Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings at Jabalpur.
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
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Table of Contents
BRIEF DESCRIPTION OF PROJECT FOR WHICH CONSULTANCY IS REQUIRED ...... 3
DEFINITION:- ................................................................................................................ 3
SUBMISSIONOFTENDER:-........................................................................................... 4
SECTION 1: INSTRUCTIONS TO BIDDERS .................................................................... 7
SECTION 2: ELIGIBILITY AND QUALIFICATION REQUIREMENTS .............................. 12
SECTION 3: EVALUATION ............................................................................................. 14
PRE QUALIFICATION ELIGIBILITY ............................... Error! Bookmark not defined.
Proposal Evaluation: .................................................................................................... 15
SCORING METHODOLOGY: TECHNICAL PROPOSAL ............................................. 17
SECTION4:SCOPEOF WORK ........................................................................................ 19
GENERAL ................................................................................................................... 19
THE CONSULTANT‟S SERVICES- ............................................................................. 19
CONCEPT DESIGN [STAGE 1]: .................................................................................. 20
PRELIMINARY DESIGN AND DRAWINGS [STAGE 2]: .............................................. 20
DRAWINGS FOR CLIENT‟S/STATUTORY APPROVALS [STAGE 3]: ........................ 20
WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4]: ............................ 21
APPOINTMENT OF CONTRACTORS [STAGE 5]: ...................................................... 21
CONSTRUCTION [STAGE 6]: ..................................................................................... 21
COMPLETION [STAGE 7]: .......................................................................................... 22
THEDEPARTMENTS RESPONSIBILITIES ................................................................. 23
OWNERSHIP OF ALL PROJECT DOCUMENTS ....................................................... 24
RECORD DOCUMENTS: ............................................................................................ 24
TERMS OF REFRENCE ............................................................................................. 24
CONSTRUCTIONPHASE ............................................................................................ 25
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Annexure – I .................................................................................................................... 31
STRUCTURE AND ORGANISATION ......................................................................... 31
Annexure - II ................................................................................................................... 32
KEY PERSONNEL ...................................................................................................... 32
Annexure – III .................................................................................................................. 33
Details of similar important works completed as per the guidelines of archeology till
date. ............................................................................................................................ 33
Annexure – IV ................................................................................................................. 34
Details of similar works in hand and performance till date of submission of bid
documents ................................................................................................................... 34
Annexure - V ................................................................................................................... 35
General Approach and Methodology ....................................................................... 35
Annexure–VI ................................................................................................................... 36
FINANCIALSTATEMENT ............................................................................................ 36
Annexure–VII .................................................................................................................. 37
COVERINGLETTER .................................................................................................... 37
Annexure –VIII ................................................................................................................. 38
INFORMATIONREGARDINGCURRENTLITIGATION ................................................. 38
Annexure –IX .................................................................................................................. 39
ADDITIONAL INFORMATION ...................................................................................... 39
Annexure –X ................................................................................................................... 40
MEMORANDUM OF UNDERSTANDING (M.O.U) ....................................................... 40
Annexure –Xi .................................................................................................................. 41
Draft Consultancy Agreement ...................................................................................... 41
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SECTION – 1
1. INTRODUCTION
1.1. BRIEF DESCRIPTION OF PROJECT FOR WHICH
CONSULTANCY IS REQUIRED
1.1.1. Jabalpur Smart City Limited intends to preserve the Identified Heritage properties
which are functional and their surroundings. The properties identified are Town
Hall, Municipal Corporation Building, Anujuman Islamiya School, Gokuldas
Dharamshala, Kamaniya Gate, Ghanta Ghar and Sangram Sagar. The work for
which tender is invited, comprises of repairs/ restoration and reconstruction by
reassembling these Heritage Properties. The project involves careful
repairs/reassembling, strengthening of woodwork, lime mortar work, adaptive
reuse, landscape, electrical , plumbing etc. all relevant works required to restore
the heritage properties to its complete glory with activities. Planning of Demolition
work including sorting of usable material in coordination with Archeology
Department of Madhya Pradesh , if required
1.1.2. The work involves site visits, preparation of accurate measured drawings
with structural details once the site is safe and cleared of debris. Followed by a
fabric status report which will highlight the conservation and reconstruction
approaches, the proposal drawings for adaptive reuse with broad estimates. Once
these are approved then working drawing and tender needs to be floated and work
needs to be monitored from specialized agencies/skilled worker in such work.
1.2. DEFINITION:-
o The "Contract" means the documents forming the Notice inviting Tenders and
tender documents submitted by the tenderer and the acceptance thereof including
the formal agreement executed between the Executive Director, Jabalpur Smart
City Limited (JSCL), Jabalpur, Office of the Jabalpur Smart City Limited,
Jabalpur and the contractor.
o In the contract the following expressions shall unless otherwise required by the
context, have the meaning, hereby respectively assigned to them:-
o The expression "works" or "work" shall, unless otherwise mean something either
in the subject or context repugnant to such construction, be construed and taken to
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mean the works or by virtue of the contract construed to be executed whether
temporary or permanent, and whether original, altered, substituted or additional.
o The “Sites / site” shall mean the Identified Heritage Sites and its surroundings in
and out.
o The “Executive Director” means the ExecutiveDirector,Jabalpur Smart City
Limited (JSCL), and its successors in Office. Who is also the “client “also referred
to as
o The term " site Engineer (Project) / Project officer" would refer to Project
officer in-charge of the site on behalf of the committee.
o ·The term "Committee" would refer to the “Technical advisory and
monitoring committee” constituted by the Executive Director, chaired by the CEO
JSCL to advise and monitor the works entrusted.
o The term "Engineer-in-Charge / Engineer" would refer to Project officer in-charge
of the site on behalf of the committee to certify interim and final certificates and
bills.
o “S.O.R.” Shall refer to M.P. PWD and CPWD SOR with up to date amendments.
This will be used for all ordinary civil and other works. For specialized works, item
rate tenders can be used or work can be executed with skilled craftsmen on daily
basis if the need arises.
o Note: -"Words" imparting the singular number include plural number and vice
versa.
o The term “consultant” / “Architect” shall be the project architects appointed for
the project.
o “The contractor” would mean the firm / Tender finalized by the committee to
execute the contrast.
o “The Tender” would mean the Firm / Individual Appling for the N.I.T.
o The term department would mean the Jabalpur Smart City Limited,
Jabalpur.
1.3. SUBMISSION OF TENDER:-
The Tender document in prescribed forms duly completed and signed shall be submitted
with this offer with Technical proposal Envelope-A and Financial bids Envelope-B as per
key dates mentioned in tender document in sealed covers and “Technical proposal and
financial bid.
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Documents submitted in connection with the Technical proposal will be treated as
confidential and will not be returned. Over-Writing should be avoided, correction if any,
shall be made by crossing out, initialing, dating and rewriting.
References / information and certificates from the respective clients certifying suitability,
technical Know-how or capability of the applicant should be signed by the client.
The applicant is advised to attach any additional information, which he thinks fit and
necessary in regard to his capability. No further information will be entertained after
opening the tender document, unless the Executive Director, JSCL Jabalpur, calls for it.
The cost incurred by the applicant in preparing the post-qualification information, in
preparing clarification or attending the discussions, conferences in connection with this
document will be borne by the applicant and the Employer will in no case be responsible
or liable for these costs, regardless of the conduct of the outcome of the post-qualification
process.
Structure organization Annexure- I
Key personnel Annexure- II
Works completed Annexure- III
Works in hand Annexure- IV
Methodology Annexure – V
Financial statement Annexure – VI
Additional information Annexure – VII
Covering Letter Annexure – IX
Forms for Technical Proposal –See Annexure – I to IX
All information requested should be furnished in the enclosed forms against the respective
columns in the forms. If the information is furnished in a separate document, reference to
the same should be given against respective columns. If information is „NIL; it should also
be mentioned as „NIL; or „No such case‟, If any particulars / query is not applicable in case
of the applicant, it should be stated as „Not Applicable‟, However, the applicants are
cautioned that giving incomplete information in the prescribed forms or not giving it in clear
terms or making any change in the prescribed forms may result in the applicant being
summarily disqualified. Request made by telegram or by fax and those received after due
date shall not be considered.
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The information in the prescribed forms (Annexure – 1 to IX) should be type written. The
applicant‟s name should appear on each page of the Technical Proposal.
1.4. METHOD OF APPLYING
If the application is made by the individual/ or by a “Consortium”, the individual /
consortium shall sign it above with his full typewritten name and current address shall sign
it.
If the application is made by a proprietary firm, it shall be signed by the proprietor above
his full typewritten named and the full name of his firm with its current address.
If a firm is in partnership makes the application, all the partners of the firm above their full
written name and current addresses shall sign it or alternatively by a partner holding power
of attorney for signing the post-qualification document, in which case, a certified copy of
power of attorney shall be enclosed with the post-qualification document. A certified copy
of partnership deed and current address of all the partners of the firms shall also be
enclosed with the prequalification document.
If it‟s a consortium then an agreement/undertaking between the two or more parties should
be submitted. If a Company or a corporation makes the application, a duly authorized
person shall sign it. The application submitted by a joint venture of two or more firms as
partners shall Company with the following requirements:
One of the partners shall be nominated, as submitting a power of attorney signed by
legally authorized signatures of all the partners shall evidence being in charge and this
authorization. Detailed information and satisfactory evidence pertaining to the participation
of the applicant in the post-qualification (in Performa given in Annexure –I) shall be
furnished along with the post-qualification document and this should be acceptable to the
Executive Director, JSCL, Jabalpur.
1.5. OPENING OF APPLICATION
The Post-qualification documents will be opened at Jabalpur as mentioned in tender
document by the technical committee in the presence of the representatives of applicants,
who choose to be present.
1.6. FINAL DECISION MAKING AUTHORITY
The Technical committee constituted by the Executive Director, JSCL will scrutinize the
applications and reserves the right to recommend for enlisting of the applicant or for
rejecting any of the Post-qualification documents without assigning any reasons thereof.
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1.7. PARTICULARS PROVISIONAL
The particulars of the proposed work given are provisional and must be considered only as
advance information to assist the applicant.
