating
Content
Office 365
ProPlus
Plan to deploy
the latest version
of Office
Mail &
Calendar
Exchange
Online
Migrate from
Exchange,
Notes,
Voice, Video
& Meetings
Skype for
Business
Enable meetings,
or move from
your legacy PBX
Enable
teams to
chat and
work
together
Chat-based
Workspace
Microsoft Teams
Sites &
Content
SharePoint
Migrate files,
improve
processes and
revolutionize
your intranet
Enterprise
Social
Yammer
Improve
org-wide
comms and
share ideas
Collaboration Silos
Siloed Apps Friction across applications – multiple logins, difficulty
sharing and discovering information
Shadow IT Incomplete toolset can lead to inconsistent
security, compliance and risk
Wasted TimeContext switching between different apps
drains attention and time
Co-Authoring Content
Chat-based Workspace
Sites & Content Management
Enterprise Social
Mail & Calendar
Voice, Video & Meetings
Collaboration Silos
• Technology-driven projects are not aiming towards the same goal
• The overall value of each technology isn’t maximised
• Your employees don’t know that the services are related
• You need to work hard to deliver a solution that helps people become more productive
Connecting services together to deliver what you need
Breaking down collaboration silos
SharePoint
Teams
Office 365 ProPlus
Yammer
Outlook
Skype
Sites & Content Management
Chat-based Workspace
Co-Authoring Content
Enterprise Social
Mail & Calendar
Voice, Video & Meetings
Complete Collaboration SolutionOffice 365 addresses the breadth of collaboration
needs across your company
Integrated ExperiencesOffice 365 Groups and Graph enable integrated
experiences that facilitate effective collaboration
Security and ComplianceOffice 365 delivers the security, compliance and
manageability required in today’s workplace
Office 365 Groups
At it’s core - a list of members and owners
SharePoint is the foundation for content collaboration
Attached to different Office 365 services
Provisions and provides UI across office 365
User-driven creation and management
Introducing Office 365 Groups
The fabric of Office 365 Groups
Office 365 Groups
Office Graph
Infrastructure
Key benefits
Public by default
Self-service
Sharing to non-members
Context & history
Single definition
Simple to manage
Groups-enabled experiences
Get going quickly with simplified Group
membership managed in Azure AD
Build your site with using rich experiences for
libraries, lists, and pages
Organize content and highlight team news
Access your site on the go with SharePoint
mobile app
SharePoint Online
Microsoft Teams
Chat, content, people, and tools live in a team
workspace.
Teams have quick access to information they need.
Integrated with SharePoint, OneNote, Skype for
Business.
Work with Office and other documents right in the
app.
FPO
FPO
Smarter email and calendaring with Outlook
Stay on top of what matters with a focused inbox
Share OneDrive files easily as cloud attachments
Call attention to critical actions & input with @mentions
Go beyond distribution lists with a group inbox & calendar
Easy onboarding for new members with full group history
Outlook and Exchange Online
Foster open team discussions with the group feed
Tap into collective knowledge with search & discovery
Crowdsource ideas & share best practices across the org
Get the pulse of your company using polls, praise & follows
Drive employee engagement with actionable updates & alerts
Connect with Yammer, the social network for work Yammer
SMS
Which tool to use, when
Outlook Modern distribution lists
YammerCommunities of interest,exec engagement
Microsoft TeamsHigh velocity collaboration
SkypeVideo and voice meetings
SharePointLibrary for shared files
Office 365 Groups Architecture and Admin
Groups Architecture
SharePoint
SharePoint Online AD
Documents OneNote
OneDrive for business
Additional workloads
Workload scenarios
Workload resourcesLocal
directory
Exchange
Conversations Calendar
Group mailbox
Exchange Online AD
IdentityResource URLsOwnersMembers
AAD
Group identity
One identity Azure Active Directory (AAD) is the master
for group identity and membership across Office 365 (Exchange, SharePoint, etc.)
Federated resources O365 services extend with their data
(e.g., conversations stored in Exchange mailbox & documents stored in OneDrive for a group)
Loose coupling Services notify each other of changes to
a group (e.g., creation, deletion, updates)
Using sync from AAD to Exchange Online AD and SharePoint Online AD they achieve reliability if they miss notifications
Groups Management
Admin UI Office 365 admin center
AAD control panel
Office 365 Admin app
Scripted via PowerShell cmdlets Execute against Azure AD as primary
Synchronous notification/update in Exchange/OneDrive
*UnifiedGroup
Create, edit, and delete
Manage single-value properties available on the Group object
*UnifiedGroupLinks
Manage members, owners, and subscriber list
Groups Policy Controls
New-OwaMailboxPolicy –Name “<policy name>” Set-OwaMailboxPolicy –Identity “<policy name>” –GroupCreationEnabled $falseSet-CASMailbox –Identity <user> -OWAMailboxPolicy “<policy name>”
Naming conventions Set on display name during create/change
Blocked word list, pre-/post-fix based on AAD attributes or fixed text
Same policy for DL and Groups
IT admins can override
Group creation permissions Control groups create UI in Outlook web & desktop for
certain or all users through policy
Does not prevent users from using groups
IT can still create groups (managed scenarios)
See Controlling Group Creation
Best Practices
Best Practices for adoption of Groups
Planned adoption works best Determine common use cases that are likely to be appropriate for you
Team Groups and Project-based groups are great examples
Create sample use cases outlining the business problem they solve
Viral adoption may not work Soon there can be many “test” groups or similar
• These will become clutter and may be difficult to clean up
Plan for a group lifecycle from the beginning How will you decommission and remove groups?
Will you enforce a naming convention for groups?
Best Practices for adoption of Groups
Plan to adopt after migration of mailboxes You can use groups without it, but it has hooks into Exchange Online
Create user-facing guidance on scenarios Common use cases are available – you aren’t starting from the beginni
Plan for future Yammer integration Align your Yammer org policies with Office 365 groups for better
longer term integration.
Summary
SharePoint is the center of your digital workspace
Use Office 365 Groups to enable adoption of other services simply and seamlessly
Plan your adoption so that the user-driven creation and management is aligned to the organization goals rather than adopted randomly.
We can help you understand how to best adopt integrate and adopt Groups-based services in your organization
Changing the way the world works