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PERSONAL PRODUCTIVITY AND LEADERSHIP –THE REBOOT YOUR LIFE PROCESS (FEAT. DAVID ALLEN)
Paul Gibbons,
2010
Tags: time management, personal
development, leadership, GTD
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PAUL GIBBONS
• Public intellectual, keynote speaker• Science, philosophy, business
• Europe’s first licensed distributor of David Allen’s
methodology• THINK BIGGER, THINK BETTER PODCAST
• www.paulgibbons.net/podcasts
• Founder of Future Considerations• Ethos: Better leaders, better business, better world
• Clients on five continents including Shell, HSBC, BP, Barclays,
Cadbury, Anglo American
• Competitors: Harvard, McKinsey, Duke
• Author – Science of Change, Reboot Your Life
• Professor, Business Ethics and Leadership
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DEVELOPING LEADERS
Be, do, have...
Not just skills and results, but deep transformation of ‘self’
Leaders take the long-view
Ergo, if ‘reacting’, ‘responding’, ‘meeting hopping’, you aren’t leading
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THE CRUX OF THE PROBLEM
Creating long-term value requires an extraordinary level of ‘self-leadership’
The most important component of self-leadership is where you place your attention
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OVERWHELM
100 – 200 emails per day
An equal number of other ‘incoming’ – phone calls, meeting actions, etc
Tracking commitments - yours and others’
...
...
Time to reflect, take a longer view, nurture new ideas
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THE ESSENCE OF ‘GETTING THINGS DONE’
Managing agreements, not managing time
A systematic approach, not a software system
A practice, developed over time
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THE GOAL OF GTD PRACTICE
‘Mind like water’
Mind clear
Attention where it needs to be, not on ‘open loops’
Space for creative thoughts
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BENEFITS OF GTD
Increased productivity & efficiency
Increased creativity & capacity for innovation
Improved effectiveness
Clearer communication
Improved line-of-sight on action items
Improved decision-making
Improved focus
Improved alignment on goals and projects
Improved work/life mix
Improved employee engagement
Improved employee satisfaction
Improved employee retention
And of course...reduced stress
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THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
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THE FIVE PHASES OF MASTERING
WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
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The Miasmic Stacks…
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ESSENTIAL TOOL #1 - MINDSWEEP
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THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
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ESSENTIAL TOOL #2 –PROCESSING
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ESSENTIAL TOOL #3 – GREAT LISTS
@home
@computer
@travelling
@errands
@agendas
@calls
@current projects
@Someday maybe
@Waiting for
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THE FIVE PHASES OF MASTERING WORKFLOW Collect
Process
Organize
Review
Do
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ESSENTIAL TOOL #4 – WEEKLY REVIEW
Many lists become garbage dumps
They become untrustworthy – so you revert to keeping things in many places or in your head
Need to review the ‘red thread’ between mission, focus, projects and actions
Need to look at forward commitments – prepare for meeting, or report due, anniversary!
Need to get to your calendar before others do!
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THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
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BLEND OF LEARNING TOOLS
Coaching
Seminars
eLearning
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THANK YOU
WWW.PAULGIBBONS.NET