R12 Oracle Financials Functional Migration Fundamentals
Student Guide Volume 7
D49298GC10
Edition 1.0
July 2007
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Author
Richard Sears, Dee Fairbanks Simpson
Technical Contributors and Reviewers
David Barnacle, Melanie Featherstone, Wallace Gardipe, Theresa Hickman, Anant Iyer, Thierry
Javelle, Ruth Kukla, Robert Macisaac, Vic Mitchell, Christine Rudd, Kathryn Wohnoutka
This book was published using: oracletutor
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Table of Contents
Oracle Financials Overview............................................................................................................................1-1
Oracle Financials Overview ..........................................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Why R12?......................................................................................................................................................1-5
Architecture ...................................................................................................................................................1-6
Multi-Org Access Control (MOAC)..............................................................................................................1-8
Subledger Accounting ...................................................................................................................................1-9
Ledger............................................................................................................................................................1-11
Ledger Sets ....................................................................................................................................................1-12
Ledger Architecture.......................................................................................................................................1-13
Legal Organization ........................................................................................................................................1-14
Enhanced Legal Support................................................................................................................................1-15
Benefits of Legal Entities ..............................................................................................................................1-16
Oracle E-Business Tax ..................................................................................................................................1-17
Advanced Global Intercompany System .......................................................................................................1-18
Centralized Banking ......................................................................................................................................1-19
Bank Model Example ....................................................................................................................................1-20
Four Ways to Consolidate Information .........................................................................................................1-21
Multi-Dimensional Analysis & Reporting.....................................................................................................1-22
Financial Consolidation Hub .........................................................................................................................1-23
Data Management..........................................................................................................................................1-24
XML Publisher ..............................................................................................................................................1-25
New Standard Reports ...................................................................................................................................1-26
Other New Features .......................................................................................................................................1-27
Summary........................................................................................................................................................1-29
Multi-Org Access Control Overview..............................................................................................................2-1
Multi-Org Access Control Overview.............................................................................................................2-3
Objectives ......................................................................................................................................................2-4
Agenda...........................................................................................................................................................2-5
Multi-Org Access Control Description..........................................................................................................2-7
Multi-Org Access Control Benefits ..............................................................................................................2-9
Multi-Org Access Control Process Summary................................................................................................2-10
Multi-Org Access Control Setup ...................................................................................................................2-11
Multi-Org Access Control Setup – Create Operating Unit ............................................................................2-12
Multi-Org Access Control Setup – Define Security Profile ..........................................................................2-14
Multi-Org Access Control Setup – Run System List Maintenance ...............................................................2-15
Multi-Org Access Control Setup – Set Profile Options.................................................................................2-16
Implementation Considerations .....................................................................................................................2-17
Agenda...........................................................................................................................................................2-18
Multi-Org Preferences Description................................................................................................................2-19
Multi-Org Preferences Benefits .....................................................................................................................2-20
Multi-Org Preferences Process Summary.....................................................................................................2-21
Multi-Org Preferences Setup .........................................................................................................................2-22
Multi-Org Preferences Setup – Add to SubMenu..........................................................................................2-23
Multi-Org Preferences Setup – Set Preferences............................................................................................2-24
Agenda...........................................................................................................................................................2-25
Enhanced Multi-Org Reporting Description..................................................................................................2-26
Enhanced Multi-Org Reporting Benefits ......................................................................................................2-27
Enhanced Multi-Org Reporting Process ........................................................................................................2-28
Enhanced Multi-Org Reporting Process – Run Report.................................................................................2-29
Guided Demonstration 1 Overview: Using MOAC......................................................................................2-30
Guided Demonstration - Using MOAC .....................................................................................................2-31
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Summary........................................................................................................................................................2-38
Subledger Accounting Overview ....................................................................................................................3-1
Subledger Accounting Overview...................................................................................................................3-3
Objectives ......................................................................................................................................................3-4
Agenda...........................................................................................................................................................3-5
Subledger Accounting ...................................................................................................................................3-7
Subledger Accounting Description................................................................................................................3-8
Agenda...........................................................................................................................................................3-10
Business Benefits...........................................................................................................................................3-11
Business Benefits – Global Example.............................................................................................................3-12
Business Benefits...........................................................................................................................................3-14
Business Benefits - Auditability ....................................................................................................................3-15
Business Benefits – Transaction Example.....................................................................................................3-16
Business Benefits...........................................................................................................................................3-17
Business Benefits - Accounting Reconciliation.............................................................................................3-18
Agenda...........................................................................................................................................................3-19
Key Concepts.................................................................................................................................................3-20
Event Classes.................................................................................................................................................3-21
Events ............................................................................................................................................................3-22
Transaction Objects and Sources...................................................................................................................3-23
Agenda...........................................................................................................................................................3-24
Major Features...............................................................................................................................................3-25
Accounting Methods Builder.........................................................................................................................3-27
Online Accounting.........................................................................................................................................3-31
Inquiries.........................................................................................................................................................3-32
Offline Accounting ........................................................................................................................................3-34
Standard Reports ...........................................................................................................................................3-35
Agenda...........................................................................................................................................................3-36
Setup..............................................................................................................................................................3-37
Setup - Journal Line Type..............................................................................................................................3-38
Setup – Journal Line Type.............................................................................................................................3-39
Setup - Journal Line Type..............................................................................................................................3-40
Guided Demonstration 1 Overview: Defining Journal Line Types for Payables..........................................3-41
Guided Demonstration - Defining Journal Line Types in Payables...........................................................3-42
Practice 1 Overview: Defining Journal Line Types for Payables .................................................................3-44
Practice - Defining Journal Line Types for Payables ................................................................................3-45
Solution – Defining Journal Line Types for Payables ...............................................................................3-47
Setup - Account Derivation Rule...................................................................................................................3-52
Setup – Account Derivation Rule ..................................................................................................................3-53
Setup - Account Derivation Rule...................................................................................................................3-54
Guided Demonstration 2 Overview: Defining Account Derivation Rules for Payables...............................3-55
Guided Demonstration - Defining Account Derivation Rules for Payables ..............................................3-56
Practice 2 Overview: Defining Account Derivation Rules for Payables ......................................................3-58
Practice - Defining Account Derivation Rules for Payables......................................................................3-59
Solution – Defining Account Derivation Rules for Payables ....................................................................3-61
Setup – Journal Entry Description.................................................................................................................3-69
Setup – Journal Line Definition.....................................................................................................................3-70
Setup - Journal Line Definition .....................................................................................................................3-71
Guided Demonstration 3 Overview: Defining Journal Lines Definitions for Payables................................3-72
Guided Demonstration - Defining Journal Lines Definitions for Payables ...............................................3-73
Practice 3 Overview: Defining Journal Lines Definitions for Payables .......................................................3-74
Practice - Defining Journal Lines Definitions for Payables.......................................................................3-75
Solution – Defining Journal Lines Definitions for Payables .....................................................................3-76
Setup – Application Accounting Definition ..................................................................................................3-80
Setup - Application Accounting Definition ...................................................................................................3-81
Setup – Subledger Accounting Method .........................................................................................................3-82
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Setup - Subledger Accounting Method..........................................................................................................3-83
Ledger Setup and SLAM Assignment ...........................................................................................................3-84
Setup – Set Key Profile Options....................................................................................................................3-86
Agenda...........................................................................................................................................................3-87
Implementation Considerations .....................................................................................................................3-88
Summary........................................................................................................................................................3-89
Oracle E-Business Tax Overview ...................................................................................................................4-1
Oracle E-Business Tax Overview..................................................................................................................4-3
Objectives ......................................................................................................................................................4-4
Agenda...........................................................................................................................................................4-5
What is Oracle E-Business Tax (eBTax) .......................................................................................................4-7
Agenda...........................................................................................................................................................4-8
Business Requirements Met by eBTax..........................................................................................................4-9
Business Needs Solutions ..............................................................................................................................4-11
Agenda...........................................................................................................................................................4-15
Key Concepts: Tax Authority........................................................................................................................4-16
Key Concepts: Tax Regime ...........................................................................................................................4-17
Key Concepts: Tax ........................................................................................................................................4-18
Key Concepts: Tax Jurisdiction.....................................................................................................................4-19
Agenda...........................................................................................................................................................4-20
Architecture Overview ..................................................................................................................................4-21
Agenda...........................................................................................................................................................4-22
Processing Taxes for Transactions ................................................................................................................4-23
Tax Determination Services Example ...........................................................................................................4-25
Agenda...........................................................................................................................................................4-29
User Interface ................................................................................................................................................4-30
Agenda...........................................................................................................................................................4-32
Upgraded and Redesigned Features...............................................................................................................4-33
Upgraded and Enhanced Features .................................................................................................................4-34
Tax Definition Hierarchy...............................................................................................................................4-35
Tax Configuration Ownership .......................................................................................................................4-37
Practice 1 Overview: Creating a Regime to Rate Tax Model.......................................................................4-38
Practice - Create a Regime to Rate Tax Model..........................................................................................4-39
Solution - Create a Regime to Rate Tax Model .........................................................................................4-45
Tax Defaulting Hierarchy..............................................................................................................................4-53
System Options for Tax.................................................................................................................................4-54
Tax Groups ....................................................................................................................................................4-55
Tax Jurisdiction Handling..............................................................................................................................4-56
Practice 2 Overview: Creating Tax Zones....................................................................................................4-58
Practice - Create Tax Zones.......................................................................................................................4-59
Solution – Create Tax Zones .....................................................................................................................4-61
Tax Compounding .........................................................................................................................................4-64
Tax Inclusiveness ..........................................................................................................................................4-65
Tax Recovery.................................................................................................................................................4-67