1.8. INSTRUCTIONS TO BIDDERS
1.8.1. The Proposal would be evaluated on the basis of the evaluation criteria set out
in this RFP document in order to identify the successful bidder (“Successful
Bidder”). The Successful Bidder is required to enter into a Consultancy
Agreement with JSCL, Jabalpur and the draft of the same is set out in tender
document. The fees shall be paid to the Successful Bidder by JSCL, Jabalpur
in the manner as set out in the Draft Consultancy Agreement.
1.8.2. JSCL intends to adopt a single stage bidding process for selection of
Consultant for the Assignment. The scope of services is set out in RFP
1.8.3. The Proposals received from eligible Consultants shall be evaluated on the
basis of the criteria set out in this RFP document. Each Bidder shall submit a
maximum of one (1) Proposal for the Assignment, in response to this RFP
document. Any Bidder who submits more than one Proposal for the
Assignment shall be disqualified.
1.8.4. At any time prior to the Proposed Due Date, JSCL may, for any reason,
whether at its own initiative or in response to clarifications requested by any
Bidder, modify the RFP document by the issuance of Addendum.
1.8.5. The Proposal shall remain valid for a period not less than 120 days from the
Proposal Due Date (Proposal Validity Period). JSCL reserves the right to reject
any Proposal, which does not meet this requirement.
1.8.6. A prospective Bidder requiring any clarification on the RFP document may
notify JSCL in writing to the address as specified in RFP. The Bidders should
send in their queries to address mentioned in the RFP latest by the Last Date
for Receiving Queries mentioned in the tender document. JSCL, may, on its
own discretion, forward its responses to all Bidders and would include a
description of the enquiry without identifying its source at its sole discretion.
1.9. Format and Signing of Proposal
1.9.1. The Bidder would provide all the information as per this RFP document. JSCL
would evaluate only those Proposals that are received in the required format
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and are complete in all respects. Each Proposal shall comprise the following:
A. Part I Submission
a. Covering letter
b. Details of the Bidder
c. Power of Attorney, authorizing the signatory of the Proposal to commit the
Bidder.
d. Technical Proposal comprising
i. Project Data Sheets, with supporting proof
ii. Approach to the study and methodology
iii. Curriculum Vitae of persons who would be working on the
Assignment
B. Part II Submission
Financial proposal in the format as set out in RFP. The Financial Proposal of the
Bidder shall be lump-sum fee which the Bidder proposes to charge for undertaking
the Assignment. The Financial Proposal is including of all out pocket expenses incurred
by the bidder towards travel, documentation and communication. The Financial Proposal
shall not include Service Tax, which shall be payable extra, as per the current norms. The
terms of payment are set out in the RFP and Draft Consultancy Agreement
1.9.2. The Bidder shall seal the Part I Submission and the Part II Submission
separately in two Envelopes, duly marking the Envelopes as “PART I
SUBMISSION” and “PART II SUBMISSION”. These Envelopes shall then be
sealed in a single outer Envelope.
1.9.3. The Bidder shall prepare (1) one original and (1) duplicate copy of the
Proposal, clearly marked “ORIGINAL” and “DUPLICATE” respectively. In the
event of any discrepancy between the original and the duplicate, the original
shall prevail.
1.9.4. The Proposal, both the original and the duplicate shall be typed or written in
indelible ink and each page shall be initialed by an authorized signatory of the
Bidder. All the alterations, omissions, additions, or any other amendments
made to the Proposal shall also is initialed by the person(s) signing the
Proposal.
1.10. Sealing and Marking of Proposal
1.10.1. The Bidder shall seal the original and duplicate of the Proposal in separate
Envelopes, duly marking the Envelopes as “ORIGINAL” and “DUPLICATE”.
The Envelopes shall then be sealed in a single outer Envelope.
1.10.2. Each of the Envelopes, both outer and inner, must be super scribed with the
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following information:
a. Name and Address of Bidder
b. Contact person and phone numbers
c. Tenders for the renovation, restoration & redevelopment of Heritage
Buildings and its surroundings at Jabalpur
1.10.3. All Envelopes shall be addressed to:
[Address] Executive Director,
Office of the Jabalpur Smart City Limited,
Manas Bhawan, Wright Town
Jabalpur, 482002
1.10.4. If the Envelope is not sealed and marked as instructed above, JSCL Jabalpur
assumes no responsibility for the misplacement or premature opening of the
contents of the Proposal submitted and such Proposal may, at the sole
discretion of JSCL, Jabalpur
1.10.5. The Bidder is expected to examine carefully the contents of all the documents
provided. Failure to comply with the requirements of RFP shall be at the
Bidder‟s own risk.
1.10.6. It shall be deemed that prior to the submission of the Proposal, the Bidder has:
a. Made a complete and careful examination of site condition, existing
structure terms and conditions/ requirements, and other information as set
forth in this RFP document;
b. received all such relevant information as it has requested from JSCL,
Jabalpur; and
c. Made a complete and careful examination of the various aspects of the
Project. Made a detailed site visit of proposed project.
1.10.7. JSCL shall not be liable for any mistake or error or neglect by the Bidder in
respect of the above
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1.11. Proposal Due Date
1.11.1. Proposals should be submitted before Proposal Due Date as indicated in the
Schedule of Bidding Process, at the address provided in RFP, in the manner
and form as detailed in this RFP document. Proposals submitted by either
facsimile transmission or telex will not be accepted.
1.11.2. JSCL, Jabalpur may, in exceptional circumstances, and at its sole discretion,
extend the above Proposal Due Date by issuing an Addendum.
1.12. Opening of Proposals and Clarifications
1.12.1. JSCL, Jabalpur would open the Part I Submission of the Proposals on Due
Date as mentioned in the Section 1. Schedule of Bidding Process for the
purpose of evaluation. The Part II Submission of the shortlisted Bidders shall
be opened after intimation of the date, time and venue of such opening.
1.12.2. JSCL, Jabalpur reserves the right to reject any Proposal not submitted on time
and which does not contain the information/documents as set out in this RFP
document.
1.12.3. To facilitate evaluation of Proposals, JSCL, Jabalpur may, at its sole discretion,
seek clarifications in writing from any Bidder regarding its Proposal.
1.13. Evaluation
1.13.1. The criteria for eligibility, qualification, evaluation and selection of Bidders are
set out in Section 3.
1.13.2. As part of the evaluation, the Part I Submission shall be checked for
responsiveness with the requirements of the RFP and only those Proposals
which are found to be responsive would be further evaluated in accordance
with the criteria set out in this RFP document.
1.13.3. The Part I Submission would be considered to be responsive if it meets the
following conditions:
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a. It is received / deemed to be received by the Proposal Due Date including
any extension thereof.
b. it is signed, sealed and marked as stipulated in RFP
c. It contains information in formats specified in this RFP.
d. It mentions the validity period as set out in RFP.
e. It provides information in reasonable detail. (“Reasonable Detail” means
that, but for minor deviations, the information can be reviewed and
evaluated by JSCL without communication with the Bidder). JSCL, Jabalpur
reserves the right to determine whether the information has been provided
in reasonable detail.
1.13.4. The responsive Proposals shall be evaluated as per the criteria set out in
Section 3.
1.13.5. Quality cum Cost Based Selection method shall be adopted for selection of
Consultant for the Assignment, as described in this RFP document. The Bidder
obtaining the highest composite score would be declared as the Preferred
Bidder. JSCL may accept the Proposal of the Preferred Bidder with or without
negotiations.
1.13.6. In case there are two or more Bidders obtaining the Highest score JSCL, may
in such case call all such Bidders for negotiations and select the Preferred
Bidder on the outcome of the negotiations. The selection in such cases shall be
at the sole discretion of JSCL, Jabalpur.
1.13.7. JSCL, Jabalpur reserves the right to reject any Proposal, if:
a. At any time, a material misrepresentation is made or discovered; or
b. The Bidder does not respond promptly and diligently to requests for
supplement all information required for the evaluation of the Proposal.
1.13.8. In the event of acceptance of the Proposal of the Preferred Bidder with or
without negotiations, JSCL, Jabalpur shall declare the Preferred Bidder as the
Successful Bidder. JSCL, Jabalpur will notify the Successful Bidder through a
Letter of Acceptance (LoA) that its Proposal has been accepted.
1.13.9. The Successful Bidder(s) shall execute the Consultancy Agreement within one
week of the issue of LoA or within such further time as JSCL may agree to in its
sole discretion.
1.13.10. Notwithstanding anything contained in this RFP, JSCL, Jabalpur reserves
the right to accept or reject any Proposal, or to annul the bidding process or
reject all Proposals, at any time without any liability or any obligation for such
rejection or annulment.
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SECTION 2
2. ELIGIBILITY AND QUALIFICATION REQUIREMENTS
2.1. ELIGIBILITY CRITERIA
2.1.1. To be eligible, the applicant shall provide satisfactory evidence to the
department of their eligibility and their capability and adequacy of the resources
to carry out the contract effectively.
2.1.2. The consultant shall associate Conservation Architect to execute this
Conservation and adaptive reuse by restoration and redevelopment work of
various Heritage Sites. Conservation Architect should have experience of at
least 3 similar natures of work costing Rs. 2.0 crs. In such case, Consultant will
act as lead partner and conservation architect shall act as associate consultant.
A mutual agreement on Rs 100 /- stamp paper regarding his association with
Conservation Architect shall be submitted along with technical bid, clearly
mentioning the scope of work, terms of payment etc. of Conservation Architect.
2.1.3. All applications shall include the following information:-
Instructions to Tenderer (s)
i. The Tenderer is expected to submit his offer with, Technical proposal and
financial bid. The financial bid shall be in the form lump sum amount.
ii. The technical proposal should demonstrate the applicant‟s knowledge of
the project requirements, understanding of the requisite, tests set forth in
the scope of work, terms and references and capability to carry them out.
Provision of the requested information in full must be set forth in the
following sequence:-
i. Background of organization and experience of the firm for the purpose of
providing the services for this project – Annexure - I.
ii. Key personnel- Name, age, background, and professional experience of the
personnel to be assigned for the project in Annexure -II.
iii. (a) A list of works of similar nature – carried out on heritage monuments in
the past is to be submitted along with supporting photographs. Annexure-
III
iv. A list of similar works in hand along with no of approved DPR which have
not been executed by consultant in Annexures-IV.
