C:\Users\shefley\Desktop\SURPLUS BID\PT17-0294N\PT17-0294N_SURPLUS PROPERTY SALE.docx Revised 04/2005

RETURN SEALED BIDS TO: CITY OF TACOMA REQUEST FOR BID BID NO.:

PURCHASING DIVISION BUYER: Samol Hefley 3628 South 35th St. 98409 PHONE: 253-502-8249

PO BOX 11007 98411-2597 FAX: 253-502-8372 Tacoma, WA DATE: July 7, 2017

SURPLUS PROPERTY SALE

SEALED BIDS will be received until 11:00 a.m., Wednesday July 19, 2017

FOR: Purchase of items listed below. Weights and quantities are estimated. Items will be sold as-is and where-is, and in accordance with instructions attached hereto. Freight costs and arrangements are the responsibility of the bidder. Bids must be submitted on this form. LOCATION OF SURPLUS PROPERTY:

See Details Below

VIEWING CONTACT:

Dave Haley: 253-502-8235

, the undersigned hereby agrees to purchase items as indicated below, at prices shown for each:

QUANTITY DESCRIPTION UNIT PRICE TOTAL ALL PRICES QUOTED SHALL BE F.O.B. ORIGIN 1 LOT SURPLUS BATTERIES $XXXXX LOT $_________ ___ Are you a certified or permitted lead-acid battery recycler

that manages batteries according to WAC 173-303-520? (Bidder must also provide evidence of its permit, certification or compliance with its bid response)

Sub-Total: $_________ ___

YES No Sales Tax: $_________ ___

Grand Total: $_________ ___

* SOLD AS IS - WHERE IS * This Sale May be Subject to Council or Utility Board Approval

GOOD FAITH DEPOSIT: Find attached deposit in the form of Certified or Cashier's check in an amount not less than five (5) percent of the total bid (cash not accepted).

Check No.: N/A Date: N/A Amount: $ N/A

Bidder certifies that this purchase is for resale in the regular course of business, or is to be used as an ingredient or component part of a new article of tangible personal property to be produced for sale, or is a chemical to be used in processing an article to be produced for sale.

Resale No.:

Signed:

(Authorized Signature as required) If not applicable, Washington State sales tax will apply and will be added to the bid amount.

The Undersigned hereby agrees to purchase any or all items described above in accordance with conditions and instructions contained in this bid call:

Bidder:

Phone:

Address:

City/State/Zip:

Printed Name/Title

Fax:

Signed:

Date:

Bid Submittal Check Sheet 

 

Your bid proposal must be received in the Purchasing Division by 11:00 a.m., Wednesday, July 

19, 2017. Fax bid submittals are acceptable. The following items make up your bid submittal 

package: 

1. Completed and Signed Bid Proposal Page 

2. Evidence of being a certified or permitted lead‐acid battery recycler 

3. Any additional information required in specification 

Failure to comply may result in your bid being declared non‐responsive and rejected. 

 

Documents required after award: 

Payment Proof of insurance Hold Harmless Form 

C:\Users\shefley\Desktop\SURPLUS BID\PT17-0294N\PT17-0294N_SURPLUS PROPERTY SALE.docx Revised 04/2005