Tax Rounding ................................................................................................................................................4-69
Tax Overrides ................................................................................................................................................4-70
Offset Taxes...................................................................................................................................................4-72
Party Tax Attributes.......................................................................................................................................4-73
Practice 3 Overview: Creating a First Party Tax Profile ..............................................................................4-74
Practice - Create a First Party Tax Profile .................................................................................................4-75
Solution – Create a First Party Tax Profile ................................................................................................4-77
Multiple Tax Registrations ............................................................................................................................4-80
Tax Exemptions.............................................................................................................................................4-82
Tax Exceptions ..............................................................................................................................................4-84
Tax Formulas.................................................................................................................................................4-85
Global Descriptive Flexfields ........................................................................................................................4-87
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Transaction Tax Upgrade ..............................................................................................................................4-88
Practice 4 Overview: Creating Transactions with Applicable Tax...............................................................4-90
Practice - Create Transactions with Applicable Tax..................................................................................4-91
Solution – Create Transactions with Applicable Tax ................................................................................4-95
New Features .................................................................................................................................................4-100
Content and Services Subscription ................................................................................................................4-101
Events and Configuration Owner Options.....................................................................................................4-102
Tax Jurisdictions............................................................................................................................................4-104
Tax Rules.......................................................................................................................................................4-105
Practice 5 Overview: Setting Up Tax Rule Defaults ....................................................................................4-106
Practice - Set Up Tax Rule Defaults ..........................................................................................................4-107
Solution – Set Up Tax Rule Defaults.........................................................................................................4-108
Fiscal Classifications: Product.......................................................................................................................4-110
Fiscal Classifications: Party...........................................................................................................................4-111
Fiscal Classifications: Transaction ................................................................................................................4-113
Tax Repository ..............................................................................................................................................4-115
Practice 6 Overview: Creating Tax Accounts...............................................................................................4-116
Practice - Create Tax Accounts .................................................................................................................4-117
Solution – Create Tax Accounts ................................................................................................................4-118
Tax Simulator ................................................................................................................................................4-120
Practice 7 Overview: Reviewing Tax Configuration Results Using the Tax Simulator ...............................4-121
Practice - Review Tax Configuration Results Using the Tax Simulator....................................................4-122
Solution – Review Tax Configuration Results Using the Tax Simulator ..................................................4-126
Guided Configuration ....................................................................................................................................4-130
Profile Options for Tax..................................................................................................................................4-132
Upgrade Considerations ................................................................................................................................4-133
Implementation Information..........................................................................................................................4-134
Summary........................................................................................................................................................4-135
Oracle General Ledger....................................................................................................................................5-1
Oracle General Ledger...................................................................................................................................5-3
Objectives ......................................................................................................................................................5-4
Agenda – Part 1 .............................................................................................................................................5-5
Agenda – Part 2 .............................................................................................................................................5-6
Agenda – Part 1 .............................................................................................................................................5-7
Accounting Setup ..........................................................................................................................................5-8
Accounting Setup Benefits ............................................................................................................................5-11
Accounting Setup Manager ...........................................................................................................................5-12
Accounting Setup Manager Benefits .............................................................................................................5-14
Accounting Setup Process .............................................................................................................................5-15
Implementation Considerations .....................................................................................................................5-17
Practice 1 Overview - Define a Ledger .........................................................................................................5-18
Practice - Define a Ledger .........................................................................................................................5-19
Solution – Define a Ledger........................................................................................................................5-22
Agenda – Part 1 .............................................................................................................................................5-28
Multiple Currency Support For General Ledger Data From All Sources ......................................................5-29
Multiple Currency Support For General Ledger Data From All Sources Benefits........................................5-32
Multiple Currency Support For General Ledger Data From All Sources Process.........................................5-33
Implementation Considerations .....................................................................................................................5-34
Guided Demonstration 1 Overview: Create Accounting Setup ....................................................................5-35
Guided Demonstration - Create Accounting Setup....................................................................................5-36
Agenda – Part 1 .............................................................................................................................................5-43
Entered Currency Reporting and Analysis Description.................................................................................5-44
Entered Currency Reporting and Analysis Description................................................................................5-45
Entered Currency Reporting and Analysis Benefits .....................................................................................5-46
Entered Currency Reporting and Analysis Setup ..........................................................................................5-47
Agenda – Part 1 .............................................................................................................................................5-48
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Foreign Currency Recurring Journals Description .......................................................................................5-49
Foreign Currency Recurring Journals Benefits.............................................................................................5-50
Foreign Currency Recurring Journals Process...............................................................................................5-51
Implementation Considerations .....................................................................................................................5-52
Agenda – Part 1 .............................................................................................................................................5-53
Data Access to Multiple Legal Entities and Ledgers Description .................................................................5-54
Data Access to Multiple Legal Entities and Ledgers Benefits.......................................................................5-57
Data Access to Multiple Legal Entities and Ledgers Process.......................................................................5-58
Data Access to Multiple Legal Entities and Ledgers Setup..........................................................................5-59
Data Access to Multiple Legal Entities and Ledgers Setup – Assign Data Access Set .................................5-60
Guided Demonstration 2 Overview: Create Data Access Sets with Read/Write Access...............................5-61
Guided Demonstration - Create Data Access Sets with Read/Write Access .............................................5-62
Implementation Considerations .....................................................................................................................5-65
Agenda – Part 1 .............................................................................................................................................5-66
Multi-Ledger Processing Description............................................................................................................5-67
Multi-Ledger Processing Benefits ................................................................................................................5-69
Multi-Ledger Processing ...............................................................................................................................5-70
Guided Demonstration 3 Overview: Viewing Ledger Sets ..........................................................................5-71
Guided Demonstration - View Ledger Set.................................................................................................5-72
Multi-Ledger Processing Process – Simultaneous Opening and Closing of Periods.....................................5-73
Multi-Ledger Processing Process – Simultaneous Year-End Closing Journals.............................................5-74
Multi-Ledger Processing Process – Simultaneous Currency Translation.....................................................5-75
Multi-Ledger Processing Process – Financial Reporting Across Ledgers ..................................................5-76
Multi-Ledger Processing Setup ....................................................................................................................5-77
Guided Demonstration 4 Overview: Ledger Set Processing ........................................................................5-78
Guided Demonstration - Ledger Set Processing ........................................................................................5-79
Practice 2 Overview: Create a Ledger Set .....................................................................................................5-84
Practice - Create a Ledger Set....................................................................................................................5-85
Solution - Create a Ledger Set...................................................................................................................5-88
Agenda – Part 1 .............................................................................................................................................5-93
Financial Reports Across Ledgers Description.............................................................................................5-94
Financial Reports Across Ledgers Benefits..................................................................................................5-95
Financial Reports Across Ledgers Process ...................................................................................................5-96
Financial Reports Across Ledgers Setup ......................................................................................................5-97
Guided Demonstration 5 Overview FSG Reporting Using Ledger Sets.......................................................5-98
Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................5-99
Agenda – Part 1 .............................................................................................................................................5-101
Cross-Ledger and Foreign Currency Allocations Description.....................................................................5-102
Cross-Ledger and Foreign Currency Allocations Benefits ...........................................................................5-103
Cross-Ledger and Foreign Currency Allocations Setup and Process ...........................................................5-104
Agenda – Part 1 .............................................................................................................................................5-105
Streamlined Automatic Posting/Reversal Description...................................................................................5-106
Streamlined Automatic Posting/Reversal Benefits .......................................................................................5-107
Streamlined Automatic Posting/Reversal Setup and Process .......................................................................5-108
Agenda – Part 1 .............................................................................................................................................5-109
Integrated Web-based Spreadsheet Interface Description .............................................................................5-110
Integrated Web-based Spreadsheet Interface Benefits...................................................................................5-112
Integrated Web-based Spreadsheet Interface Setup and Process...................................................................5-113
Agenda – Part 1 .............................................................................................................................................5-114
Journal Copy Description ..............................................................................................................................5-115
Journal Copy Benefits ...................................................................................................................................5-116
Journal Copy Setup and Process....................................................................................................................5-117
Agenda – Part 2 .............................................................................................................................................5-118
Streamlined Consolidation Mappings Description .......................................................................................5-119
Streamlined Consolidation Mappings Benefits ............................................................................................5-122
Streamlined Consolidation Mappings Setup and Process.............................................................................5-123
Agenda – Part 2 .............................................................................................................................................5-124
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Replacement for Disabled Accounts Description .........................................................................................5-125
Replacement for Disabled Accounts Benefits ..............................................................................................5-126
Replacement for Disabled Accounts Setup and Process...............................................................................5-127
Agenda – Part 2 .............................................................................................................................................5-128
Management Reporting and Security Description........................................................................................5-129
Management Reporting and Security ............................................................................................................5-130
Management Reporting and Security Benefits .............................................................................................5-133
Management Reporting and Security Setup .................................................................................................5-134
Agenda – Part 2 .............................................................................................................................................5-135
Data Access Security for Legal Entities and Ledgers Description ................................................................5-136
Data Access Security for Legal Entities and Ledgers Description ...............................................................5-140
Data Access Security for Legal Entities and Ledgers Benefits......................................................................5-142
Data Access Security for Legal Entities and Ledgers Setup and Process.....................................................5-143
Guided Demonstration 6 Overview: Entering Journals Using Different Balancing Segment Values (BSVs)
.......................................................................................................................................................................5-145
Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)..................5-146
Agenda – Part 2 .............................................................................................................................................5-148
Journal Reversal Enhancements Description and Benefits...........................................................................5-149
Journal Reversal Enhancements Setup .........................................................................................................5-150
Agenda – Part 2 .............................................................................................................................................5-151
Control Accounts Description and Benefits ..................................................................................................5-152
Control Accounts Setup and Process .............................................................................................................5-153
Agenda – Part 2 .............................................................................................................................................5-154
Security for Definitions Description..............................................................................................................5-155
Security for Definitions .................................................................................................................................5-157
Security for Definitions - Example................................................................................................................5-158
Security for Definitions Benefits ..................................................................................................................5-159
Security for Definitions Setup and Process ..................................................................................................5-160
Guided Demonstration 7 Overview: Defining Definition Access Sets and Secure Definitions ....................5-161
Guided Demonstration - Define Definition Access Sets and Secure Definitions ......................................5-162
Agenda – Part 2 .............................................................................................................................................5-165
Accounting and Reporting Sequencing Description......................................................................................5-166
Accounting and Reporting Sequencing Benefits ..........................................................................................5-167
Accounting and Reporting Sequencing Setup and Process ..........................................................................5-168