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v. General approach of methodology that theapplicant proposes for carrying
out the services for different phases is to be given in formats as per
Annexures-V.
vi. Financial statement & annual turnover of last 3 Year in Annexures-VI.
vii. Covering Letter Annexures-VII
viii. List of litigation in Annexures-VIII.
ix. The applicant may also give a brief note indicating how the applicant
considers himself as eligible for prequalification for the work in Annexures-
IX.
x. MOM Annexure –X.
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SECTION 3
3. EVALUATION OF PROPOSAL
3.1. GENERAL
3.1.1. The Consultant which fulfilled the following qualification criteria should be
considered eligible consultant. Failure to comply with pre qualifications
Criteria‟s shall render the consultant in-eligible. The financial proposal of in-
eligible consultants shall not be considered and shall be unopened.
a. It should be a reputed and experienced firm of Consulting Architects having at
least 7 years standing with an experienced qualified conservation professional
in its team
b. In case of a firm or company the Principal of the firm/Company shall be a
Conservation Architect and Member of Council of Architecture.
c. The Firm should submit details of an average annual turnover in the last 3
financial years. (Copy of P & L accounts/ balance sheet for last three years
clearly indicating distribution has to be furnished.)
d. They should have satisfactorily given consultancy services for at least
three completed project of similar nature of heritage works costing Rs. 2.5 Crs
in last 5 years.
e. The project cost means the cost of project and does not mean the consultancy
charges claimed for the project for which they have imparted their services.
f. Similar nature works means consultancy for restoration, conservation and
adaptive re-use of heritage properties such as historical buildings, structures,
forts etc. Certified documents, in support of this must be submitted (completion
Certificate / work orders from the Client for the same shall be included in the
Bid as Supporting Documents).
g. They should have adequate organizational structure / associates comprising of
qualified conservation architects/ architects, engineers , specialists like
civil , structural , plumbing, electrical , landscape etc. , other technical officers
and staff to designing work to execute the work of such nature and magnitude
h. They should furnish plans / drawings /photographs and salient features of
major jobs handled by them now and in the recent past along with cost , time
period , name and address of clients etc.
i. They should be fully aware of various guidelines , systems and procedures
issued by Central Vigilance Commission , Archeology department, local
building bye - laws, Applicable Bhumi Vikas Adhinium and Town and country
planning norms , IS Code and relevant manuals etc. for execution of such
major projects .
j. The Bidder should not be black listed by any Central/State Govt.
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Institution. An undertaking (self-certificate) that the Bidder hasn‟t been black
listed by a Central/State Govt. Institution must be submitted.
k. Subcontracting/Outsourcing shall not be allowed without the consent of the
Executive Director.
All the above qualifications should be supporting by the relevant documents, failure on
which, the Bidder will deemed to be in-eligible.
3.2. Proposal Evaluation:
i) The Outer Envelope and Envelope 1 & 2 shall be opened by the ED or any
officer authorized by him after the bid due time on the Proposal Due Date in the
presence of the Bidders who choose to attend.
ii) Envelope “A” shall be opened first online at the time and date notified and its
contents shall be checked. In cases where Envelope “A” does not contain all
requisite documents, such bid shall be treated as non-responsive , and
Envelope B and / or C of such bid shall not be opened.
iii) Wherever Envelope „B‟ (Technical Bid) is required to be submitted, the same
shall be opened online at the time and date notified. The bidder shall have
freedom to witness opening of the Envelope „B‟
iv) The Technical Proposal would be evaluated on the various aspects set out in
this Section. As part of the evaluation of the Technical Proposal, JSCL,
Jabalpur may also request the Bidder to submit clarifications.
v) The Envelope “C” Submission shall be opened for evaluation of those bidders
who achieve a minimum score of 60 marks out of a total 100. The
evaluation of the Part II Submission would be taken up only after the
contents of the Technical Proposal are found to meet the requirements of this
RFP. JSCL, Jabalpur reserves the right to reject the Proposal of a Bidder
without opening the Part II Submission if, in its opinion, the contents of Part I
Submission are not substantially responsive with the requirements of this RFP.
vi) Envelope „C‟ (Financial Bid) shall be opened online at the time and date
notified. The bidder shall have freedom to witness opening of the Envelope „C‟
vii) After opening Envelope „C‟ all responsive bids shall be compared to determine
the lowest evaluated bid.
The Employer reserves the right to accept or reject any bid, and to annul the
bidding process and reject all the bids at any time prior to contract award,
without incurring any liability. In all such cases reasons shall be recorded.
The employer reserves the right of accepting the bid for the whole work or for a
distinct part of it.
3.3. CONTENTS OF TECHNICAL PROPOSAL
i. Details of Team: Bidders must include the following key professionals in the Team:
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S.No. Position Experience
1 Principal Architect M.Arch (Conservation Architecture) shall be a Registered with Council of Architecture. At least 7 years of experience:
Should have worked on at least 1 project of cost
minimum 7 Cr in last 5 years
or
2 projects each of cost minimum 4 Cr in last 5 years
or
3 projects each of cost minimum 2.5 Cr in last 5 years
2 Structural Engineer Should be an M.E./M.Tech. In Structure with minimum 7 years of experience.
3 Architect Registered with Council of Architecture. At least 7 years of experience.
4 Landscape Architect M. Arch (Landscape Architecture) shall be a Registered with Council of Architecture. At least 5 years of experience.
5 Electrical Engineer B.E/B.Tech. Electrical with 5 years‟ experience.
6 Quantity surveyor Should be a graduate/diploma Civil Engineer with minimum 5 years of experience in quantity survey
Other than the required Key personnel the Consultant should engage other architects,
structural designers, HVAC consultant, Electrical consultant etc. for successful completion
of the project with prior approval of JSCL.
The following conditions would apply:
a. A fulltime team (consisting of An Architect & a Civil Engineer) shall be positioned at
the site for the entire period of the project.
b. Conservation Architect shall be position at the site for the entire period of the
project till the tender for execution is awarded.
c. Conservation Architect with others shall attend periodic site meetings and work
progress review meetings as requested by JSCL & PMC appointed.
d. At least two key professional staff including the Principal Architect proposed must
be employees of the Bidder.
e. Only one Curriculum Vitae (CV) may be submitted for each position and relevant
experience which is similar to this Project, must be demonstrated using the formats
set out in Section III and documentary evidence provided. Signed and dated CVs
by the proposed key professional staff must be provided.
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f. No alternative to key professional staff can be proposed
g. Maximum of two key persons listed above can be replaced during the tenure of the
assignment with equivalent or higher qualification and experience with prior
permission from the Authority Any change in more than two of the key persons
during the tenure of the assignment would attract an one-time penalty of 1% of the
professional fees for the assignment for each such change
h. It is to be noted that in any case, Principal Architect of the Project cannot be
substitute Only completed project experience would be considered for evaluation
i. A good working knowledge of English is essential for key professionals
j. The team will be supported by the entire required professional for the successful
completion of the project.
Any external consultant/sub consultant will have to approve by JSCL.
3.4. SCORING METHODOLOGY: TECHNICAL PROPOSAL
i) The total maximum point for evaluation of Technical Proposal is 100 marks.
ii) This score shall be based on an assessment of the Technical Proposal of the
Bidder. The Technical Proposal for each Proposal submitted by the Bidder would
be assessed through rating of various parameters set out in the tender document.
S.No. Evaluation Criteria Score
A Background of organization and experience of the firm for the purpose of providing the services for this project.
10
B Key personnel- Name, age, background, and professional experience of the personnel to be assigned for the project. Minimum requirement of Key persons is as below-
30
Conservation Architect : 7 years‟ experience and member of COA
10
Architect: 7 years‟ experience and member of COA 5
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Structural Engineer : ME (structure) 7 years‟ experience
5
Electrical engineer : BE( Elect) 7 years‟ experience
5
Landscape Architect: 5 years‟ experience 5
C (a) A list of works of similar nature – carried out on heritage monuments in the past is to be submitted along with supporting photographs.
25
(b) Recipient of prestigious awards such as, UNESCO or any other prestigious awards.
5
D General approach of methodology that the applicant proposes for carrying out the services for different phases.
20
E Financial statement & annual turnover of last 3 Year. 10
Total 100
The Bidder shall mention clearly the team members to be committed to the Assignment.
The Bidder shall provide CVs of only the proposed team members and CVs of only those
team members would be evaluated.
The score (Pe) for Technical Proposal would be the arithmetic sum of the marks assigned
to the Bidders under each of the parameters listed in RFP.
The Bidder is required to achieve a minimum score of 60 marks (Benchmark Score).
The Financial Proposals of only Proposals that have achieved the Benchmark Score will
be opened for evaluation (Stage III evaluation).
EVALUATION PROCESS
The Financial Proposals of the Bidders who qualify in Stage II Evaluation
shall be opened.
After opening Envelope „C‟ all responsive bids shall be compared to determine the
lowest evaluated bid.
The Bidder obtaining the Lowest Financial Score would be declared as the
Preferred Bidder.
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SECTION 4
4. SCOPE OF WORK
4.1. GENERAL
The scope of services includes : Survey, measured drawing, “Planning, Architectural
designing, Structural designs & working drawings necessary for the appropriate
conservation by reconstruction , restoration of the various Heritage Sites in compliance
with the accepted national and international rules/principles. and the Reconstruction,
strengthening of the surrounding areas of the monument to enhance the character of the
heritage building , including physical survey , preparation of existing measured drawings
(if required) , collection of required data(if any) from Archeology or concerning
departments, Preparation of careful dismantling for reuse unsafe area, if required including
sorting of usable and salvageable material in coordination with Archeology department (if
essential) , preparation of detailed estimates of quantities and costs , item rate tenders ,
tender documents for tendering by prospective contractors giving necessary guidance
and explaining the drawings to the construction contractor.
