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FI: Accounts Payable 1
Unit 1: Introduction
SAP-ERP
Accounts Payable Version 1.0
Unit 1: Introduction
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Unit 1: Introduction
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice and Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries
Unit 6: Reporting
Course Agenda
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Unit 1: Introduction
Course Objectives
At the completion of this course, you will be able to:
Understand the Accounts Payable structure within SAP R/3
Understand the Key Concepts and Functionality within the Accounts Payable module
View Vendor Master Records
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Unit 1: Introduction
Course Objectives (cont.)
At the completion of this course, you will be able to:
Process Vendor Invoices and Credit Notes
Process Vendor Payments
Perform Vendor Inquiries
Reporting Capabilities
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Unit 1: Introduction
Accounts Payable Easy Access Screen
Different SAP R/3 Modules – AP module highlightedNon-purchase order invoice processing
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Unit 1: Introduction
Materials Management Module
Purchase Orders and Goods Received are all processed on SAP R/3 through the Material Management module within Logistics
Purchase orders are created in Purchasing
PO related invoices are processed in Logistic Invoice Verification
Good Receipts are created in Inventory
Management
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Unit 1: Introduction
Key Terms
Company Code
Purchasing Organization
Plant
Document Types
Document Structure
Document Flow
SAP R/3 modules
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Unit 1: Introduction
A/P Module – Document Types
Document Types: Different document types exist in SAP R/3 to cover different business transactions.
In Financial Accounting, there are different document types for the different transactions executed in each module:
Accounts Payable Accounts Receivable General Ledger Asset Accounting
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Unit 1: Introduction
A/P Module – Document Types (cont.)
In Materials Management, there are different document types for the different transactions executed for:
Goods Received Goods Shipped to customers Purchase order related invoices processed
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Unit 1: Introduction
Standard Document Types for AP
AP Document Types
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Unit 1: Introduction
Document Structure
Documents share a data structure consisting of:
Overview Header Items
Overview DataOverview Data
Header DataHeader Data
Item DataItem Data Item DataItem Data
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Unit 1: Introduction
Financial Document Overview
Line Item Data
Header Data
Overview Data
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Unit 1: Introduction
Represents a manual process outside of LIMS
Represents a process within LIMS
Key Concept ProcessThree way match concept
1. Purchase Order
2. Goods Receipt
3 FI documents created to record Dr and Cr entries
3. Invoice Receipt
4. Payment
Two way match concept
1. Purchase Order
2. Invoice Receipt
2 FI documents created to record Dr and Cr entries
3. Approval obtained
4. Payment
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Unit 1: Introduction
Accounts Payable SAP R/3 Functionality
Summary of:
Vendor Master Data Transaction Functionality Inquiries Reporting
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Unit 1: Introduction
Vendor Master Data
A Vendor Account on SAP R/3 is known as a Vendor Master Data Record.
The Vendor Master Record stores all purchasing and finance data for vendor.
A Vendor Master Record must exist on SAP R/3 for a vendor before any business activity can occur for Wyeth.
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Unit 1: Introduction
Vendor Master Data (cont.)
A Vendor Master Record has three views:
A General Data view which provides information on
vendor address, telephone number, etc. A Company Data view which provides details for vendor
payments. A Purchasing Organization Data view which provides
details for creating and managing purchase orders.
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Unit 1: Introduction
SAP R/3 Menu Path for Vendor Master Records
Vendor Master Records
Transaction for both company code and purchasing views
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Unit 1: Introduction
Initial Vendor Master Record Screen (FK03)
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Unit 1: Introduction
Vendor Inquiries and Vendor Account Management
SAP R/3 provides multiple transactions for performing vendor account inquiries.
You can display:
Vendor Balances
Vendor Line Items
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Unit 1: Introduction
A/C Inquiries and Management Transactions
Display Line Items and Balances
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Unit 1: Introduction
Reporting Functionality
SAP R/3 provides multiple standard Accounts Payable Reports.
SAP R/3 Standard Reports
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Unit 1: Introduction
Reporting Functionality
Additional Wyeth custom reports
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Unit 1: Introduction
Questions and Answers