Agenda – Part 2 .............................................................................................................................................5-169
Journal Line Reconciliation Description .......................................................................................................5-170
Journal Line Reconciliation Benefits............................................................................................................5-171
Journal Line Reconciliation Setup and Process ............................................................................................5-172
Agenda – Part 2 .............................................................................................................................................5-173
Enhanced Intercompany Description.............................................................................................................5-174
Enhanced Intercompany Benefits ..................................................................................................................5-175
Enhanced Intercompany Accounting and Balancing Rules Process.............................................................5-176
Enhanced Balancing Process – Intracompany Journals ................................................................................5-177
Enhanced Intercompany Accounting and Balancing Rules Setup................................................................5-179
Implementation Considerations .....................................................................................................................5-180
Guided Demonstration 8 Overview: Advanced Intercompany Global System .............................................5-181
Guided Demonstration - Advanced Global Intercompany System............................................................5-182
Summary........................................................................................................................................................5-199
Oracle Fixed Assets .........................................................................................................................................6-1
Oracle Fixed Assets .......................................................................................................................................6-3
Objectives ......................................................................................................................................................6-4
Agenda...........................................................................................................................................................6-5
Subledger Accounting Architecture Description ...........................................................................................6-7
Subledger Accounting Architecture Benefits ................................................................................................6-8
Subledger Accounting Process ......................................................................................................................6-9
Subledger Accounting Architecture Summary ..............................................................................................6-10
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Guided Demonstration 1 Overview: Performing Asset Inquiries .................................................................6-11
Guided Demonstration -Perform Asset Inquiries.......................................................................................6-12
Practice 1 Overview: Performing Asset Inquiries ........................................................................................6-15
Practice - Perform Asset Inquiries .............................................................................................................6-16
Solution – Perform Asset Inquiries............................................................................................................6-18
Subledger Accounting Setup .........................................................................................................................6-24
Agenda...........................................................................................................................................................6-25
Enhanced Mass Additions for Legacy Conversions Description...................................................................6-26
Guided Demonstration 2 Overview: Adding Assets Using Web ADI..........................................................6-28
Guided Demonstration - Add Assets Using Web ADI ..............................................................................6-29
Practice 2 Overview: Adding Assets Using Web ADI (Optional)................................................................6-32
Practice - Add Assets Using Web ADI......................................................................................................6-33
Solution – Add Assets Using Web ADI ....................................................................................................6-36
Enhanced Mass Additions for Legacy Conversions Benefits ........................................................................6-39
Implementation Considerations .....................................................................................................................6-40
Agenda...........................................................................................................................................................6-41
Automatic Preparation of Mass Additions Description .................................................................................6-42
Automatic Preparation of Mass Additions Benefits ......................................................................................6-43
Automatic Preparation of Mass Additions Process.......................................................................................6-44
Automatic Preparation of Mass Additions Process .......................................................................................6-45
Guided Demonstration 3 Overview: Automatic Preparation of Mass Addition Lines .................................6-46
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................6-47
Automatic Preparation of Mass Additions Setup..........................................................................................6-56
Automatic Preparation of Mass Additions Setup Quickcodes......................................................................6-57
Agenda...........................................................................................................................................................6-58
Flexible Reporting Using XML Publisher Description .................................................................................6-59
Benefits..........................................................................................................................................................6-61
Flexible Reporting Using XML Publisher Setup...........................................................................................6-62
Flexible Reporting Using XML Publisher Example XML Output...............................................................6-63
Agenda...........................................................................................................................................................6-64
Automatic Depreciation Rollback Description..............................................................................................6-65
Automatic Depreciation Rollback Benefits ...................................................................................................6-66
Agenda...........................................................................................................................................................6-67
Enhanced Functionality for Energy Industry Description .............................................................................6-68
Practice 3 Overview: Setting Up Group Assets (Optional) ..........................................................................6-69
Practice - Set Up Group Assets..................................................................................................................6-70
Solution – Set Up Group Assets ................................................................................................................6-72
Summary........................................................................................................................................................6-74
Oracle Purchasing ...........................................................................................................................................7-1
Oracle Purchasing..........................................................................................................................................7-3
Objectives ......................................................................................................................................................7-4
Agenda Part 1 ................................................................................................................................................7-5
Agenda Part 2 ................................................................................................................................................7-6
Agenda Part 1 ................................................................................................................................................7-7
Professional Buyer's Work Center Description .............................................................................................7-8
Professional Buyer's Work Center Benefits...................................................................................................7-9
Professional Buyer's Work Center Overview ................................................................................................7-10
Professional Buyer's Work Center Requisition Management........................................................................7-11
Guided Demonstration 1 Overview: Using Professional Buyer's Work Center ...........................................7-13
Guided Demonstration - Using the Buyer's Work Center..........................................................................7-14
Practice 1 Overview: Creating a Purchase Order in the Buyer's Work Center ..............................................7-17
Practice - Create a Purchase Order in the Buyer's Work Center................................................................7-18
Solution - Create a Purchase Order in the Buyer's Work Center ...............................................................7-19
Professional Buyer's Work Center Requisition Management – Key Profile Options...................................7-22
Implementation Considerations .....................................................................................................................7-25
Agenda Part 1 ................................................................................................................................................7-26
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Enhanced Catalog Access Description ..........................................................................................................7-27
Enhanced Catalog Access Benefits................................................................................................................7-28
Enhanced Catalog Access Setup Preferences ................................................................................................7-29
Agenda Part 1 ................................................................................................................................................7-30
Document Styles Description ........................................................................................................................7-31
Document Styles Benefits .............................................................................................................................7-32
Document Styles Process – Source Document Reference .............................................................................7-33
Guided Demonstration 2 Overview: Creating and Using Document Styles .................................................7-34
Guided Demonstration - Using Document Styles......................................................................................7-35
Agenda Part 1 ................................................................................................................................................7-37
Procurement for Complex Services Description............................................................................................7-38
Procurement for Complex Services High Level Business Flow....................................................................7-39
Procurement for Complex Services New Purchasing Features.....................................................................7-40
Procurement for Complex Services Benefits................................................................................................7-42
Implementation Considerations .....................................................................................................................7-43
Agenda Part 1 ................................................................................................................................................7-46
Multi-Org Access Control Description..........................................................................................................7-47
Multi-Org Access Control Benefits ...............................................................................................................7-48
MOAC Effects – Forms and Pages................................................................................................................7-49
Multi-Org Access Control Public APIs ........................................................................................................7-50
Agenda Part 1 ................................................................................................................................................7-51
E-Business Tax Description .........................................................................................................................7-52
E-Business Tax Benefits................................................................................................................................7-53
E-Business Tax Process – Tax Calculation ..................................................................................................7-54
E-Business Tax Setup...................................................................................................................................7-55
Implementation Considerations .....................................................................................................................7-56
Agenda Part 1 ................................................................................................................................................7-57
Document Publishing Enhancements Description.........................................................................................7-58
Document Publishing Enhancements Benefits ..............................................................................................7-60
Document Publishing Enhancements Setup and Process .............................................................................7-61
Document Publishing Enhancements Setup – PDF Template ......................................................................7-62
Document Publishing Enhancements Setup – RTF Template ......................................................................7-63
Document Publishing Enhancements Setup – Upload Template..................................................................7-64
Document Publishing Enhancements Process – Printing in Procurement Flow...........................................7-65
Document Publishing Enhancements Process – Print Purchasing Document ..............................................7-66
Implementation Considerations .....................................................................................................................7-67
Agenda Part 1 ................................................................................................................................................7-68
Document Attachments Description.............................................................................................................7-69
Document Attachments Benefits ..................................................................................................................7-71
Document Attachments Process ...................................................................................................................7-72
Document Attachments Setup .......................................................................................................................7-73
Document Attachments Setup – Define Purchasing Options .......................................................................7-74
Agenda Part 1 ................................................................................................................................................7-75
Oracle Supplier Network Description............................................................................................................7-76
Transacting Over Oracle Supplier Network ..................................................................................................7-77
Oracle Supplier Network Support Transactions with Purchasing..................................................................7-78
Oracle Supplier Network Benefits.................................................................................................................7-79
Oracle Supplier Network New Features ........................................................................................................7-80
Implementation Considerations .....................................................................................................................7-81
Agenda Part 2 ................................................................................................................................................7-82
Maintain Sourcing Rules/ASLs for Agreement Items ...................................................................................7-83
Maintain Sourcing Rules/ASLs for Agreement Items Benefits.....................................................................7-84
Maintain Sourcing Rules/ASLs for Agreement Items - Define Rules for a Specific Plant ...........................7-85
Agenda Part 2 ................................................................................................................................................7-87
Support for Contractor Purchasing Users Description...................................................................................7-88
Support for Contractor Purchasing Users Benefits ........................................................................................7-89
Support for Contractor Purchasing Users Setup ...........................................................................................7-90
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Support for Contractor Purchasing Users Setup – Set Profile Option ..........................................................7-91
Implementation Considerations .....................................................................................................................7-92
Agenda Part 2 ................................................................................................................................................7-93
Compliance to Packaging Constraints Description........................................................................................7-94
Compliance to Packaging Constraints Benefits .............................................................................................7-96
Compliance to Packaging Constraints Process Summary..............................................................................7-97
Compliance to Packaging Constraints Process – Apply Order Modifiers .....................................................7-98
Compliance to Packaging Constraints Process – Perform UOM Conversion ...............................................7-99
Compliance to Packaging Constraints Process – Perform Quantity Rounding..............................................7-100
Compliance to Packaging Constraints Setup and Process .............................................................................7-101
Implementation Considerations .....................................................................................................................7-103
Agenda Part 2 ................................................................................................................................................7-104
Auto-Approval Tolerances for Change Orders Description ..........................................................................7-105
Auto-Approval Tolerances for Change Orders Setup and Process................................................................7-106
Agenda Part 2 ................................................................................................................................................7-107
EAM Support for Services Procurement Description....................................................................................7-108
EAM Support for Services Procurement Setup and Process .........................................................................7-109
Additional Considerations .............................................................................................................................7-111
Implementation Considerations .....................................................................................................................7-112
Agenda Part 2 ................................................................................................................................................7-113
Model Complex Pricing for Blanket Line Items Description ........................................................................7-114
Model Complex Pricing for Blanket Line Items Benefits .............................................................................7-116
Model Complex Pricing for Blanket Line Items Setup and Process..............................................................7-117
Model Complex Pricing for Blanket Line Items Pricing Hierarchy ..............................................................7-118
Model Complex Pricing for Blanket Line Items Profile Options ..................................................................7-119
Implementation Considerations .....................................................................................................................7-123
Agenda Part 2 ................................................................................................................................................7-124