4.2. THE CONSULTANT‟S SERVICES-
This Consultancy service shall include preparation of DPR including dismantling of
unsafe or dilapidated area demolition planning, Planning for renovation , designing &
detailing of architectural, Structural, Electrical and allied services, Interiors, Bid Process
Management of the proposed project etc. required to complete the work successfully.
Allied fields of the consultancy shall include the following –
i) Taking Client‟s instructions and preparation of design brief.
ii) Site evaluation, analysis and impact of existing and/or proposed development on its
immediate environs.
iii) Design and site development drawings.
The Consultant is required to prepare full DPR of conservation, restoration and re-
habilitation of the Heritage Properties as per the field requirements. In preparation of DPR
the estimated cost as mentioned in this document will not be a constraint and phase wise
development (conservation by reconstruction, restoration, strengthening etc.), can be
proposed in the DPR after taking instructions from Executive Director, JSCL and the client.
The Consultant‟s Basic Services shall consist of the works identified above for restoration
& conservation ensuring the compliance of rules of archeology dept. as per the schedule
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of services given as under.
The Consultant shall, after taking instructions from the Client, render the following
services : Submit planning to prop up all the unsafe area with the help of structural
engineer and according to planning consultant shall submit proposal for appointment
of contractor to execute dismantling, assembly of salvage in one place and disposal of
debris etc. work so that site can be cleared for measurements etc. works. Consultant
shall prepare complete measured drawings of the structure, site, open spaces, trees,
drains, levels etc. with constructional details if possible. The measures drawings should
have plans elevations, sections, sectional elevations, (1:100 scale or 1/8‟‟=1‟) and detail
drawings to an agreed scale
Stage Ia : Fabric status report which shall spell the conservation approach of what‟s to be
retained , what‟s to be salvaged and reused and what‟s to be reconstructed and how.
4.3. CONCEPT DESIGN [STAGE 1]:
Ascertain Client‟s requirements, conduct field Survey, prepare dismantling plan
demolition plan , sorting of material in coordination with archeology department, examine
site constraints & potential; and prepare a concept plan with design brief as per
norms for Client‟s approval.
Prepare report on site evaluation, state of conservation of existing buildings identifying the
factor affecting the property, if any; and analysis and impact of existing and/or proposed
development on its immediate environs. To provide a site plan, to a suitable scale,
showing boundaries, contours at suitable intervals, existing physical features including any
existing roads, paths, trees, existing structures, existing service and utility lines, ongoing
construction etc. and such lines to which the proposed service can be connected in case
such information is not readily available.
Prepare drawings and documents for the relevant conceptual design. Prepare conceptual
designs with reference to requirements given and prepare rough estimate of cost on area
basis.
4.4. PRELIMINARY DESIGN AND DRAWINGS [STAGE 2]:
Modify the conceptual designs incorporating required changes and prepare the
preliminary drawings, elevation, section, sketches, views, for civil, electrical, plumbing,
landscape etc. for the Client‟s approval along with preliminary estimate of cost on area
basis. Preparation of 3D views.
4.5. DRAWINGS FOR STATUTORY APPROVALS [STAGE 3]:
Prepare drawings necessary for permissions if required. However the charges for the
permission drawings, liasioning with the relevant Government bodies, fees for the
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permissions etc. shall be paid directly by the department. Submitting required Designs and
drawings to Municipality and other local authorities and obtaining their approval if required.
Structural and allied services design shall be certified from the Govt. Engineering College.
4.6. WORKING DRAWINGS & TENDER DOCUMENTS [STAGE 4]:
Preparing draft Bid document and approval of draft Bid Document preparing
detailed composite tender documents after approval of draft Bid Document for
various services viz., civil work and specialist services such as water supply
and sanitary installations , electrical installation ,landscape etc., complete with articles of
agreement , special conditions, conditions of contract , specification, bill of quantities
based on the respective SOR / Item Rate including detailed analysis of rates based on
market rates if require, time and progress charts, etc. and assisting JSCL in finalization
of Construction agencies. If essential, Specialize work can be awarded to sub agencies
with the permission of the Executive Director.
Stage 4b : Prepare working drawings, specifications and schedule of quantities
sufficient to prepare estimate of cost and BOQ covering aspects like mode of
measurement, method of payments, quality control procedures on materials and works
and other conditions of contract. Preparing for the use of the employer, 4 copies of
contract documents including all drawings, specifications and other particulars
4.7. APPOINTMENT OF CONTRACTORS [STAGE 5]:
Invite, receive and analyze tenders, advise Client on appointment of specialized
contractors, and skilled craftsmen
4.8. CONSTRUCTION [STAGE 6]:
o Supervision of the conservation, restoration and adaptive re-use work executed by
the contractor to make sure that the contractor follows the design drawings,
specifications and other technical instructions issued by the consultant, and with
regard to the quality and workmanship.
o Prepare and issue additional drawings and details for proper execution of works
during construction.
o Approve samples of various elements and components made by the contractor, as
and when specified by the consultant.
o Check and approve shop drawings submitted by the contractor/vendors.
o To clarify any decision, offer interpretation of the drawings/specifications, attend
conferences and meetings to ensure that the project proceeds generally in
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accordance with the conditions of contract and keep the Client informed and
render advice on actions, if required.
o The consultant shall be fully responsible for calculations , the detailed design,
structural stability and evaluation of the Construction Works in order to ensure
that the work at site proceeds in accordance with the contract
documents/drawings . JSCL shall depute an supervision quality control agency to
supervise of work on site and who shall keep the office inform about the progress
of work on site by proper documentation and photographs at regular interval. The
consultant or his partner shall visit the site as and when required approximately
once every week.
o The consultant will advise department on the Time Schedule (Bar
Chart/PERT/CPM Network) prepared by the contractors for the completion of work,
if required. Identify construction delay and recommend to JSCL remedial measure
to expedite the progress
o To assist in issuing Certificate of Virtual Completion of works \ to assist the JSCL in
arriving at any cost variation and its impact on design during construction stage,
related to drawing and design.
4.9. COMPLETION [STAGE 7]:
Check the as built drawings including services and structures as submitted by the
contractor. To prepare and submit completion reports as per drawings. The Consultant
shall conduct inspections with the assistance of the project officer to determine the date or
dates of Substantial Completion and the date of final completion, shall receive and forward
to the Owner for the Owner's review and records written warranties and related documents
required by the Contract Documents and assembled by the Contractor, and shall issue a
final Certificate for payment upon compliance with the requirements of the Contract
Documents. On completion of the project, certify “as made “completion drawings
prepared by the Contractor for architectural, structural ,water supply and drainage
works, electrical and other services along with a brief report on the project
and relevant structural design calculations and submitting 4 copies of the same for the
records of the employer .
The consultant shall assist the JSCL in all arbitration proceedings between the contractors
and JSCL
Any other services connected with the works usually and normally rendered by the
architect, but not referred to herein above will also be in
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Scope of work for Consultant
The consultant shall engage qualified and competent / reputed civil, structural,
electrical and landscape consultants as required to assist them in the preparation of
design and details of the services. The service consultants, if required, will be
appointed with the approval of the JSCL. The fees payable to these consultants shall be
borne by the principal consultant out of the fees received by them. The
appointed consultants are however fully responsible for the design and soundness of
the activities.
In addition to the above, the consultants shall advise and assist the JSCL in
preparing suitable replies to the Chief Technical Examiner of Central
Vigilance Commission and also in arbitration proceedings if any, in case of need.
4.10. THE DEPARTMENTS RESPONSIBILITIES
The client shall discharge all his obligations connected with the project and engagement of
the Consultant as follows:
o To provide detailed requirements of the project.
o To provide a copy of property lease/ownership documents, old drawings (if
available), archival images and other details etc. If required for drawings or
research.
o To pay all the fees, levies, security deposits and expenses in respect of statutory
sanction.
o To give effect to the professional advice of the Architect and cause no changes in
the drawings and documents without the consent of the Architect.
o To appoint a project officer to coordinate construction work and other related
issues with all the agencies and concerning departments.
o Any professional services to be rendered by the Architect at the instance of the
Client after the agreed project completion period shall be compensated for on
mutually agreed terms.
o To give a written brief on adaptive reuse, activity proposed
SPECIAL NOTES
o Basic data required for finalization of project shall be prepared in consultation
with client or client‟s representative. It is expected that this information shall
remain firm to the extent possible. However if any change is decided in above
information; it shall be immediately brought to the architects knowledge.
o Service tax will be paid by the client as per norms if applicable.
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o Testing for soil stability shall be done as and if required by the Architect.
o If in a condition the project undergoes a major structural or planning change
which require retendering of the project, separate fee shall be payable as per
mutual consent.
4.11. OWNERSHIP OF ALL PROJECT DOCUMENTS
All design documents, including electronic data, required by this Agreement, as
instruments of service are the property of the Owner whether the work for which they are
made be executed or not and if they are paid for.
4.12. RECORD DOCUMENTS:
o The Consultant shall provide the department with a set of record documents
(drawings and specifications) including revisions made during construction; these
Drawings will be supplied to the consultant by the contractor & validated &
organized by the consultant within thirty (30) days following final completion of the
project. Said documents shall be labeled as“Record Documents”.
o The format for Record Documents shall be as follows:
The Consultant shall provide the Owner with two (2) printed copies and 2 soft
copies of record documents (as-built.)
o Reporting documents:
The consultant shall prepare and submit to JSCL, three copies each of the
following reports:
Design Phase: Monthly Progress Report
Construction Phase: Monthly and Quarterly Inspection report covering all aspects
such as progress monitoring, Quality assurance etc.
4.13. TERMS OF REFERENCE
1 The total contract period will exclude the period consumed by the department in
giving approval at different stages and the time consumed in fixing of the agency for
construction
2 Detailed cost estimates to be prepared on the basis of prepared detailed
working drawing of structures & rates in SOR/prevailing item rates market based on
the DPR and fair market rates for specialized items.