CITY OF TACOMA GENERAL INSTRUCTIONS FOR BIDDING ON SURPLUS PROPERTY

Submittal Information Sealed bids must be delivered to the office designated on the attached form, on or before the time mentioned thereon. Any bid received after the established opening time will not be considered, and will be returned to the bidder unopened. When specified by the City, bids must be accompanied by a Certified or Cashier's check as a bid and performance guarantee (good faith deposit) in an amount not less than five percent (5%) of the amount of the bid, made payable to "Treasurer, City of Tacoma." Cash will not be accepted. Deposit checks will be returned to unsuccessful bidders after award of the bid to the successful bidder. The deposit of successful bidder shall be applied to the purchase price. If the successful bidder fails to consummate the purchase, such deposit shall be forfeited as liquidated damages to the City of Tacoma. Bids must be valid for a minimum of 30 days after the opening date. Bidders may inspect the items offered for sale at the location indicated on the attached form. The City reserves the right to reject any or all bids received, to award any or all of the various items to separate bidders, to waive any informalities in the bids, and to award as best serves the interest of the City. Disclaimer of Warranty All items are sold AS-IS and WHERE-IS, with all faults. The Seller makes no warranty, express or implied with respect to the condition of the goods. SELLER SPECIFICALLY DISCLAIMS ANY AND ALL UCC WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Quantities/Payment Unless otherwise indicated, quantities and/or weights are estimates only. Buyer shall not be entitled to any price adjustment in the event of variance in the estimated quantity. The total sale amount will be based on the unit prices quoted and the total quantity or weight as determined by scale weight at the time material is picked up. Within one week from date of notification of award, the successful bidder must make payment in full for all items awarded. Payment for metals or other items that must be weighed shall be based on the estimated quantities as shown in the bid call, with final payment adjustment to be made based on actual weights picked up as ascertained by the scale tickets. All payments are to be by Certified or Cashier's check, made payable to "Treasurer, City of Tacoma." Any material, equipment or other items bid upon must be removed by the successful bidder within one week from date of notification of award, unless stated otherwise under special instructions. Material bid on may be added to by like material through normal course of operation of the City of Tacoma between the time of the bid opening and the time the salvage is picked up. However, all material in any designated bin or location must be removed during the normal course of pick-up by the successful bidder. The successful bidder will be required to pay Washington State sales tax, unless he/she is a qualified dealer, in which case he/she must furnish his/her resale number, as indicated on the bid form. Hazardous/Toxic Substances The Buyer shall abide by all local, state and federal laws and regulations pertaining to the use, transport, handling, reclamation, and disposal of hazardous or toxic substances, including but not limited to the following: The Toxic Substance Control Act; the Resource Conservation and Recovery Act; the Comprehensive Environmental Response, Compensation and Liability Act; the Hazardous Materials Transportation Act; the Hazardous Waste Management Act; the Occupational Safety and Health Act; and the Washington Industrial Safety and Health Act. Indemnification - Hold Harmless Purchaser acknowledges that pursuant to the terms of this agreement, Purchaser is totally responsible for the safety of all persons and property in the performance of this contract. Purchaser assumes the risk of all damages, loss, cost, penalties and expense and agrees to indemnify, defend and hold harmless the City of Tacoma, from and against any and all liability which may accrue to or be sustained by the City of Tacoma on account of any claim, suit or legal action made or brought against the City of Tacoma for the death of or injury to persons (including Purchaser's or subcontractor's employees) or damage to property involving Purchaser, or subcontractor(s) and their employees or agents, or for any other cause arising out of and in connection with or incident to the performance of the contract except for injuries or damages caused by the sole negligence of the City. In this regard, Purchaser recognizes that Purchaser is waiving immunity under Industrial Insurance Law, Title 51 RCW. This indemnification extends to the officials, officers and employees of the City and also includes attorney's fees and the cost of establishing the right to indemnification hereunder in favor of the City of Tacoma.

 

General Information and Technical Information Surplus Batteries

Specification No.: PT17-0294N  

  Scope of Bid Tacoma Public Utilities (TPU), Tacoma Power, is soliciting bids for the sale of one (1) Lot of surplus batteries.

 Pricing Prices shall be FOB origin, AS-IS - WHERE-IS. The “LOT” bid price shall be full and complete compensation for the surplus batteries. Any and all costs associated with moving the batteries shall be borne by the awarded Bidder.

 Cost to Prepare Proposal Tacoma Power will not be liable for any costs incurred by the Bidder in preparation of a bid proposal submitted in response to this Request for Bids.

 

 Bid Evaluation Criteria The contract will be awarded to the highest responsive, responsible bidder complying with the specifications, provided such bid is reasonable and it is in the best interests of the Tacoma Power.

 All other elements or factors, which are not specifically provided for in this contract, which would affect the final cost to and the benefits to be derived by TPU, will be considered in determining the award of the contract. The final award decision will be based on the best interests of Tacoma Power.

 Pick-Up Pick-Up shall be FOB origin, AS-IS / WHERE-IS. No surcharges will be allowed. Awarded vendor is responsible for all costs related to moving the surplus batteries.  Payment Payment, including Washington State Sales Tax (if applicable), must be received prior to moving the batteries from Tacoma Power property. All payments must be paid to Tacoma Power within ten (10) business days from notification of award. Payments shall be in the form of a certified or cashiers check.  Insurance Vendor is required to provide and keep current insurance coverage per City of Tacoma requirements.

TACOMA POWER BATTERY SURPLUS

SPECIFICATION: PT17-0294N  

  Tacoma Power has 44 pallets of batteries available for surplus sale at its main facility located at: 3628 South 35th Street, Tacoma, WA 98409. The batteries are various models and manufacturers. Total weight of pallets, crates, and batteries is over 36,603 pounds. The lot consists of approximately Manufacturer Model Quantity APC SYBTU1-PLP 8 C&D Tech LIBERTY 1000 4 C&D Tech 3KCR5 4 C&D Tech 3DJ-200 21Datasafe 12HX300-FR 40Deka Unigy HR5500ET 30Enersys/Exide POWERSAFE 3CC-5 46Enersys/Exide POWERSAFE 3CC-3 32Enersys/Exide POWERSAFE EC-11 19Fiamm SD 17 136Fiamm SD 19 20GNB ABSOLYTE 24-90A13 48Varta 70PZS490 48Generic automotive battery 12V 2 Total # of individual batteries 458

 Bids for this LOT of batteries will only be accepted from certified or permitted lead-acid battery recyclers that manage the batteries according to WAC 173-303-520. Bidders must provide evidence of their permit, certificate, or compliance along with their bid.  The battery cells are expected to be available for removal within one week after payment and all paperwork has been received. The successful bidder may be able to make alternate arrangements using the contact information below.  Tacoma Power will load the cells on the purchaser’s vehicle, but the purchaser must provide 48 hours’ notice of their desired pickup schedule. This may only be coordinated after payment and paperwork has been provided to Tacoma Power.  Questions about this offering may be made to Dave Haley, Power Division Supervisor, at 253-502-8235.