Mass Re-pricing of Purchasing Documents Description ...............................................................................7-125
Mass Re-pricing of Purchasing Documents Benefits ...................................................................................7-126
Mass Re-pricing of Purchasing Documents Process.....................................................................................7-127
Implementation Considerations .....................................................................................................................7-128
Agenda Part 2 ................................................................................................................................................7-129
New User Interface for Oracle Purchasing Setups Description .....................................................................7-130
New User Interface for Oracle Purchasing Setups Benefits .........................................................................7-132
Agenda Part 2 ................................................................................................................................................7-133
Advanced Approval Support for Requisitions Description ...........................................................................7-134
Advanced Approval Support for Requisitions Benefits.................................................................................7-135
Advanced Approval Support for Requisitions Parallel Approvals ...............................................................7-136
Advanced Approval Support for Requisitions Voting Method.....................................................................7-137
Advanced Approval Support for Requisitions Position Hierarchy Support .................................................7-138
Advanced Approval Support for Requisitions Setup and Process .................................................................7-139
Implementation Considerations .....................................................................................................................7-140
Summary........................................................................................................................................................7-141
Oracle Accounts Payable ................................................................................................................................8-1
Oracle Accounts Payable...............................................................................................................................8-3
Objectives ......................................................................................................................................................8-4
Practices 1, 2, and 3 Overview: Prerequisite Practices ..................................................................................8-5
Practice - Create a New Employee (Required) ..........................................................................................8-6
Solution - Create a New Employee (Required) .........................................................................................8-8
Practice - Create a New User.....................................................................................................................8-11
Solution - Create a New User ....................................................................................................................8-12
Practice - Set Yourself Up As a Buyer (Required) ....................................................................................8-14
Solution - Set Yourself Up As a Buyer......................................................................................................8-15
Agenda...........................................................................................................................................................8-17
Suppliers in the Trading Community Architecture (TCA) ...........................................................................8-19
TCA Security by Functional Areas................................................................................................................8-20
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Payment Banks, Branches, and Accounts......................................................................................................8-21
Supplier Bank Accounts ................................................................................................................................8-22
Collaboration with Suppliers to Resolve Disputes ........................................................................................8-23
Invoice Requests............................................................................................................................................8-24
Implementation Considerations .....................................................................................................................8-25
Practice 4 Overview: Creating a Supplier......................................................................................................8-26
Practice - Create a Supplier With Two Sites .............................................................................................8-27
Solution - Create a Supplier With Two Sites.............................................................................................8-30
Agenda...........................................................................................................................................................8-45
Deferred Recoverability ................................................................................................................................8-46
Deferred Recoverability Features ..................................................................................................................8-47
Deferred Recoverability Benefits ..................................................................................................................8-48
Deferred Recoverability Process Part 1: Set Up and Invoice .......................................................................8-49
Deferred Recoverability Process Part 2: Set Up and Payment .....................................................................8-50
Setup Taxes with Deferred Recoverability ....................................................................................................8-51
Implementation Considerations .....................................................................................................................8-52
Agenda...........................................................................................................................................................8-53
Enhanced Asset Tracking ..............................................................................................................................8-54
Enhanced Asset Tracking Benefits ................................................................................................................8-55
Enhanced Asset Tracking Process .................................................................................................................8-56
Invoice Lines .................................................................................................................................................8-57
Implementation Considerations .....................................................................................................................8-58
Practice 5 Overview: Matching to Purchase Order........................................................................................8-59
Practice - Match to Purchase Order ...........................................................................................................8-60
Solution - Match to Purchase Order ..........................................................................................................8-64
Agenda...........................................................................................................................................................8-71
Payment Requests Key Concepts ..................................................................................................................8-72
Payment Requests Description ......................................................................................................................8-73
Payment Requests Benefits............................................................................................................................8-75
Payment Requests Process.............................................................................................................................8-76
Oracle Receivables – Refund Example .........................................................................................................8-77
Funds Disbursement Process- Loans .............................................................................................................8-78
Payment Request – Additional Payables Actions..........................................................................................8-79
Payment Requests: Synchronizing Between Products..................................................................................8-80
Payment Requests Reporting.........................................................................................................................8-81
Payment Requests Optional Setup.................................................................................................................8-82
Payment Requests Miscellaneous Set up.......................................................................................................8-83
Implementation Considerations .....................................................................................................................8-84
Agenda...........................................................................................................................................................8-85
Payment Method Controls and Enhanced Payment Information...................................................................8-86
Key Concepts.................................................................................................................................................8-87
Evaluate Payment Choices – Reporting and Payment Instruction Requirements..........................................8-90
Enhanced Payment Method Controls Description.........................................................................................8-94
Enhanced Payment Method Controls Benefits ..............................................................................................8-95
Enhanced Payment Method Controls Process – Enter Payables Document ..................................................8-96
Expanded Payment Attribute Availability and Defaulting - Definition.........................................................8-99
Expanded Payment Attribute Availability and Defaulting Description.........................................................8-100
Expanded Payment Attribute Availability and Defaulting - Benefits............................................................8-101
Expanded Payment Attribute Availability and Defaulting – Enter Payables Document ...............................8-102
Expanded Payment Attribute Availability and Defaulting - Payment Attributes Defaulting ........................8-103
Expanded Payment Attribute Availability and Defaulting - UI.....................................................................8-104
Practice 6 Overview: Entering Quick Invoices..............................................................................................8-105
Practice - Enter Quick Invoices .................................................................................................................8-106
Solution - Enter Quick Invoices.................................................................................................................8-109
Configurable Payment Attribute Validation Description...............................................................................8-112
Configurable Payment Attribute Validation Benefits....................................................................................8-113
Configurable Payment Attribute Validation Invoice: Scheduled Payment Holds .........................................8-114
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Configurable Payment Attribute Validation Invoice: Invoice on Hold Report .............................................8-115
Practice 7 Overview: Running Hold Reports.................................................................................................8-116
Practice - Run Hold Reports ......................................................................................................................8-117
Solution – Run Hold Reports.....................................................................................................................8-118
Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-119
Practice 8 Overview: Create a Payment Process Request Template..............................................................8-121
Practice - Create a Payment Process Request Template ............................................................................8-122
Solution - Create a Payment Process Request Template ...........................................................................8-124
Configurable Payment Attribute Validation Payment: Payment Processing Choices ...................................8-127
Practice 9 Overview: Creating a Payment Process Request ..........................................................................8-129
Practice - Create a Payment Process Request with Straight-Through Processing for a Payment Method of Check
...................................................................................................................................................................8-130
Solution – Create a Payment Process Request with Straight-Through Processing for a Payment Method of
Check.........................................................................................................................................................8-134
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting - Benefits..............8-143
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting ..............................8-144
Payment Instruction Formats and Reporting XML Publisher Templates ......................................................8-145
Payment Instruction Formats & Reporting XML Publisher Templates.........................................................8-146
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting .............................8-147
Formats & Reporting Payment Process .........................................................................................................8-148
Formats and Reporting Payment Process ......................................................................................................8-149
Formats & Reporting Payment Process .........................................................................................................8-150
Formats and Reporting Payment Process ......................................................................................................8-151
Formats & Reporting Payment Process .........................................................................................................8-152
Setup Payment Method Controls and Enhanced Payment.............................................................................8-153
Configurable Payment Attribute Validation Setup .......................................................................................8-154
Configurable Payment Attribute Validation Setup Consideration................................................................8-155
Configurable Payment Attribute Validation Setup: View Available Validations..........................................8-157
Configurable Payment Attribute Validation Setup – Payment Methods .......................................................8-158
Configurable Payment Attribute Validation Setup: Payment Process Format ..............................................8-159
Configurable Payment Attribute Validation Setup: Payment Process Profile ...............................................8-160
Expanded Payment Attribute Availability Payment Instruction Formats and Reporting Setup ....................8-161
Enhanced Payment Method Controls Setup ..................................................................................................8-162
Expanded Payment Attribute Availability and Defaulting - Setup................................................................8-163
Implementation Considerations .....................................................................................................................8-164
Agenda...........................................................................................................................................................8-165
Self Assessed Tax Description ......................................................................................................................8-166
Self Assessed Tax Features ...........................................................................................................................8-167
Self Assessed Tax Benefits............................................................................................................................8-168
Self Assessed Tax Predetermined Process.....................................................................................................8-169
Self Assessed Tax Process – 1. Predetermined..............................................................................................8-170
Self Assessed Tax: Predetermined Process – Invoice Entry..........................................................................8-171
Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-172
Self Assessed Tax: Predetermined Process – Calculate Tax Example .........................................................8-173
Self Assessed Tax: Predetermined Process – Calculate Tax .........................................................................8-174
Self Assessed Tax Process – Account ...........................................................................................................8-175
Self Assessed Tax Setup – Reporting Choices ..............................................................................................8-177
Self Assessed Tax Process – Report ..............................................................................................................8-179
Self Assessed Tax Manual Determination Process........................................................................................8-180
Self Assessed Tax Process – 2. Manual Determination.................................................................................8-181
Self Assessed Tax: Manual Determination Set Up - E-Business Tax Controls.............................................8-182
Self Assessed Tax: Manual Determination Process – Invoice Entry.............................................................8-183
Self Assessed Tax: Manual Determination Process – Calculate Tax ............................................................8-184
Self Assessed Tax: Manual Determination Process – Calculate Tax Example .............................................8-185
Setup Self Asessed Tax .................................................................................................................................8-187
Self Assessed Tax: Predetermined Set Up First Party, Party Tax Profile......................................................8-188
Self Assessed Tax: Predetermined Set Up – First Party, Party Tax Profile...................................................8-189
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Self Assessed Tax: Predetermined Set Up – Supplier Party Tax Profile .......................................................8-190
Implementation Considerations .....................................................................................................................8-191
Agenda...........................................................................................................................................................8-192
Oracle Payables For Complex Contract Terms .............................................................................................8-193
Oracle Payables for Complex Contract Terms Benefits ................................................................................8-194
Complex Contract Terms Key Concepts .......................................................................................................8-195
Oracle Procurement to Payables: High Level Business Flow.......................................................................8-197
Integrated Products: High Level Business Flow............................................................................................8-203
Oracle e-Business Tax Setup: Tax Configuration .........................................................................................8-204
Business Flow: Payables Distinction.............................................................................................................8-205
Contract Delivery Invoicing ..........................................................................................................................8-206
Invoice Workbench: Contract Delivery Invoices ..........................................................................................8-207
Oracle Payables: Ensure Billing Compliance ................................................................................................8-208
Oracle Payables: Tolerances and Holds.........................................................................................................8-209
Oracle Payables: Holds Notification Options ................................................................................................8-211
Practices 10 and 11 Overview: Placing and Releasing Holds.......................................................................8-212
Practice - Place a Hold on an Invoice ........................................................................................................8-213
Solution - Place a Hold on an Invoice .......................................................................................................8-214
Practice - Release Holds ............................................................................................................................8-215
Solution - Release Holds ...........................................................................................................................8-216
Oracle Payables for Complex Contract Terms Benefits ................................................................................8-217
Oracle Procurement to Payables: Setup Overview ........................................................................................8-218