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4.14. CONSTRUCTION PHASE
i) The Consultant‟s responsibility to provide Services for the Construction Phase
under this Agreement commences with the award of the Contract for
Construction and terminates at the time of the issuance to the Owner of the final
Certificate for Payment or 60 days after the date of Substantial Completion of the
Work.
ii) The Consultant shall be a representative of and shall advise and consult with the
Owner (1) during construction until final payment to the Contractor is due, and (2)
as an Additional Service at the Owner's direction from time to time during the
correction period described in the Contract for Construction. The Consultant
shall have authority to act on behalf of the Owner only to the extent provided in
this Agreement unless otherwise modified by written instrument. .
iii) Visit the site of work, at intervals, mutually agreed upon, to inspect and evaluate the
Construction Works and where necessary clarify any decision, offer interpretation of the
drawings/specifications, attend conferences and meetings to ensure that the project
proceeds generally in accordance with the conditions of contract and keep the Client
informed and render advice on actions, if required.
iv) The Consultant shall at all time have access to the Work wherever it is in
preparation or progress. Except as may otherwise be provided in the Contract
Documents or when direct communications have been specially authorized,
the Owner and Contractor shall communicate through the Consultant.
v) Based on the observations and evaluations of the Contractor's / specialized
consultants Applications for Payment, the architect shall review and certify
the amounts due the Contractor and various consultants to be paid by the
client.
vi) The Consultant's certification with the assistance of the project officer for
payment shall constitute a representation to the Owner, based on the
Consultant's observations at the site a and on the data comprising the
Contractor's Application for Payment, that the Work has progressed to the point
indicated and that, to the best of the Consultant's knowledge, information
and belief, quality of the Work is in accordance with the Contract Documents. The
foregoing representations are subject to an evaluation of the Work for
conformance with the Contract Documents upon Substantial Completion, to
results of subsequent tests and inspections, deviations as per specification from
the Contract Documents correctable prior to completion and to specific
qualifications expressed by the Consultant. The issuance of a Certificate for
Payment shall further constitute a representation that the Contractor is entitled to
payment in the amount certified.
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vii) The Consultant shall have authority to reject Work which does not conform to the
Contract Documents. Whenever the Consultant considers it necessary or
advisable for implementation of the intent of the Contract Documents, the
Consultant will have authority to require additional inspection or testing of the
Work in accordance with the provisions of the Contract Documents, whether or
not such Work is fabricated, installed or completed. However, neither this
authority of the Consultant nor a decision made in good faith either to exercise or
not to exercise such authority shall give rise to a duty or responsibility of the
Consultant to the Contractor, Subcontractors, material and equipment suppliers,
their agents or employees or other persons performing portions of the Work.
viii) The Consultants advice may be taken by the project officer who , shall review
and approve or take other appropriate action upon all Contractor's
submittals such as Shop Drawings, Product Data and Samples, but only for the
limited purpose of checking for conformance with information given and the
design concept expressed in the Contract Documents. The Consultant's action
shall be taken with such reasonable promptness as to cause no delay in the
Work or in the construction of the Owner or of separate contractors, while
allowing sufficient time in the Architect's professional judgment to permit
adequate review. Review of such submittals is not conducted for the purpose
of determining the accuracy and completeness of other details such as
dimensions and quantities or for substantiating instructions for installation or
performance of equipment or systems designed by the Contractor, all of which
remain the responsibility of the Contractor, to the extent required by the
Contract Documents. The Consultant‟s review shall not constitute approval of
safety precautions or, unless otherwise specifically stated by the
Consultant, of construction means, methods, techniques, sequences or
procedures. The Consultant‟s approval of a specific item shall not indicate
approval of an assembly of which the item is a component. When professional
certification of performance characteristics of materials, systems or equipment is
required by the Contract Documents, the Consultant shall be entitled to rely upon
such certification to establish that the materials, systems or equipment will meet
the performance criteria required by the Contract Documents.
ix) The Consultants advice may be taken by the project officer who shall prepare
Change Orders and Construction Change Directives, with supporting
documentation and data if deemed necessary by the Consultant, for the
Owner's approval and execution in accordance with the Contract Documents,
and may authorize minor changes in the Work not involving any financial
variations or an extension of the Contract Time, which are not inconsistent with
the intent of the Contract Documents and or the intended functional use of the
Facilities.
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x) The Consultant shall conduct inspections with the assistance of the project officer
to determine the date or dates of Substantial Completion and the date of final
completion, shall receive and forward to the Owner for the Owner's review and
records written warranties and related documents required by the Contract
Documents and assembled by the Contractor, and shall issue a final Certificate
for payment upon compliance with the requirements of the Contract Documents.
xi) The Consultant's decisions on matters relating to aesthetic effect shall be
final if consistent with the intent expressed in the Contract Documents.
xii) The Consultant shall render written decisions within a reasonable time on all
claims, disputes or other matters in question between the Owner and
Contractor relating to the execution or progress of the Work as provided in the
Contract Documents.
SCHEDULE OF DELIVERABLES TIME &FEES,
S. No. Activity/ Deliverable Elapsed time Fees Payable
1 Time schedule for Architectural and allied services
Stage 1
Complete measured
drawings of the structure ,
site , open spaces , trees,
drains , levels etc. with
constructional details if
possible .The measured
drawings should have plans
elevations , sections .
30 Days from date of
signing of this
Agreement
5 % of the fee
Stage 2
Submission of conceptual
designs, planning and stage
1 estimate of cost for
approval
45 Days from date of
signing of this
Agreement
5 % of the fee
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Stage 3
Submission of the final
preliminary drawings and
designs
30 days from the date
of approval of
conceptual drawings.
10 % of the fee
Stage 4
Submission of draft
DPR drawing, design.
estimate etc.
15 days f r o m t h e
d a t e o f approval of
final preliminary.
Stage 5
Submission of Final DPR
Master plan on specified
scale, drawing, design.
Estimate etc. with all
necessary Technical
sanctions and statutory
approvals to invite tender.
15 days from the
date of approval of
Draft DPR
15 % of the fee
Stage 6
Submission of Draft Tender
Document for construction
and allied services
30 days from the
date of approval of
Final DPR
5 % of the fee
Stage 7
Submission of Final Tender
Document for construction
and allied services
10 days from the date
of approval of draft
tender document
10 % of the fee
Stage 8
Evaluation and signing of
agreement with
construction agency.
15 days from
opening of
Tender.
Stage 9
Submission of complete set
of drawings and details
sufficient for the work to
commence at site.
Before issue of work
order to construction
agency
2 Time schedule for Construction & Execution
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Stage 10
Time Schedule for Periodic
Supervision and issue of
working drawings as per
site requirements.
12 months
On execution of work worth
20% of its estimated cost 10 % of the fee
On execution of work worth
40% of its estimated cost 10 % of the fee
On execution of work worth
60% of its estimated cost 10 % of the fee
On execution of work worth
80% of its estimated cost 10 % of the fee
Stage 11 Submission of as built
drawings and final bill
30 days from the
date of completion
of construction
phase
10 % of the fee Stage 12
Submission of final bill of
contractor.
Within 45 days of
the submitting of
the record
documents.
Total 100%
Note:
1. Once any design is approved by the Architect, Proof Consultant, PMC and JSCL any
changes in the design specifications shall be initiated only with prior approval of
JSCL.
2. 5% will be deducted from each of the payments as performance security which will
be refunded without interest after three months of successful completion of project
subject to conditions enclosed in the Draft Contract.
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3. Authority shall deduct taxes at source, from the amounts payable as per applicable
laws.
4. The Authority would endeavor to provide its comments or approval on documents
submitted by the consultant within 15 days from the date of submission and would
Endeavour to make the payments within fifteen days thereafter of the submission or
approval as the case may be. The above timeline is independent of the time that may
be required for approval and providing comment on the document submitted.
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Annexure – I
STRUCTURE AND ORGANIZATION
i) Name of the Applicant:
ii) Office Address :
iii) Telegraphic Address :
iv) Telephone Numbers :
v) Fax Number
vi) Date and location of establishment
vii) The applicant is
a. An individual
b. A proprietary firm
c. A partnership firm (if yes, give name and address of each of the partners)
d. A limited company (Attach the organizational chart showing the structure
of the organization including the names of the Directors and position of the
Officers.)
viii) Number of years of experience.
ix) How many years have your organization been in this business of Consultancy under
the present name? What were the fields when your organization was established?
Whether any new fields were added in your organization? And if so, when?
x) Were you ever required to suspend the Consultancy of a work for a period of more
than six months continuously after you started? If so give the names of projects and
reasons.
xi) Have you ever not completed any assignment given to you? (If so, give name of
project and reasons for not completing the work)
xii) In how many of your project were penalties imposed for delays? Please give details.
xiii) In which field of architecture do you claim specialization and interest?
Any nominations for prestigious awards for the same? Member of any organization
working on your specialization?
xiv) Give details of your experience in conceptualizing, planning, designing and
completing restoration, rebuilding and redevelopment of projects of similar nature,
maintaining the guidelines of state archeology.
Signature of the Applicant
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Annexure - II
KEY PERSONNEL
i) Details of key technical and Administrative Personnel with the applicant and
those that would be assigned to the work.
ii) Details of the Board of Directors / Partners
iii) Name of the Director / partner
iv) Organization
v) Address
vi) Remarks
vii) Key Technical personnel
viii) Individual‟s name
ix) Qualifications with experience in related field and the COA membership number.
x) Present position of office
xi) Professional experience and details of works carried out xii. Year with the
applicant
xii) How the individual would be involved in the contract?
Signature of the Applicant
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Annexure – III
Details of similar important works completed as per the guidelines of
archeology till date.
(a) Part – A
Name of work:
Place:
Client name:
Built up area:
Type of intervention:
Services rendered:
Total cost of project in INR:
Brief description of the project and the challenges involved:
Period of completion of the entire project. Design period:
Actual time taken to complete the work
Reasons for non-completion of work in stipulated time limit / extended time limit.
Photographs of the project before and after
Design approach
(b) Parts :- Nominations to awards such as the UNESCO or such similar prestigious
awards.
Signature of the Applicant
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Annexure – IV
Details of similar works in hand and performance till date of
submission of bid documents
Name of work
Place
Client name
Built up area
Type of intervention
Services rendered
Total cost of project in INR
Brief description of the project and the challenges involved
Period of completion of the entire project. Design period
Actual time taken to complete the work
Reasons for non-completion of work in stipulated time limit / extended time limit.
