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SGU’s Project ManagementCourse – Spring 2008
CLUB HAPPY TIMERS
LIME @ The Brewery Car Park
THURSDAY MARCH 27TH
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GROUP MEMBERS
• Michelle deGannes• Barrymore McBarnette• Andris Douglas• Randolph Augustine• Lawrence Layne• Boyd Embleton
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PROJECT ORGANIZING• PROJECT DEFINED
• PROJECT PROPOSAL• PROJECT LEADER APPOINTED• COMPILED WORK BREAKDOWN
STRUCTURE
• PROJECT PLANNING• BRAINSTORMING OF POTENTIAL
RISKS ASSOCIATED WITH PROJECT
• COMPILING OF RISK ASSESSMENT
• EVALUATION OF RISK RESPONSE (CONTINGENCIES)
• EXECUTING OF PROJECT• DELIVERED (Had Plenty Fun!).
• ANALYSIS OF PROJECT
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PROJECT PROPOSAL
• Synopsis: the objective of the project was to generate revenue, as much as possible from a budget of EC$ 400.00. Whereby the proceeds goes in aid of a charity – St. Martin Home for the Aged. The project entailed having a Lime where the patrons had a choice of a wide array of drinks and different Bar-b-cue meats to choose from.
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RESPONSIBILITY MATRIX
Project Team
Task MG AD RA BM LL BE
Liquor License R
Music Permission R
Secure Sponsorship S S S
Organize Drinks R
Venue Permission R
Print Flyers R
Radio Ads R
Secure BBQ Meats R
Secure person to do BBQ R
Ensure Tents Installed R
Uplift Ice R
Music System for Event R
Sell at Event S S S S S S
Clean-up Site after Event S S S S S S
MG – Michelle deGannes, AD- Andris Douglas, RA – Randy Augustine, BM – Barrymore McBarnette,
LL – Lawrence Layne, BE – Boyd Embleton, R – Responsible, S – Supports/Assists
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IMPACT OF PROJECT ON OBJECTIVES
• Our Project had a positive outcome. That is, over $1,700.00 was generated, ensuring a mostly like scenario was achieved.
• Project Management Principles were used especially in the planning and execution of our project.
• Team work was instrumental in attaining project goals and at the same time we had plenty FUN.
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IMPLEMENTATION ACTIVITIES
• Adhering to our Responsibility Matrix.
• Following our Risk Response Plan.
• Ensuring patrons had a GOOD TIME.
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Analysis of Challenges & Responses.
• CHALLENGES1. Timing of event - it was not a
weekend or month-end.
2. Liquor license approval.
3. Continuous support from team members.
4. Inadequate advertising
5. Improper security
6. Activity Creep
• RESPONSES1. Using social connection as well
as good marketing strategy and creative advertising.
2. Worked under the Brewery’s “umbrella”.
3. Motivation – Reminders of goal to be achieved.
4. Innovative, even doing some “Ambush” marketing and seeking Sponsors’ support.
5. Being extra vigilant.6. Adhering to the project scope.
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Analysis of Objective
• Budget Outlay= EC$ 400.00
• Funds generated = EC$ 3,846.75 (Drinks) + EC$ 579.95 (BBQ) = EC$ 4,426.70
• Expenses
• = EC$ 454.17 + Drinks Cost • Profit = Approximately
$ 1,700.00 at present (this figure will increase since the Brewery’s Management has committed to make a tangible donation).
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Effective Project Management
• Assigning a Project Leader Early.• Compiling the Work Breakdown Structure• Strategic Use of Social Capital (Partnership with
the Brewery)• Risks Management • Team Work • Controlling Scope Creep
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Ineffective Project Management
• Inadequate Advertising• Failure to aggressively pursue additional sponsors• WBS was not thorough
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Lessons Learnt for Managing Projects
• Always have a detailed Work Breakdown Structure, take nothing for granted.
• Have Contingencies in place, especially for critical tasks.
• TEAM – Together Everyone Achieves More
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END
THANK YOU