Oracle Procurement Setup .............................................................................................................................8-219
Payables Setup: Financial Options ................................................................................................................8-221
Payables Setup – Payables Options ...............................................................................................................8-222
Payables Setup: Invoice Tolerances ..............................................................................................................8-223
Shared Setup: Supplier Terms & Controls ....................................................................................................8-224
Oracle Approvals Management Setup Approval Rules .................................................................................8-225
Oracle eBusiness Tax Setup: Tax Configuration...........................................................................................8-226
Prepayments: Tax Configuration Example....................................................................................................8-227
Practice 12 Overview: Setting Up US Sales Tax..........................................................................................8-228
Practice - Set Up US Sales Tax .................................................................................................................8-229
Solution – Set Up US Sales Tax ................................................................................................................8-235
Practice 13 Overview: Entering an Invoice with US Sales Tax Lines...........................................................8-244
Practice - Enter an Invoice with US Sales Tax Lines ................................................................................8-245
Solution - Enter an Invoice with US Sales Tax Lines................................................................................8-246
Implementation Considerations .....................................................................................................................8-248
Agenda...........................................................................................................................................................8-250
Multi-Org Access Control in Payables Description.......................................................................................8-251
Multi-Org Access Control in Payables Benefits ............................................................................................8-254
Multi-Org Access Control Process ................................................................................................................8-255
Multi-Org Access Control Process, Invoice Entry ........................................................................................8-256
Multi-Org Access Control Process, Payment Templates...............................................................................8-258
Multi-Org Access Control Process, Controlling Payables Periods...............................................................8-259
Multi-Org Access Control Process, Submitting Concurrent Request ...........................................................8-260
Multi-Org Access Control Process, Submitting Standard Report..................................................................8-261
Multi-Org Access Control Process, Open Account Balances Listing Report................................................8-262
Multi-Org Access Control Setup ...................................................................................................................8-263
Multi-Org Access Control Payables Setup ....................................................................................................8-264
Implementation Considerations .....................................................................................................................8-265
Summary........................................................................................................................................................8-266
Oracle Receivables...........................................................................................................................................9-1
Oracle Receivables ........................................................................................................................................9-3
Objectives ......................................................................................................................................................9-4
Practice 1 Overview: Modify Your Responsibilities .....................................................................................9-5
Practice - Modify Your Responsibilities....................................................................................................9-6
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Solution - Modify Your Responsibilities...................................................................................................9-7
Agenda...........................................................................................................................................................9-8
New and Changed Features for Balance Forward Billing .............................................................................9-10
Balance Forward Billing Description ............................................................................................................9-11
Balance Forward Billing Benefits .................................................................................................................9-14
Balance Forward Billing Setup and Process..................................................................................................9-16
Balance Forward Billing Setup Define Billing Cycle....................................................................................9-18
Balance Forward Billing Setup Define Payment Term .................................................................................9-20
Balance Forward Billing Setup Customer Profile Class................................................................................9-22
Practice 2 Overview: Create a Customer Class Profile..................................................................................9-24
Practice - Create a Customer Profile Class ................................................................................................9-25
Solution - Create a Customer Profile Class ...............................................................................................9-26
Practices 3-7 Overview: Prerequisite Practices .............................................................................................9-27
Practice - Create a Customer Using the Customers Set of Pages...............................................................9-28
Solution - Create a Customer Using the Customers Set of Pages..............................................................9-30
Practice - Add Customer Details Using the Customers Set of Pages.........................................................9-32
Solution - Add Customer Details Using the Customers Set of Pages........................................................9-35
Practice - Add Account Details Using the Customers Set of Pages...........................................................9-38
Solution - Add Account Details Using the Customers Set of Pages..........................................................9-41
Practice - Add Account Site Details Using the Customers Set of Pages ...................................................9-45
Solution - Add Account Site Details Using the Customers Set of Pages...................................................9-49
Practice - Create a Customer Account Relationship ..................................................................................9-54
Solution - Create a Customer Account Relationship .................................................................................9-55
Balance Forward Billing Setup Account & Site Profile ................................................................................9-56
Balance Forward Billing Setup Account Level Bill Example .......................................................................9-58
Balance Forward Billing Setup Site Level Bill Example .............................................................................9-59
Oracle BPA Rules Setup................................................................................................................................9-60
Balance Forward Billing Process Enter Transaction ....................................................................................9-62
Balance Forward Billing Process Imported Transactions.............................................................................9-63
Balance Forward Billing Process Creating Bills ..........................................................................................9-64
Balance Forward Billing Process Generating Bill Logic..............................................................................9-65
Balance Forward Billing Use Cases ..............................................................................................................9-67
Balance Forward Billing Process Generate Bill Program.............................................................................9-68
Balance Forward Billing Process Confirm Bill .............................................................................................9-70
Summary Balance Forward Bill Example .....................................................................................................9-72
Detail Balance Forward Bill ..........................................................................................................................9-73
Balance Forward Billing Process BPA Print Program..................................................................................9-74
Balance Forward Billing Process Disable Payment Terms ...........................................................................9-76
Balance Forward Billing Process Change Payment Terms ..........................................................................9-77
Balance Forward Billing Dependencies and Interactions .............................................................................9-78
Balance Forward Billing Functional Upgrade Script....................................................................................9-79
Demo 1 Overview: Balance Forward Billing ................................................................................................9-82
Guided Demonstration - Balance Forward Billing ....................................................................................9-83
Practice 8: Overview Printing Balance Forward Bills ..................................................................................9-89
Practice - Print Balance Forward Bills.......................................................................................................9-90
Solution - Print Balance Forward Bills......................................................................................................9-92
Agenda...........................................................................................................................................................9-95
Credit Card Chargeback Description.............................................................................................................9-96
Credit Card Chargeback Benefits ..................................................................................................................9-98
Credit Card Chargeback Process ...................................................................................................................9-99
Credit Card Chargeback Process Receive Receipt .......................................................................................9-102
Credit Card Chargeback Process Record Credit Card Chargeback ..............................................................9-104
Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-105
Credit Card Chargeback Process Validate Credit Card Chargeback .............................................................9-106
Credit Card Chargeback Process Validate Credit Card Chargeback ............................................................9-107
Credit Card Chargeback Setup ......................................................................................................................9-108
Practices 9-11 Overview: Applying and Updating a Receipt at Line Level ..................................................9-109
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Practice - Create an Invoice .......................................................................................................................9-110
Solution - Create an Invoice ......................................................................................................................9-111
Practice - Enter a Manual Receipt .............................................................................................................9-112
Solution - Enter a Manual Receipt.............................................................................................................9-113
Practice - Apply and Update Receipt at Line Level...................................................................................9-114
Solution - Apply and Update Receipt at Line Level..................................................................................9-115
Agenda...........................................................................................................................................................9-117
Legal Entity Background...............................................................................................................................9-118
Legal Entity Model........................................................................................................................................9-119
Legal Entity Background...............................................................................................................................9-120
Legal Entity Description................................................................................................................................9-121
Legal Entities and Accounting.......................................................................................................................9-122
Legal Entities and Shared Accounting...........................................................................................................9-123
Legal Entity Description Defaulting for Transactions...................................................................................9-124
Legal Entity Description Defaulting for Transactions..................................................................................9-125
Legal Entity Description Defaulting for Receipts ........................................................................................9-126
Legal Entity Benefits .....................................................................................................................................9-128
Legal Entity Setup and Automated Process...................................................................................................9-129
Legal Entity Setup Update Transaction Type...............................................................................................9-131
Legal Entity Setup Update Batch Source .....................................................................................................9-132
Legal Entity Process - AutoInvoice ...............................................................................................................9-133
Legal Entity Setup and Manual Process ........................................................................................................9-136
Legal Entity Process – Manual Transaction ..................................................................................................9-138
Legal Entity Process – On Account Credit Memos .......................................................................................9-139
Legal Entity Process – Bills Receivable ........................................................................................................9-140
Legal Entity Process - Receipts .....................................................................................................................9-141
Legal Entity Process – Claim LE Defaulting.................................................................................................9-142
Implementation Considerations .....................................................................................................................9-143
Agenda...........................................................................................................................................................9-144
E-Business Tax..............................................................................................................................................9-145
Receivables E-Business Tax Integration Key Benefits.................................................................................9-146
E-Business Suite Tax Prior to Release 12 .....................................................................................................9-148
E-Business Suite Tax Integration 12.0 ..........................................................................................................9-149
Architecture of a Tax Line in E-Business Tax...............................................................................................9-150
Example of US Sales Tax in 12.0..................................................................................................................9-152
Example of UK VAT Tax in 12.0 .................................................................................................................9-153
Migrating Taxes from 11.5 to 12.0 ................................................................................................................9-154
Migrating of Tax Codes and Tax Group Codes.............................................................................................9-156
Use of Tax Rate Codes in Receivables..........................................................................................................9-158
Use of Tax Classifications in Receivables.....................................................................................................9-159
Setting Up New Taxes in E-Business Tax.....................................................................................................9-160
Receivables Specific Tax Setups ...................................................................................................................9-162
System Options..............................................................................................................................................9-163
Customer Tax ................................................................................................................................................9-164
Transaction Type ...........................................................................................................................................9-165
Receivables Activity......................................................................................................................................9-166
Adjustments, Receipt Discounts, and Recoverable Tax ................................................................................9-167
Standard Memo Lines....................................................................................................................................9-168
Legal Entity and Ship To...............................................................................................................................9-169
Transactions and Migrated Taxes ..................................................................................................................9-171
Transactions and Migrated Taxes: Key Differences.....................................................................................9-172
Transactions and New Taxes .........................................................................................................................9-174
Transactions and Manual Taxes ....................................................................................................................9-175
Implementation Considerations .....................................................................................................................9-176
Agenda...........................................................................................................................................................9-177
Subledger Accounting Overview...................................................................................................................9-178
Subledger Accounting Benefits .....................................................................................................................9-179
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Subledger Accounting in Receivables Overview ..........................................................................................9-180
Subledger Accounting in Receivables Benefits .............................................................................................9-181
Subledger Accounting in Receivables Process Submit Accounting Program ...............................................9-182
Subledger Accounting in Receivables Process Create/View Accounting ....................................................9-183
Subledger Accounting in Receivables Process Online Create Accounting ...................................................9-184
Subledger Accounting in Receivables Setup .................................................................................................9-185
Subledger Accounting in Receivables Setup Ledgers and SLAMs ...............................................................9-186
Subledger Accounting in Receivables Setup Sources for Accounting Definitions........................................9-187
Subledger Accounting in Receivables Setup Predefined Event Classes/Types .............................................9-188
Subledger Accounting in Receivables Setup AR Predefined Event Classes/Types .....................................9-189
Subledger Accounting in Receivables Setup Anatomy of a Journal Entry....................................................9-190
Subledger Accounting in Receivables Setup Journal Line Types .................................................................9-191
Subledger Accounting in Receivables Setup Account Derivation Rule ........................................................9-192
Subledger Accounting in Receivables Setup Journal Line Definition of Invoices ........................................9-193