Photographs of the project before and after
Design approach
Signature of Applicant
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Annexure - V
General Approach and Methodology
General approach of methodology that the applicant proposes for providing the
Consultancy services for the conservation, rebuilding and the redevelopment.
Signature of Applicant
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Annexure–VI
FINANCIAL STATEMENT
Information regarding financial standing of the applicant.
S No. Details Amount Rs. in Lacs Remarks
1 2 3 4
Balance Sheet
Auditor‟s Report
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Annexure–VII
COVERINGLETTER
(On the Letterhead of the Bidder)
Date: To:
_________________________________
__________________________________
__________________________________
Ref: Consultancy for Repairs/ restoration & reconstruction works of Heritage Properties & its surrounding at Jabalpur
Dear Sir:
Being duly authorized to represent and act on behalf of ……………………. (hereinafter referred to as “the Bidder”), and having reviewed and fully understood all of the Proposal requirements and information provided and collected, the undersigned hereby submits the Proposal on behalf of _ (Name of Bidder) for the captioned Project with the details as per the requirements of the RFP, for your evaluation. We confirm that our Proposal is valid for a period of 120 days from (insert Proposal Due Date).
I/ We also hereby agree and undertake as under:
Notwithstanding any qualifications or conditions, whether implied or otherwise, contained
in our Proposal we hereby represent and confirm that our Proposal is unqualified
and unconditional in all respects and we agree to the terms of the proposed Agreement, a
draft of which also forms a part of the RFP document provided to us.
We hereby certify and confirm that in the preparation and submission of our Proposal, we
have not acted in concert or in collusion with any other Bidder or other person(s) and also
not done any act, deed or thing which is or could be regarded as anti-competitive.
Yours faithfully,
For and on behalf of (Name of Bidder)
Duly signed by the Authorized Signatory of the Bidder
(Name, Title and Address of the Authorized Signatory)
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
38 | P a g e
Annexure –VIII
INFORMATION REGARDING CURRENT LITIGATION
(1) (2) (3) (4) (5)
S. No.
Name of the
Contract
Year of
Contract
Organization
Details of
litigation
Signature of applicant
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Annexure –IX
ADDITIONAL INFORMATION
(Please give a brief note indicating why the applicant considers himself eligible for award of this work).
Signature of Applicant
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Annexure –X
MEMORANDUM OF UNDERSTANDING (M.O.U)
JOINT VENTURE BETWEEN
Name of Lead Consultant: Address:
AND
Name of Conservation Consultant: Address:
For the Renovation, Restoration & Redevelopment of Heritage Buildings and its
surroundings at Jabalpur. M/s ……………………..is participating in the Tender for
Consultants / Architects floated by JSCL, Jabalpur If the said work is awarded to our
firm , ………………………………………………………….will act as Lead Consultant
and ……………………………………………………..will be participating as
Conservation consultant.
We have jointly agreed to participate for Renovation, Restoration & Redevelopment of
Heritage Buildings and its surroundings at Jabalpur.
Signature Signature
Lead Consultant Conservation Consultant
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Annexure –XI
Draft Consultancy Agreement
Name of work: Renovation, Restoration & Redevelopment of Heritage Buildings
and its surroundings at Jabalpur
THIS AGREEMENT (“Consultancy Agreement”) is made on the _______th day of
__________________, 2017 at Jabalpur.
BETWEEN:
JSCL a govt owned subsidiary constituted under the companies Act. 1956, (hereinafter
referred to as “JSCL, Jabalpur”) which expression shall, unless it be repugnant to the
context or meaning thereof, include its administrators, successors and assigns) of One
Part
AND
________________________________________________ [the Firm], a company
incorporated under the provisions of the Companies Act, 19561 and having
its registered office at ________________________________________________
________________________(hereinafter referred to as the “Consultant”) which
expression shall, unless it be repugnant to the context or meaning thereof, include its
administrators, successors and permitted assigns) of the Other Part
JSCL, Jabalpur and the Consultant are collectively referred to as 'Parties' and
individually as “Party”.
WHEREAS:
A. JSCL, Jabalpur has undertaken restoration & reconstruction works of The
GopalMandir Complex at Jabalpur.
B. JSCL, Jabalpur invited detailed proposals from Consultants by open
invitations through publishing NIT in various newspapers.
C. In response thereto proposals were received from several persons
including the Consultant. After evaluating them, the Proposal submitted by the
Consultant has been accepted and Letter of Acceptance No. dated
was issued.
D. The Consultant covenants to undertake the Assignment as set forth in scope of
work as per Annexure X (hereinafter referred to as “the Services”) and to perform,
fulfill, comply with and observe all and singular provisions, conditions and requirements
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
of this Agreement.
E. In consideration thereof, JSCL, Jabalpur will pay to the Consultant fee
(hereinafterreferred to as “the Fee”) and more particularly described in Clause 2
and willperform, fulfill, comply with and observe all singular provisions, conditions and
requirements to the Agreement.
NOW, THEREFORE, in view of the foregoing and in consideration of the mutual
covenants and agreements hereinafter set forth, the Parties agree as follows:
1. RELATIONSHIP BETWEEN THE PARTIES
Nothing contained herein shall be construed as establishing a relation of employer and
employee or agent as between JSCL, Jabalpur and the Consultant. The Consultant,
subject to this Agreement, has complete charge of personnel performing the Services
and shall be fully responsible for the Services performed by it or on its behalf
hereunder. The Agreement shall commence on the date it is executed by the Parties.
All the provisions and terms and conditions of the RFP documents shall be part of this
agreement and shall be binding on both the parties.
2. TIME SCHEDULE AND PAYMENT OF FEES
2.1 The key deliverables, time schedule and fee payable would be as per the
following table:
S. No. Activity/ Deliverable Elapsed time Fees Payable
1 Time schedule for Architectural and allied services
Stage 1
Complete measured
drawings of the structure ,
site , open spaces , trees,
drains , levels etc. with
constructional details if
possible .The measured
drawings should have plans
elevations , sections .
30 Days from date of
signing of this
Agreement
5 % of the fee
Stage 2
Submission of conceptual
designs, planning and
stage 1 estimate of cost for
approval
45 Days from date of
signing of this
Agreement
5 % of the fee
Stage 3
Submission of the final
preliminary drawings and
designs
30 days from the date
of approval of
conceptual drawings.
10 % of the fee
Stage 4
Submission of draft DPR
drawing, design. estimate
etc.
15 days from the date
of approval of final
preliminary.
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Stage 5
Submission of Final DPR
Master plan on specified
scale, drawing, design.
Estimate etc. with all
necessary Technical
sanctions and statutory
approvals to invite tender.
15 days from the
date of approval of
Draft DPR
15 % of the fee
Stage 6
Submission of Draft Tender
Document for construction
and allied services
30 days from the
date of approval of
Final DPR
5 % of the fee
Stage 7
Submission of Final Tender
Document for construction
and allied services
10 days from the date
of approval of draft
tender document
10 % of the
fee
Stage 8
Evaluation and signing of
agreement with
construction agency.
15 days from
opening of
Tender.
Stage 9
Submission of complete set
of drawings and details
sufficient for the work to
commence at site.
Before issue of work
order to construction
agency
2 Time schedule for Construction & Execution
Stage 10
Time Schedule for
Periodic Supervision and
issue of working drawings
as per site requirements.
12 months
On execution of work
worth 20% of its
estimated cost 10 % of the fee
On execution of work
worth 40% of its
estimated cost 10 % of the fee
On execution of work
worth 60% of its
estimated cost 10 % of the fee
On execution of work
worth 80% of its
estimated cost 10 % of the fee
Stage 11 Submission of as built
drawings and final bill
30 days from the date
of completion of
construction phase
5 % of the fee
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Stage 12 Submission of final bill of
contractor.
Within 45 days of the
submitting of the record
documents.
5 % of the fee
Total 100 %
2.2 The Consultant shall submit to JSCL, Jabalpur minimum three (3) hard
copies ( hard bound – not spiral) and two (2) soft copies on separate CDs of all
reports/documents (designs, drawings, estimates, specifications, tender
document, record measurements, test reports, bills, rate analysis etc. ) to be
delivered as per above.
2.3 The fee payable by JSCL, Jabalpur to the Consultant for the Services shall be a
consolidated amount (the Consultancy Fee, as quoted by the consultant in its
Financial Proposal) and the same shall be payable as per above.
2.4 JSCL, Jabalpur shall finalize all reports/documents to be submitted by the
Consultant under this Agreement by itself or through an external agency
appointed by JSCL, Jabalpur. JSCL, Jabalpur shall finalize such
reports/documents within 10 days from the date of receipt of same from the
Consultant.
2.5 Upon approval of deliverable by JSCL, Jabalpur /external agency appointed by
JSCL, Jabalpur, the Consultant shall raise an invoice against JSCL, Jabalpur.
Within 15 days from the date of receipt of such invoice. JSCL, Jabalpur shall
make payment to the Consultant as per the schedule given above in 2.1.
3. TERMINATION OF THE AGREEMENT
This Agreement shall be effective on the date hereof and shall continue in full force
until completion of the Services or terminated earlier as per the Clause (i), (ii) & (iii)
below:
i. The Agreement may be terminated if any Party is in breach of any of its
obligations under the Agreement and the breach has not been remedied within
fourteen (14) days (or longer period as the notifying Party may allow) of the
intimation to the Party in breach requiring the breach to be remedied.
ii. If JSCL, Jabalpur terminates the Agreement as a result of a default of the
Consultant, the consultant shall be liable for the extra costs reasonably
incurred by JSCL, Jabalpur in obtaining completion of that part of the services
which remained incomplete as the date of termination.
iii. If JSCL, Jabalpur terminates the agreement, not as a result of any default by
the Consultant, then JSCL, Jabalpur shall compensate the Consultant for the
Services performed till the date of notice of termination.
iv. Consultant can also terminate the agreement by giving a 30 days‟ notice.
