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Tea
cher
Pri
nci
pal
Parents
Students
School District Improves Education by Linking the pieces together
Debbie KarcherCIO Miami-Dade County Public SchoolsDebbie KarcherCIO Miami-Dade County Public Schools
EdPG – All Hands Meeting
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Agenda
Employee, teacher, parent, student portals Adoption Student Achievement Equity and Access It’s the process! Flexible and agile systems Benefits, challenges, and looking forward
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Microsoft Ups Ante in Education Program
Microsoft is committing $235.5 million more to Partners in
Learning, renewing it’s commitment to making
technology more affordable and accessible for everyone.
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Partners in Learning is focused on three primary areas in this second phase:
Training programs to build capacity and skills
Bringing the transformative power of software to many more people
Bringing people together to create community at the grassroots level
Microsoft Ups Ante in Education Program
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Who is M-DCPS?
Fourth-largest US school district 390 public schools; 64 Charter
schools Serving 2400 square miles 345,000 students 53,000 employees 131 Unique Home Languages
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The Big Picture
The Vision Have all users connected to all information at anytime
The Challenges Giving all of our users access to their systems Providing our parents an easy and consistent way to
monitor their child’s progress Tactical Objectives
Increase parent involvement Connect silo systems Provide easy and consistent access to information Reduce paper-based systems
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The Solutionwww.dadeschools.net
StudentsStudents ParentsParents
EmployeesEmployees CommunityCommunity
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Adoption
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Portal Statistics
Portal Usage Statistics Total Hits Employee Portal 971,099 Teacher Portal 226,499 Parent Portal 588,475 Student Portal 1,954,631
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Portal Statistics
Portal Usage Statics Distinct Users
Employee Portal 31170
Teacher Portal 18443
Parent Portal 21678
Student Portal 93124
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My Site
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Student Achievement
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Teacher/StudenDrill Down
Teacher/StudenDrill Down
Test Scores Absences Homeroom Section Birthdates
Teacher Portal
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TeacherPortal
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My Applications
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Electronic Gradebook Application
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You can drill down to the school level
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Equity and Access
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Students can…Students can… View their schedule/grades E-Textbooks Store documents Teacher/Student Collaboration site School announcements and events Create your own “My-site” Many more resources
Student Portal
E-Textbook
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It’s the Process!Not the technology!
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Login to Parent Portal Using your
Existing Account
Create an Account – First Time
Users
Parent Portal Access
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M-DCPS Acceptable Use Policy
Read in detail
If you agree to these terms,
Select Accept
One Time Only
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Your child’s MDCPS 7
digit Student ID
Parent 6 digit Pin Number
Student Date of
Birth
Student birth place
State or Country
Necessary Information for
Registration
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Repeat the process, for ALL your children attending MDCPS. You need a Parent Pin Number for each
child
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Account Confirmation
P1234567
12345678
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Reset Password
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New FeaturesNew Features Student Schedule Student Assignments
& Grades Attendance E-Textbooks School Bus Information Free and Reduced Meal
Application process Ask A Question and
many more resources
Parent Portal
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Parent Interne
t Viewer
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Flexible and Agile
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Online Application processed and reviewed by District Community Service Office
Community Portal
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Benefits
•Helping with 40% student mobility
•Flexible & Agile System
•Highest quality of education for students
•More student use of technology
•Provide parents opportunity to participate in education process
•Give teachers tools & information to succeed
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Challenges
Fit any device Adoption slow for adults Internet access to all homes Self-Service for Parents
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Looking Forward
Pause and Let Organization Absorb Technology
Social Networking Mashups Port to any device Establish Best Practices in Education New Projects Once Potential is
Realized
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Benefits
Safe “My Site’” and collaboration space Can see daily attendance and grades Online textbooks and curriculum
Involved in student’s education and school activities
Catch problems before the end of grading period
I left my book at school no longer an excuse! Enhanced productivity Access to information they never had before Systems are easier to learn
Easier to participate in activities (less bureaucracy)
Customized gateway to M-DCPS Flexible and agile for future programs
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Equity
How have the portals brought about equity?
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Implementation/Timeline
Portal LiteMay 1, 2006
Enterprise Portal November 2006 to April 2007
Infrastructure and Employee Portal with Collaboration
Enterprise Portal November 2006 to April 2007
Infrastructure and Employee Portal with Collaboration
August 2007 District and Community
Deployment; Global Registration System and
Internship
August 2007 District and Community
Deployment; Global Registration System and
Internship
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Decision Making Process
Key Criteria Existing infrastructure and skill sets Scalability Technology partners and third party services Flexibility Rapid Development
Why SharePoint? Experience with Microsoft Products Mature Microsoft Exchange Environment (ADS) Successful Portal “Lite” Established Personnel and Student Data Warehouse Microsoft Platform throughout District Good Partner Relationship with Microsoft
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Lessons Learned
Portal Lite Over Estimating Services,
Under Estimating Staff Mapping and Establishing
Environments Beforehand Change Control in Place Getting all Parts to Work Together
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Landscape for Public K-12 School Systems
Political Splintered Funding – Not Sustained Leadership Changes Information Technology
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Q&A