Subledger Accounting in Receivables Setup Assigning the JLD to the AAD...............................................9-194
Subledger Accounting in Receivables Setup Assigning the AAD to the SLAM...........................................9-195
Subledger Accounting in Receivables Setup Assigning the SLAM to the Ledger ........................................9-196
Subledger Accounting in Receivables Setup Predefined SLAMs ................................................................9-197
Subledger Accounting in Receivables Process Invoice Accounting..............................................................9-198
Subledger Accounting in Receivables Process Multi-Fund Receivables Accounting ...................................9-199
Subledger Accounting in Receivables Process Adjustment Accounting .......................................................9-200
Subledger Accounting in Receivables Process Receipt Application Accounting..........................................9-201
Implementation Considerations .....................................................................................................................9-203
Agenda...........................................................................................................................................................9-204
Obsolescence and Replacement of Features Description ..............................................................................9-205
Demo 2 Overview: Oracle Advanced Collections.........................................................................................9-206
Guided Demonstration - Oracle Advanced Collections.............................................................................9-207
Obsolescence and Replacement of Features Description ..............................................................................9-209
Practice 12 Overview: Using the New Customer Standard HTML Interface................................................9-215
Practice - Using the New Customer Standard HTML Interface ................................................................9-216
Solution - Using the New Customer Standard HTML Interface................................................................9-218
Obsolescence and Replacement of Features Description ..............................................................................9-222
Obsolescence and Replacement of Features Benefits....................................................................................9-223
Transition to New Features Collections Workbench ....................................................................................9-224
Transition to New Features Collections Workbench - Menu and Forms......................................................9-226
Transition to New Features Collections Workbench - Account Details .......................................................9-228
Transition to New Features Collections Workbench - Dunning Reprint ......................................................9-229
Transition to New Features Bills Receivable.................................................................................................9-230
Transition to New Features Trade Accounting..............................................................................................9-231
Transition to New Features Customer Standard Form..................................................................................9-232
Transition to New Features Tax Setup and Calculation ...............................................................................9-233
Transition to New Features Tax Reporting...................................................................................................9-234
Transition to New Features Subledger Accounting ......................................................................................9-235
Transition to New Features COGS and Revenue Matching .........................................................................9-236
Transition to New Features AR Customer Supplier Netting ........................................................................9-237
Transition to New Features On Account Credit Memo Refund ...................................................................9-238
Transition to New Features Consolidated Billing.........................................................................................9-239
Agenda...........................................................................................................................................................9-240
Centralized Payment Process Description .....................................................................................................9-241
Centralized Payment Process Setup and Process...........................................................................................9-244
Centralized Payment Process Setup Create Receipt Class/Method ...............................................................9-245
Centralized Payment Process Process Invoice Payment...............................................................................9-247
Centralized Payment Process Error Handling................................................................................................9-248
Centralized Payment Process Setup Customer's Payment Details.................................................................9-249
Implementation Considerations .....................................................................................................................9-250
Agenda...........................................................................................................................................................9-251
Automated Refunds Description....................................................................................................................9-252
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Automated Refunds Setup and Process .........................................................................................................9-253
Automated Refunds Setup Receivables Activity...........................................................................................9-254
Automated Refunds Setup Transaction Sources............................................................................................9-255
Automated Refunds Process Applications Form ...........................................................................................9-257
Automated Refunds Process New Refund Attributes Form ..........................................................................9-258
Automated Refunds Process View Refund Status .........................................................................................9-259
Implementation Considerations .....................................................................................................................9-260
Agenda...........................................................................................................................................................9-261
AP/AR Netting Description...........................................................................................................................9-262
AP/AR Netting Benefits ................................................................................................................................9-263
AP/AR Netting Process Access .....................................................................................................................9-264
AP/AR Netting Process Accessing................................................................................................................9-265
Demo 3 Overview: AP/AR Netting ...............................................................................................................9-266
Demo - AP/AR Netting .............................................................................................................................9-267
Agenda...........................................................................................................................................................9-272
Daily Revenue Description............................................................................................................................9-273
Daily Revenue Setup and Process .................................................................................................................9-278
Daily Revenue Setup Accounting Rules........................................................................................................9-279
Daily Revenue Process Create Invoice Line..................................................................................................9-280
Implementation Considerations .....................................................................................................................9-281
Agenda...........................................................................................................................................................9-282
Revenue Contingencies Overview.................................................................................................................9-283
Revenue Contingencies Description..............................................................................................................9-284
Revenue Contingencies Setup and Process....................................................................................................9-287
Revenue Contingencies Setup Policy Threshold ...........................................................................................9-288
Revenue Contingencies Setup Seeded Contingencies ..................................................................................9-289
Revenue Contingencies Setup Contingency Codes/ID..................................................................................9-290
Revenue Contingencies Setup Create Rules ..................................................................................................9-291
Revenue Contingencies Process Contingency Assignment ..........................................................................9-292
Revenue Contingency Process Manage Contingencies ................................................................................9-293
Implementation Considerations .....................................................................................................................9-294
Practice 13 Overview: Setting Up Revenue Contingencies..........................................................................9-295
Practice - Set Up Revenue Contingencies .................................................................................................9-296
Solution – Set Up Revenue Contingencies ................................................................................................9-298
Agenda...........................................................................................................................................................9-300
COGS and Revenue Matching Description ...................................................................................................9-301
COGS and Revenue Matching Benefits ........................................................................................................9-302
COGS and Revenue Matching Process COGS Recognition ........................................................................9-303
Implementation Considerations .....................................................................................................................9-304
Agenda...........................................................................................................................................................9-305
Multi-Org Access Control Description..........................................................................................................9-306
Multi-Org Access Control Benefits ...............................................................................................................9-308
Receivables & Multi-Org Access Control .....................................................................................................9-309
Multi-Org Access Control Process ................................................................................................................9-312
Multi-Org Access Control Reporting ............................................................................................................9-313
Multi-Org Access Control Reporting Process ...............................................................................................9-314
Summary........................................................................................................................................................9-316
Oracle Cash Management...............................................................................................................................10-1
Oracle Cash Management..............................................................................................................................10-3
Objectives ......................................................................................................................................................10-4
Agenda...........................................................................................................................................................10-5
Bank Account Model Definition ...................................................................................................................10-7
Bank Account Model Integration ..................................................................................................................10-8
Bank Account Model Benefits.......................................................................................................................10-9
Cash Management Security Components ......................................................................................................10-10
Bank Account Model Summary ....................................................................................................................10-12
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Practice 1 Overview: Creating a Bank Account ...........................................................................................10-13
Practice - Create a Bank Account ..............................................................................................................10-14
Solution - Create a Bank Account .............................................................................................................10-16
Bank Account Model Setup and Process.......................................................................................................10-19
Implementation Considerations .....................................................................................................................10-20
Agenda...........................................................................................................................................................10-21
Bank Account Balances and Interest Calculations Description.....................................................................10-22
Bank Account Balances and Interest Calculations Benefits ..........................................................................10-23
Bank Account Balances and Interest Calculations Maintenance..................................................................10-24
Bank Account Balances and Interest Calculations Summary .......................................................................10-25
Bank Account Balances and Interest Calculations Setup .............................................................................10-26
Implementation Considerations .....................................................................................................................10-27
Agenda...........................................................................................................................................................10-28
Bank Account Transfers Description............................................................................................................10-29
Bank Account Transfers Benefits .................................................................................................................10-31
Bank Account Transfers Process ...................................................................................................................10-32
Bank Account Transfers Dependencies and Interactions ..............................................................................10-33
Bank Account Transfers Summary................................................................................................................10-34
Bank Account Transfers Setup ......................................................................................................................10-35
Bank Account Transfers Setup – Set System Profile....................................................................................10-36
Practice 2 Overview: Setting Up Payment Templates ..................................................................................10-37
Practice - Create a Bank Transfer ..............................................................................................................10-38
Solution - Create a Bank Transfer .............................................................................................................10-39
Practice 3 Overview: Setting Up Bank Transfers .........................................................................................10-41
Practice - Create a Bank Transfer ..............................................................................................................10-42
Solution - Create a Bank Transfer .............................................................................................................10-43
Implementation Considerations .....................................................................................................................10-45
Agenda...........................................................................................................................................................10-46
Subledger Accounting Description...............................................................................................................10-47
Subledger Accounting Benefits ....................................................................................................................10-49
Subledger Accounting Key Concepts ............................................................................................................10-50
Subledger Accounting Key Concepts Flow..................................................................................................10-51
Subledger Accounting Summary...................................................................................................................10-52
Implementation Considerations .....................................................................................................................10-53
Agenda...........................................................................................................................................................10-54
Bank Statement Reconciliation Description ..................................................................................................10-55
Bank Statement Reconciliation Benefits ......................................................................................................10-56
Bank Statement Reconciliation Setup............................................................................................................10-57
Agenda...........................................................................................................................................................10-58
Multi-Org Access Control and Security Description....................................................................................10-59
Multi-Org Access Control and Security Benefits ..........................................................................................10-61
Guided Demonstration 1 Overview: Creating a Security Profile.................................................................10-62
Guided Demonstration - Create Security Profile .......................................................................................10-63
Guided Demonstration 2 Overview: Creating Security Grants.....................................................................10-66
Guided Demonstration - Create Security Grants .......................................................................................10-67
Multi-Org Access Control and Security Summary........................................................................................10-69
Implementation Considerations .....................................................................................................................10-70
Agenda...........................................................................................................................................................10-71
Cash Pooling Description ..............................................................................................................................10-72
Creating Cash Pools.......................................................................................................................................10-73
Viewing and Updating Cash Pools ................................................................................................................10-74
Practices 5 and 6 Overview: Creating Cash Pools........................................................................................10-75
Practice - Create Notional Cash Pool ........................................................................................................10-76
Solution - Create Notional Cash Pool........................................................................................................10-77
Practice - Create Physical Cash Pool .........................................................................................................10-78
Solution - Create Physical Cash Pool ........................................................................................................10-79
Implementation Considerations .....................................................................................................................10-80
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Summary........................................................................................................................................................10-81
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Preface
Profile
Before You Begin This Course
• Functional knowledge of Oracle General Ledger
• Functional knowledge of Oracle Payables
• Functional knowledge of Oracle Purchasing
• Functional knowledge of Oracle Receivables
• Functional knowledge of Oracle Cash Management
Prerequisites
• There are no prerequisites for this course.