The communication of termination of this Agreement shall be by means of written
notice (“Termination Notice”)
4. RESPONSIBILITIES AND OBLIGATIONS OF THE CONSULTANT
The Consultant shall:
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
i. Provide the Services in accordance with Tender document.
ii. exercise the degree of skill, care and diligence normally exercised by members
of the profession performing services of a similar nature;
iii. be bound to comply with any written direction of JSCL, Jabalpur to vary the
scope sequence or timing of the Services; and
iv. Use all reasonable efforts to inform itself of JSCL, Jabalpur requirements for the
Deliverables for which purpose the Consultant shall consult JSCL, Jabalpur
throughout the performance of the Services.
5. CONFIDENTIALITY AND PUBLICITY
The Consultant shall treat the details of the output of the assignment and the Services
as confidential and for the Consultant's own information only and shall not publish or
disclose the details of the output, deliverables / milestones submitted toJSCL, Jabalpur
or the Services in any professional or technical journal or paper or elsewhere in any
manner whatsoever without the previous consent in writing of JSCL, Jabalpur
6. CONSULTANT‟S REPRESENTATIVES
The Consultant shall deploy a representative at Jabalpur, and agree that the person
appointed shall have authority to act on behalf of the Consultant for all purposes in
connection with the Services and in accordance with all the provisions under the
Agreement. The representative should be stationed at Jabalpur till the works are
completed and shall be readily available for discussions with JSCL, Jabalpur
officials.
7. OTHER CONDITIONS
7.1 In the event JSCL, Jabalpur desires the Consultant to perform such
additional services which are not within the Terms of Reference, the Consultant
shall agree to perform such additional services on such renegotiated, modified
and new terms and conditions as may be mutually agreed by the Parties.
7.2 JSCL, Jabalpur shall provide to the Consultant documents/ information/ reports
as may be required by the Consultant to enable it to provide the Services.
JSCL, Jabalpur undertakes and agrees to furnish to the Consultant from time
to time such other documents/ reports/ information in its possession and/or
knowledge as it may consider relevant to perform the Services, as and
when such information is received by/ available with the JSCL, Jabalpur .
7.3 All intellectual property conceived, originated, devised, developed or created by
the Consultant, its agents, specifically for the purpose of rendering the Services,
shall vest with JSCL, Jabalpur unless otherwise agreed, between JSCL,
Jabalpur and the Consultant. JSCL, Jabalpur as sole beneficial owner shall be
entitled to use such intellectual property for the purpose of the Project.
7.4 Unless otherwise agreed, JSCL, Jabalpur shall have the copyright on all the
reports, documents, maps etc., authored, prepared or generated during
the course of the Services to be provided by the Consultant.
8. COMPLIANCE WITH LAWS
The Consultant shall take due care that all its documents comply with all relevant laws
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
related to consultancy work and statutory regulations and ordinances, guidelines in
force which includes all laws in force and effect as of the date hereof and which may be
promulgated or brought into force and effect hereinafter in India including
judgments, decrees, injunctions, writs of or orders of any court of record, as may be in
force and effect during the subsistence of this Agreement applicable to the Consultant.
9. GOVERNING LAW AND JURISDICTION
This Agreement shall be governed by the laws of India. The Courts at Indore shall have
jurisdiction over all matters arising out of or relation to this Agreement.
10. DISPUTE RESOLUTION
10.1 Amicable Resolution
Any dispute, difference or controversy of whatever nature between the Parties,
howsoever arising under, out of or in relation to this Agreement (the "Dispute")
shall in the first instance be attempted to be resolved amicably through
discussions between the Parties.
10.2 Arbitration
a. Procedure
Subject to the provisions of Clause 11.1 above, any Dispute which is not
resolved amicably within 30 days, the same shall be referred to the sole
arbitration of Divisional Commissioner, Indore Division whose decision shall be
final and binding on both the Parties. Such arbitration shall be governed by the
Arbitration and Conciliation Act, 1996 (“Arbitration Act”).
b. Place of Arbitration
The place of arbitration shall ordinarily be Jabalpur but by agreement of the
Parties, the arbitration hearings, if required, may be held elsewhere.
c. English Language
The request for arbitration, theanswer to the request, the terms of reference,
any written submissions, any orders and awards shall be in English and, if oral
hearings take place, English shall be the language to be used in the hearings.
d. Enforcement of Award
The Parties agree that the decision or award resulting from arbitration shall be
final and binding upon the Parties and shall be enforceable in accordance
with the provision of the Arbitration Act subject to the rights of the aggrieved
parties to secure relief from any higher forum.
e. Performance during Dispute Resolution
Pending the submission of and/or decision on a dispute and until the arbitral
award is published; the Parties shall continue to perform their respective
obligations under this Agreement, without prejudice to a final adjustment in
accordance with such award.
11. SEVERABILITY
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
In the event that any provision of this Agreement is held to be invalid or
unenforceable, the remaining provisions of this Agreement will remain in full force and
effect.
12. WAIVER
Waiver by either Party of any default by the other Party in the observance and
performance of any provision of or obligations under this Agreement:
i. shall not operate or be construed as a waiver of any other or
subsequent default hereof or of other provisions or obligations under this
Agreement;
ii. shall not be effective unless it is in writing and executed by a duly
authorized representative of such Party; and
iii. Shall not affect the validity or enforceability of this Agreement in any
manner.
Neither the failure by either Party to insist on any occasion upon the performance of
the terms, conditions and provisions of this Agreement or any obligation hereunder nor
time or other indulgence granted by a Party to the other Party shall be treated or
deemed as waiver/breach of any terms, conditions or provisions of this Agreement.
13. MODIFICATION
Modification of the terms and conditions of the Agreement, including any
modification of the scope of the Services, may only be made by written agreement
between the Parties.
14. NOTICES
Unless otherwise stated, notices to be given under this Agreement including but not
limited to a notice of waiver of any term, breach of any term of this Agreement and
termination of this Agreement, shall be in writing and shall be given by hand delivery,
recognized international courier, mail, telex or facsimile transmission and delivered or
transmitted to the Parties at their respective addresses mentioned here in above.
15. TRANSFER OR ASSIGNMENT
No Party may assign its interests in the Agreement without the prior written consent of
the other Party. Unless specifically stated to the contrary, in any written consent to an
assignment, no assignment shall release or discharge the assignor from any
obligation under this Agreement.
16. VARIATIONS
JSCL, Jabalpur may, by written notice to the Consultant, direct the Consultant to vary
the scope, sequence or timing of the Services with suitable compensation for such
variation to be agreed mutually and the Consultant shall be bound to comply with that
direction.
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
17. COMPENSATION FOR DELAY:
The time allowed for carrying out the work, as entered in the tender form, shall be
strictly observed by the consultant and shall be deemed to be the essence of the
contract and shall be reckoned form the date on which the order to commence the
work is issued to the contractor.
The work shall throughout the stipulated period of contract, be proceeded with due
diligence, keeping in view that time is the essence of the contract.
A penalty of 1/8% percent of the value of work per week shall be imposed due to delay
in work and total amount of the compensation under the provision of this clause shall
be limited to 10 percent of the value of work i.e. probable amount of contract put to
tender.
The delay in Executive Director, JSCL assistance ingrained in the contract will be taken
duly into account while recovering any compensation for the delay in completing the
work. Where the Engineer-in-Charge decides that the contractor is liable to pay
compensation for not giving proportionate progress under this clause and the
compensation is recovered during the intermediate period. Such compensation shall
be kept in deposit and shall be refunded if the contractor subsequently makes up the
progress for the last time within the period of contract including extension if any.
18. ACTION WHEN WORK IS LEFT INCOMPLETE, ABANDONED OR
DELAYED BEYOND THE PERMITTED LIMIT ALLOWED BY THE
ENGINEER-IN-CHARGE
In any case in which under any clause or clauses of this contract the consultant shall
have rendered himself liable to pay compensation amounting to the whole of his
security deposit, except in the case of abandonment of the work owing to permanent
disability due to serious illness, or death of consultant the Engineer-in-Charge on
behalf of the Executive Director, JSCL Jabalpur shall give notice, before 15 days and
in the event of consultant failing to comply with directions contained in said notice shall
have power to adopt and any one or more of the following courses as he may deem
best in the interest of the Executive Director, JSCL Jabalpur:-
(a) To determine or rescind the contract (of which rescission notice in writing to the
consultant under the hand of the Engineer-in-Charge shall be conclusive evidence and
in which case the security deposit of the consultant shall stand forfeited, and be
absolutely at the disposal of the Executive Director, JSCL Jabalpur (security deposit
means 5 percent of the probable amount of contract put to tender).
(b) NA
(c) After giving notice to the consultant, to measure up the work of the consultant,
and to take such part there of as shall be unexecuted out of his hand, and to give it to
another consultant to complete in which case any expenses which may be incurred in
excess of the sum which would have been paid to the original consultant, if the whole
work had been executed by him (of the amount of which excess certificate in writing of
the Engineer-in- Charge shall be final and conclusive) shall be borne and paid by the
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
original consultant and may be deducted from any money due to him by the Executive
Director, JSCL Jabalpur under this contract or otherwise.
In the event of any one or more of the above courses being adopted by the Engineer-
in- Charge, the consultant shall have no claim to compensation for any loss sustained
by him by reason of his having purchased or procured any materials or entered into
any agreements, or made any advances on account of or with a view to execution of
work or the performance of the contract, And in case the contract shall be rescinded
under the provision aforesaid the contractor shall not be entitled to recover or be paid
any sum for any work thereto actually performed under this contract unless and until
the Engineer-in-Charge will have certified in writing the performance of such work and
the value payable in respect thereof, and he shall only be entitled to be paid the value
so certified.
19. CONSULTANT REMAINS LIABLE TO PAY COMPENSATION IF ACTION
NOT TAKEN UNDER CLAUSE 18
In any case in which any of the powers conferred on the Engineer-in-Charge by clause
3 above, shall have become exercisable and the same shall not be exercised, the non-
exercise thereof shall not constitute a waiver of any of the conditions hereof and such
power not withstanding be exercisable in the event of any future case of default by the
consultant for which by any clause or clauses hereof, he is declared liable to pay
compensation amounting to the whole of his security deposit, and the liability of the
consultant for past and future compensation shall remain unaffected in the event of the
Engineer-in-Charge putting in force either of the power vested in him under the
proceeding clauses.