  

APPENDICES:  

1. Pictures 2. Standard Insurance Requirements 3. Hold Harmless Form

City of Tacoma - Finance Department

RETURN CERTIFICATE TO: Purchasing Division

P.O. Box 11007 Tacoma, WA 98411-0007

253-502-8468 / FAX 253-502-8372

INSURANCE CERTIFICATE REQUIREMENTS Please furnish the Purchasing Division with a Certificate of Insurance with the following liability limits based on the contract amount:

CONTRACT AMOUNT LIABILITY LIMITS $ 25,000 and Under $ 500,000 Combined Single Limit $500,000 and Under $1,000,000 Per Occurrence / $2,000,000 Aggregate Over $500,000 $5,000,000 Total Coverage

A. Umbrella excess liability may be used to reach the limits stated above. Coverage must

include: 1. Comprehensive General Liability 2. Automobile Liability - Hired and Non-Owned 3. Contractual Coverage 4. Broad Form Property Damage 5. Underground Explosion and Collapse Hazard (if necessary by the nature of the work) 6. Any additional coverage specifically required by the City's specification

B. The following general requirements apply:

1. Insurance carrier must be authorized to do business in the State of Washington. 2. Coverage must include personal injury, protective and employer liability. 3. Contractor must provide with the certificate (a) evidence of the amount of any deductible or

self-insured retention under the policy, and (b) policy endorsement(s) that verify compliance with the additional insured and the primary/non-contributory requirements specified in Section C. 1 and C. 2. below.

4. It is the contractor's responsibility to keep an up-to-date Certificate of Insurance on file with the City throughout the contract.

5. Contractor’s insurance must be primary and non-contributory over any insurance the City may maintain, that is, any such City insurance shall be excess to limits stated in the certificate.

C. The following statements are required on the Certificate of Insurance:

1. "The City of Tacoma is named as an additional insured" ("as respects a specific contract" or "for any and all work performed with the City" may be included in this statement).

2. "This insurance is primary and non-contributory over any insurance or self-insurance the City may have" ("as respects a specific contract" or "for any and all work performed with the City" may be included in this statement).

3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. See example below.

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The below listed certificated holder is added as an additional insured as respects any and all work performed with the City (or as respects project _________). This insurance is primary over any insurance or self-insurance the City may have for any and all work performed with the City (or as respects project _________ ).

CERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER:______ CANCELLATION

CITY OF TACOMA PO BOX 11007

TACOMA WA 98411-0007

“Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to do so shall impose no obligation or liability of any kind upon the company, it’s agents or representatives.”

Insurance-Standard Revised 04/24/12

C:\Users\shefley\Desktop\SURPLUS BID\PT17-0294N\PT17-0294N_SURPLUS PROPERTY SALE.docx Revised 04/2005

CITY OF TACOMA

SURPLUS PROPERTY DISPOSAL/SPECIFICATION NO. FROM (Dept): TO (Purchaser/Recipient):

Indemnification--Hold Harmless Purchaser/Recipient acknowledges that pursuant to the terms of this agreement, Purchaser/Recipient is totally responsible for the safety of all persons and property in the performance of this contract. Purchaser/Recipient assumes the risk of all damages, loss, cost, penalties and expense and agrees to indemnify, defend and hold harmless the City of Tacoma, from and against any and all liability which may accrue to or be sustained by the City of Tacoma on account of any claim, suit or legal action made or brought against the City of Tacoma for the death of or injury to persons (including Purchaser/Recipient’s or subcontractor’s employees) or damage to property involving Purchaser/Recipient, or subcontractor(s) and their employees or agents, or for any other cause arising out of and in connection with or incident to the performance of the contract except for injuries or damages caused by the sole negligence of the City. In this regard, Purchaser/Recipient recognizes that Purchaser/Recipient is waiving immunity under Industrial Insurance Law, Title 51 RCW. This indemnification extends to the officials, officers and employees of the City and also includes attorney’s fees and the cost of establishing the right to indemnification thereunder in favor of the City of Tacoma. ITEM: $

ITEM: $ ITEM: $ ITEM: $ PURCHASER/RECIPIENT: ADDRESS: CITY & STATE: ZIP CODE PHONE: NAME: DATE: SIGNATURE: All items are sold/donated/salvaged AS-IS and WHERE-IS, with all faults. Freight costs and arrangements are the responsibility of the bidder. The City of Tacoma makes no warranty, express or implied, with respect to the condition of the goods. The City of Tacoma specifically DISCLAIMS ANY AND ALL UCC WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.