How This Course Is Organized
This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.
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Related Publications
Additional Publications
• System release bulletins
• Installation and user’s guides
• Read-me files
• International Oracle User’s Group (IOUG) articles
• Oracle Magazine
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Typographic Conventions
Typographic Conventions in Text
Convention Element Example
Bold italic Glossary term (if
there is a glossary)
The algorithm inserts the new key.
Caps and
lowercase
Buttons,
check boxes,
triggers,
windows
Click the Executable button.
Select the Can’t Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Courier new,
case sensitive
(default is
lowercase)
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Code output: debug.set (‘I”, 300);Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projectsURL: Go to http://www.oracle.comUser input: Enter 300Username: Log on as scott
Initial cap Graphics labels
(unless the term is a
proper noun)
Customer address (but Oracle Payables)
Italic Emphasized words
and phrases,
titles of books and
courses,
variables
Do not save changes to the database.
For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter [email protected], where user_id is the
name of the user.
Quotation
marks
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in cross-
references
Select “Include a reusable module component” and click Finish.
This subject is covered in Unit II, Lesson 3, “Working with
Objects.”
Uppercase SQL column
names, commands,
functions, schemas,
table names
Use the SELECT command to view information stored in the
LAST_NAME
column of the EMP table.
Arrow Menu paths Select File > Save.
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
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Typographic Conventions in Code
Convention Element Example
Caps and
lowercase
Oracle Forms
triggers
When-Validate-Item
Lowercase Column names,
table names
SELECT last_name FROM s_emp;
Passwords DROP USER scott IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))
Lowercase
italic
Syntax variables CREATE ROLE role
Uppercase SQL commands and
functions
SELECT userid FROM emp;
Typographic Conventions in Oracle Application Navigation Paths
This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
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Typographical Conventions in Oracle Application Help System Paths
This course uses a “navigation path” convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.
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Oracle Cash Management Chapter 10 - Page 1
Oracle Cash Management
Chapter 10
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Oracle Cash Management Chapter 10 - Page 2
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Oracle Cash Management Chapter 10 - Page 3
Oracle Cash Management
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Objectives
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Agenda
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Agenda
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Bank Account Model Definition
Bank Account Model Definition
The new bank account model allow you to define and keep track of all bank accounts in the e-
Business Suite in one place and explicitly grant account access to multiple operating
units/functions and users. Bank accounts for internal use in Cash Management, Payables,
Receivables, Treasury and Payroll are consolidated in Release 12. If you were using internal
bank accounts in prior releases, all bank accounts will be migrated into the centralized bank
account model automatically during the upgrade.
UMX-based Security
The CE UMX Security Wizard is available under the User Management (UMX) responsibility.
The wizard helps you quickly define the legal entities available for a role. To launch the
wizard, log in as System Administrator, then in the User Management responsibility, go to
Roles & Role Inheritance.
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Bank Account Model Integration
Bank Account Model Interaction
In previous releases, Oracle Accounts Payable owned banks, bank branches and bank accounts.
Such bank accounts could also be used by Accounts Receivable. Payroll and Treasury,
however, had their own bank account models. In Release 12, banks and bank branches are
created as Trading Community Architecture parties. The bank accounts are associated with
Bank Branches but reside within the Cash Management application. During the bank account
creation, you will be able to define in which applications this bank account can be used.
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Bank Account Model Benefits
Bank Account Model Benefits
The new model reduces the number of access points to manage bank accounts by providing a
centralized user interface where all internal bank accounts can be set up.
Bank account access in the new model can be granted to multiple operating units, thus
eliminating the redundant duplicate bank account setup under different operating units in case
these operating units share the same bank account. This simplifies the reconciliation process
since now one bank account is the system corresponds to one bank account at the bank.
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Cash Management Security Components
Cash Management Security Components
Set up security for access to Cash Management activities by using components from different
applications. The specific steps required to secure access to your bank accounts depend on the
type of access you want to secure, the applications that you use for your business, and your
organization structure.
• Use the CE UMX Security Wizard to grant a role (responsibility) the ability to perform
bank account activities in the following areas:
- Use: View bank statements, reconcile cashflow transactions, work with cash
forecasting, cash positioning, and cash pools
- Maintenance: Create and update bank accounts
- Bank Account Transfers: Transfers funds from and to internal bank accounts.
• When creating bank accounts, specify the legal entity that owns the account and the
organizations that the account is used for (Payables, Receivables, Treasury, Payroll).
• Create security profiles to define the list of organizations that a user can access. Set up
security profiles in the following applications as needed:
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- MOAC: to define the list of operating units a user can access for Payables and
Receivables and be able to reconcile AP and AR bank statement lines.
- Cash Management: to define the list of organizations a user can access to reconcile
cashflow transactions. This security profile also allows users to access bank accounts
for cash forecasting, cash positioning, and cash pools if no other security profiles are
set up.
- Treasury: to define the legal entity that the Treasury user can access and be able to
reconcile Treasury bank statement lines.
- Payroll: to define the business groups a user can access and be able to reconcile
payroll transactions.
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Bank Account Model Summary
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Practice 1 Overview: Creating a Bank Account
Practice 1 Overview: Creating a Bank Account
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Practice - Create a Bank Account
Overview
In this practice, you will create a bank account.
Before creating a bank account, you need to create banks and bank branches.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
• Create a bank
• Create a bank branch
• Create a bank account
Sign On
Responsibility: Cash Management, Vision Operations (USA)
1. Navigate to the Manage Banks and Branches page using the Setup: Banks menu.
Create a bank
The first step in the bank account creation is defining banks.
2. Define a bank.
Create a bank branch
The second step in the bank account creation is defining bank branches.
3. Define a bank branch for the bank you created.
• If you are using Oracle Treasury, link the bank branch to a counterparty in Oracle
Treasury.
Create a bank account
The final step in the bank account creation is defining bank accounts.
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4. Define a bank account.
• If you are using Oracle Payroll, add the newly created bank account to the Organization
Payment method.
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Solution - Create a Bank Account
Create a Bank
Responsibility = Cash Management, Vision Operations (USA)
1. Navigate to Manage Banks and Branches.
• (N) Setup > Banks > Banks
2. Click the (T) Banks and select (B) Create.
3. Select Create new bank and enter the following data:
Field Name Value
Country United States
Bank Name XXBank
4. Click (B) Save and Next.
5. (B) Create
6. In the Create Bank: Bank Address page, click (B) Create. Enter the following data:
Field Name Value
Country United States
Address Line 1 500 Main Street
City Redwood Shores
County San Mateo
State CA
Postal Code 94065
Status Active
7. Click (B) Apply.
8. Click (B) Finish.
Create a Bank Branch
9. Select the (T) Bank Branches. Select (B) Create.
10. Enter United States in the Country field and XXBank in the Bank Name field and click (B)
Continue.
11. Select Create new branch and enter the following data:
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Field Name Value
Branch Name XXBranch
Branch Type ABA
12. In the Create Bank Branch: Branch Address page, click (B) Create. Enter the following data:
Field Name Value
Country United States
Address Line 1 1150 Mission St
City San Miguel
County San Luis Obispo
State CA
Postal Code 93451
Status Active
13. Click (B) Apply.
14. Click (B) Finish.
Create Bank Account
15. Navigate to Manage Bank Accounts.
• (N) Setup > Bank Accounts
16. Click (B) Create.
17. Enter the following data and click (B) Continue:
Field Name Value
Country United States
Bank Name XXBank
Bank Branch XXBranch
18. Select Vision Operations for the Bank Account Owner field.
19. Select Payables and Receivables for the Account Use field and click (B) Next.
20. In Account Details, enter the following information:
Field Name Value
Account Name XXBank Account 1
Account Number 99-1234-5678
Currency USD
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21. Click (B) Save and Next.