20. EXTENSION OF TIME:
If the consultant shall desire extension of the time for completion of the work on the
grounds of his having been unavoidably hindered in its execution or any other ground,
he shall apply in writing to the Engineer-in-Charge within thirty days of the date of
the hindrance, on account of which he desires such extension as aforesaid, and the
Engineer-in-Charge if in his opinion (which shall be final) reasonable grounds, be
shown therefore, authorize such extension for a period not exceeding three months.
Any further extension of the time shall be subject to the previous sanction of the
Executive Director, JSCL Jabalpur Provided always when the Engineer-in-Charge has
recommended grant of extension of time/permitted the consultant to carry out work
reserving right of the Executive Director, JSCL Jabalpur to recover liquidated damages
(as provided in agreement) the running bills shall continue to be paid to the consultant.
Provided that if any extension applied for is proposed to be refused, the competent
authority shall give the consultant an opportunity to be heard before taking final
decision.
21. WORK NOT TO BE SUBLET
The Contract shall not be assigned or sublet without the written approval of the
Executive Director, JSCL Jabalpur
22. CHANGES IN THE CONSTITUTION OF FIRM:
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
In the case of a tender by partners, any change in the constitution of the firm shall
be forthwith notified by the contractor to the Engineer-in-Charge, for his information.
23. TAX:
The consultants and their personnel shall be liable to the taxes, duties, fees, levies as
per applicable law. However, Service tax will be paid to the Consultant extra at
applicable rates.
24. CHANGES IN THE CONSTITUTION OF FIRM:
1 In the case of a tender by partners any change in the constitution of the firm
shall be forthwith notified by the Consultant to the Technical committee for his
information.
2 All services to be provided under the contract shall be delivered under
the direction and subject to the approval in all respect of the technical committee of
the Project who shall be entitled to direct at what point or points and in what manner
they are to be commenced, and from time to time carried on.
25. DEATH OR PERMANENT INVALIDITY OF CONSULTANT:
If the Consultant is an individual or a proprietary concern, partnership concern, dies
during the currency of the contract or becomes permanently incapacitated, where the
surviving parties are only minors, the contract shall be closed without levying
any damages / compensation.
26. INDEMNIFICATION:
In the event that a claim or suit is brought against the Architect or the Consultants by
any third party for damages arising from personal injury or property damage caused
wholly by the Client ,contractor or anyone employed by the Client , contractor or
anyone for whose acts the Client , contractor may be held responsible, then the Client
shall indemnify the Architect and fully reimburse any loss, damage or expenses,
including the attorney‟s fees, which the Architect may incur in connection therewith.
EXECUTED BY
JSCL, Jabalpur by being signed by a duly authorized officer in the presence of:
Title: _
Witness:
EXECUTED BY
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
by being signed by a duly authorized officer in the presence of:
Title: _
Witness:
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Annexure –XII
DETAILS OF BUILDINGS
LIST OF SITES SELECTED FOR HERITAGE CONSERVATION &
RESTORATION
1. Town Hall
2. Municipal Corporation Building
3. Anjuman Islamiya School
4. Gokul Das Dharamshala
5. Ghanta Ghar
6. Kamaniya Gate
7. Sangram Sagar
PRINCIPAL CHARACTERISTICS OF THE BUILDINGS SELECTED
1. Onion domes
2. Overhanging eaves (Chajja)
3. Pointed arches, cusped arches or scalloped arches
4. Vaulted roofs many miniature domes or domed chhatris
5. Tower or Minarets
6. Open pavilions
7. Pierced open arcading
8. Jallis
MATERIALS & CONSTRUCTION TECHNOLOGY
1. Expose brick work
2. Stone columns
3. Vaulted roof (Brick) with I-section
4. Stone chajja
5. Stone & cement pre-cast jalli
TOWN HALL
Presently known as Gandhi Bhawan Library, inaugurated on September 2, 1892, to
commemorate the Jubilee of Queen Victoria‟s reign. The Town hall or Gandhi Bhawan
as it was re-named in the year 1968, came in the wake of crisis. Although it was
constructed to mark the Jubilee year, it was handed over to the public and the office of
the Municipality was shifted to this building, immediately after its inauguration.
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
The library has been popular among the academic scholars for its availability and
accessibility. Gandhi Bhawan, besides the library accommodates the University study
centre and Swatantrata Senani reading cell.
More than 120 year old structure made up of brick and lime mortar. The structure is in
fair condition, but many improper interventions have ruined the glory of the building.
PROBLEM IDENTIFIED
Micro biological growth: algae and micro biological growth over walls and
ceiling
Plaster deteriorated: due to dampness plaster is getting damaged
Rising dampness: it is damaging the building plinth and lime plaster
In appropriate additions: New doors and windows are introduce
Damaged & missing elements
Services: open wires, cables and water pipes
Layers of lime & distemper over expose brick work
Cracks: minor cracks due to water leakages and rust over steel sections
MUNICIPAL CORPORATION BUILDING
The office of Jabalpur Municipal Corporation is one the identified structure that is to be
preserve. The corporation building is more than 70 years old and requires preservation.
The building is functional and all the Offices of JMC are located in the premises.
PROBLEM IDENTIFIED
Plaster deteriorated
Inappropriate additions: New doors and windows are introduce
Services: open wires, cables and water pipes
Layers of lime & distemper over expose brick work
ANJUMAN ISLAMIYA SCHOOL
The famous educational institution of Madhya Pradesh, Anjuman Islamia completed
more than 135 years of its educational and social service. This institution was founded
in 1876 by Khan Bahadur Sayyed Ali Ahmad.
135 year old structure is made up of expose brick work with lime mortar. The structure
is in good state of condition, but many inappropriate interventions have been done
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
which need to be removed.
PROBLEM IDENTIFIED
Plaster deteriorated: due to dampness plaster is getting damaged
Damaged & missing elements
Vegetation: structure cover with vegetation on walls and roof
Micro biological growth: algae and micro biological growth over walls and
ceiling
Rising dampness: it is damaging the building plinth and lime plaster
In appropriate additions: New doors and windows are introduce
Services: open wires, cables and water pipes
Layers of lime & distemper over expose brick work
Cracks: minor cracks due to water leakages and rust over steel sections
Deteriorated flooring on corridors
GOKULDAS DHARAMSHALA
Located in the vicinity of Jabalpur Railway Station, Gokul Das Dharamshala is more
than 100 year old structure. Built by Raja Gokul Das in 19th century is one of the
identified Heritage Site. The structure is made up of expose brick work with lime mortar
is still in fairly good Condition.
PROBLEM IDENTIFIED
Micro biological growth: algae and micro biological growth over walls and
ceiling
Rising dampness: it is damaging the building plinth and lime plaster
Plaster deteriorated: due to dampness plaster is getting damaged
In appropriate additions: New doors, windows and opening was block with jail
or brick work
Damaged & missing elements
Services: open wires, cables and water pipes
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
Layers of lime & distemper over expose brick work
GHANTA GHAR
The Clock Tower of Jabalpur is one of the oldest possessions of the city. It is located in
the heart of the city. The Clock Tower has four clock faces. In the early days it served
as a public clock since most of the people did not have wrist watches or clocks at home
like today. But at present it is merely admired for its aesthetics. The Clock Tower is
regarded as a famous historical monument of Jabalpur.
PROBLEM IDENTIFIED
Layers of lime & distemper over expose brick work
Services: open wires, cables and water pipes
Plaster deteriorated
Micro biological growth: algae and micro biological growth over walls and
ceiling
Rising dampness: it is damaging the building plinth and lime plaster
In appropriate additions: New doors, windows and opening was block with jail
or brick work
KAMANIA GATE
An important landmark event was the holding of the Tripuri Congress session in 1939 that was
presided over by Subhash Chandra Bose. Politically under Lokmanya Tilak's direction Jhanda
Satyagraha was launched with success (who visited 3 times) Mahatma Gandhi visited 4 times
and famous Congress session was held at Tripuri (Jabalpur) in 1939 when Subhash Chandra
Bose was elected the Congress President against the wishes of Mahatma Gandhi. Methodology
of two thoughts to achieve freedom was formulated in the session. A memorial Kamania gate
was erected in city.
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
PROBLEM IDENTIFIED
Layers of lime & distemper over expose brick work
Services: open wires, cables and water pipes
Plaster deteriorated
Micro biological growth: algae and micro biological growth over walls
Rising dampness: it is damaging the building lime plaster
In appropriate additions: New doors, windows and opening was block with jail
or brick work
SANGRAM SAGAR
The Sangram Sagar Lake is situated 15 km from the city of Jabalpur and is one of the
most sorted tourist destinations of Jabalpur. This lake is situated near a fort named
Bajnamath, which is popular for its medieval architecture given to it by king Sangram
Shah. This king was a renowned Gond ruler and he built many more such
masterpieces during the years between 1480 and 1540. The structure situated on the
island of lake is in very poor condition.
PROBLEM IDENTIFIED
Micro biological growth: algae and micro biological growth over walls and
ceiling
Damaged & missing elements
Wild vegetation growth
RESTORATION OF BUILDINGS
Since the buildings are already in use, it is best preserved by taking measures to
ensure stability and structural safety. The approach to its conservation should be
JSCL Renovation, Restoration & Redevelopment of Heritage Buildings and surroundings
at Jabalpur.
based on sensitive restoration, with due respect to the original materials and the
architectural vocabulary. The main aim should be make the building watertight and
structurally safe. In any repair/ restoration work, priority should be given to the use of
compatible materials of similar composition. Through prompt action, it is possible to
make the buildings structurally safe and accessible to users.
The major works identified are as follows:
Very careful dismantling of damaged building elements and inappropriate
addition.
Separation of serviceable and unserviceable materials
Stone work for new members where ever required
Re-assembling of structure
Filling and grouting of gaps in the structure
Brick work & lime concreting on dome and roof
Reconstruction of external Chhajja
Providing flooring for plinth platform
Cleaning the structure of any debris or rank vegetation
Cleaning of surface (Algae, biological growth)
Providing plinth protection
Protection layer for expose surfaces (Lime, brick and stone)
Water proofing work.
End of Document