22. Select the cash code combination and enter the following information:
Field Name Value
Cash 01-000-1110-0000-000
Payables Matching Order Transaction
Auto Reconciliation
Tolerances (Payables)
Tolerance Amount
100
Auto Reconciliation
Tolerances (Payables)
Tolerance Percentage
10%
23. Click (B) Save and Next.
24. Click (B) Add Organization Access.
25. Select Payables and Receivables for the Account Use field.
26. Select Vision Operations for the Organization field and click (B) Continue.
27. Click (B) Apply.
28. Click (B) Save and Next.
29. Click (B) Finish.
30. Repeat steps 15-20 to create a second bank account, which you will use for a future practice.
Use the same values as above except for the following fields:
Field Name Value
Account Name XXBank Account 2
Account Number 22-1234-5678
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Bank Account Model Setup and Process
Bank Account Model Setup and Process
• Responsibility: Cash Management
• Navigation: Setup:Banks > Banks
The key setup steps are:
• Define Banks in Oracle Cash Management.
• Define Bank Branches in Oracle Cash Management.
If you intend to use this bank account in Oracle Treasury as a company bank account, switch to
that application, define Bank Counterparties and link them to Bank Branches that you have
created. If you do not intend to use this bank account in Oracle Treasury, skip this step and
proceed straight to the Bank Account definition.
At this point the system verifies your privileges for bank account maintenance. If you are
authorized to maintain bank accounts for this legal entity, you will be able to create your Bank
Accounts in Oracle Cash Management.
If you do not intend to use this bank account in Payroll, then the setup process is complete for
you. If you intend to use this bank account in Payroll, switch to that application and add this
bank account to the organizational payment method.
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Implementation Considerations
Implementation Considerations
The bank new account model has several dependencies on other applications and centralized
features.
• There is a dependency on the Trading Community Architecture because this is where the
banks and the bank branches are stored.
• The organizational hierarchy comes from Human Resources.
• Finally, the General Ledger accounts that are assigned to the bank accounts are defined in
General Ledger.
• If you are using Payroll or Treasury, then the bank account set up depends on those
applications as well.
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Agenda
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Bank Account Balances and Interest Calculations Description
Bank Account Balances and Interest Calculations Description
In prior releases, bank account balances were only available as a part of the bank account
statement. The bank account interest calculation was only available for bank accounts set up in
Treasury. In Release 12, the functionality to keep track of the multiple bank account balance
types and calculate accrued interest is available to all internal bank accounts set up in the
centralized bank account model.
Not only can you enter the balances manually, but also you can import them automatically at
the same time when the bank statement is imported. In addition to the actual historic balances,
you can keep track of the projected balances. Such balances can be entered manually or copied
over from the Cash Position. You can then create reports that will compare the actual balances
versus projected, and you can accomplish it in either an onscreen report or via XML Publisher.
Finally, to simplify the bank account interest calculation, you can create reusable interest rate
schedules that will contain the interest rates and other interest calculation parameters. Interest
calculation features will work not only for stand-alone bank accounts but also for the notional
cash pools as well.
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Bank Account Balances and Interest Calculations Benefits
Bank Account Balances and Interest Calculations - Benefits
The new bank account model allows you to view bank account balances independent of the
bank statement, calculate accumulated interest on the fly, and create customized balance
reports.
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Bank Account Balances and Interest Calculations Maintenance
Bank Account Balances and Interest Calculations Maintenance
Once you have defined your bank accounts in the centralized bank account model, query them
in the bank account balance page and manage historical or projected amounts.
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Bank Account Balances and Interest Calculations Summary
Bank Account Balances and Interest Calculations Summary
In summary, the new centralized bank balance model gives you greater visibility into your
banking activities and allows you to easily create a variety of balance reports. In addition, you
can verify the bank account interest using the interest calculation tool.
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Bank Account Balances and Interest Calculations Setup
Bank Account Balances and Interest Calculations Setup
To obtain a balance report, create a report layout or a view and generate a report based on that.
To calculate interest on the bank account balance, create the interest rate schedules, tie them to
the bank accounts and use the interest calculator page to view the accumulated interest.
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Implementation Considerations
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Agenda
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Bank Account Transfers Description
Bank Account Transfers Description
In Release 12, you are able to create bank account transfers in Cash Management. The transfers
can be initiated, approved, settled and accounted for. The settlement is done through the
Payments application, while the accounting is done though the Subledger Accounting engine.
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Bank Account Transfers Description
Bank Account Transfers Description
Bank Account Transfers can be created manually by the user in the system. In addition, if there
are any physical cash pools defined in the system, the transfers can be created automatically
when the cash leveling process is run or when a bank statement with ZBA sweep lines is
processed.
With manual transfers, you have the option of creating and using a payment template. The
template will default the transfer information, such as the source and destination bank
accounts, currency, and payment method, and can be used in the same fashion as a repetitive or
semi-repetitive wire template created by your bank.
In cases when the settlement of the bank account transfer does not have to be initiated by the
system (for example, for ZBA bank account transfers that the bank processes on its own), there
is an option to exclude such a transfer from the settlement process and only create the
accounting entries.
Finally, the UMX security model lets you define who can create bank account transfers for
which legal entities. The settlement authorization function is also separate from the transfer
creation, so you can implement the separation of duties for bank account transfer management.
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Bank Account Transfers Benefits
Bank Account Transfers - Benefits
The bank account transfer functionality enriches the Cash Management functionality so that
you could take action on the projected closing balances calculated by the system. The seamless
integration with the Payments application allows you to send payment instructions to the bank
in a variety of payment formats and the integration with the Subledger Accounting allows you
to use flexible journal creation rules.
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Bank Account Transfers Process
Bank Account Transfers Process
• Responsibility: Cash Management
• Navigation: Cash Management > Bank Account Transfers
Once the setup is in place, you can start creating the bank account transfer. If the system
parameter requires authorization, the bank account transfer must be authorized before it is
available for settlement or journal creation. Otherwise, you can proceed to settle or journalize
the bank account transfer immediately after creation and validation.
The Payments application formats your payment request and sends it to the bank. Any
exceptions in the payment process are communicated back in the form of an error status. If
settlement of the bank account transfer errors out, you can see the reason so that the cause of
the error can be rectified and the bank account transfer recreated. If the payment is processed
without any exception, you see a successful payment status returned.
The subledger accounting process creates journal entries according to your setup and you can
drill down to view these journal entries.
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Bank Account Transfers Dependencies and Interactions
Bank Account Transfers – Dependencies and Interactions
The bank account transfer feature depends on Payments application in cases where the
settlement of the bank account transfers is required. There is also a dependency on the
Intercompany setup when funds are transferred between different legal entities. Finally, all of
the accounting activity for bank account transfers happens in the Subledger Accounting
framework.
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Bank Account Transfers Summary
Bank Account Transfers - Summary
Bank Account Transfers allows you to create, settle and account for cash transfers between
internal bank accounts in Cash Management. The transfers can be done within the legal entity
or between two different legal entities. The transfers can be done in domestic or foreign
currencies. The feature allows you to manage your cash position more effectively and account
for the bank statement activity.
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Bank Account Transfers Setup
Bank Account Transfers Setup
• Responsibility: Cash Management
• Navigation: Setup:System Parameters > (T) Cash Management Transactions
If you are using the cash leveling or ZBA features, the setup starts with the new system profile.
Then, optionally, you can set up Transaction Subtypes and Payment Templates for bank
account transfers. The Payment Templates are required if you intend to send the payment
instructions to the bank to process the bank account transfer. The Transaction Subtypes are
optional and can be used for reporting purposes.
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Bank Account Transfers Setup – Set System Profile
Bank Account Transfers Setup – Set System Profile
The new system profile option CE: Bank Account Transfers defines where the cash transfers
will be created as a result of the cash pool activity. If you choose Cash Management, then the
cash transfers created by the cash leveling or ZBA sweep activity are created in Cash
Management using the Bank Account Transfer framework. If you choose Treasury, then these
cash transfers are created in Treasury using Inter-Account Transfers (if both bank accounts
belong to the same legal entity) or Intercompany Funding transactions (if bank accounts belong
to different legal entities). Before Release 12, Bank Account Transfers could only be created in
Treasury. This functionality is preserved but now you have a choice.
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Practice 2 Overview: Setting Up Payment Templates
Practice 2 Overview: Setting Up Payment Templates
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Practice - Create a Bank Transfer
Overview
In this practice, you will create a bank transfer.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a Transaction Subtype
Create a Payment Template
Create a Bank Transfer
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Solution - Create a Bank Transfer
Create a Transaction Subtype
1. (N) Setup:System > Transaction Subtypes
2. (B) Create and enter the following data.
Field Name Value
Subtype Name XX Transportation Expense
3. (B) Apply.
Create a Payment Template
4. (N) Setup: System > Payment Templates
5. (B) Create and enter the following data.
Field Name Value
Template Code XX Template One
Transaction Subtype Name XX Transportation Expense
Repetitive Code No
Currency USD
Source Bank Account Number 99-1234-5678
(Hint: There might be other
accounts with this number, so search
on your unique Bank Acount Name,
e.g., XXBank Account Name.)
Destination Bank Account Number 22-1234-5678
Transfer Amount 1000
6. (B) Apply.
Create a Bank Transfer
7. Navigate to the Bank Account Transfers page.
8. (B) Create and select the following data.
Field Name Value
Transaction Subtype Name XX Transportation Expense
Payment Template XX Template One
Transfer Date Current Date
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9. (T) Payment Details
10. (B) Apply.
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Practice 3 Overview: Setting Up Bank Transfers
Practice 3 Overview: Setting Up Bank Transfers
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Practice - Create a Bank Transfer
Overview
In this practice, you will create a bank transfer.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a Transaction Subtype
Create a Payment Template
Create a Bank Transfer
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Solution - Create a Bank Transfer
Create a Transaction Subtype
1. (N) Setup:System > Transaction Subtypes
2. (B) Create and enter the following data.
Field Name Value
Subtype Name XX Transportation Expense
3. (B) Apply.
Create a Payment Template
4. (N) Setup: System > Payment Templates
5. (B) Create and enter the following data.
Field Name Value
Template Code XX Template One
Transaction Subtype Name XX Transportation Expense
Repetitive Code No
Currency USD
Source Bank Account Number 99-1234-5678
(Hint: There might be other
accounts with this number, so search
on your unique Bank Acount Name,
e.g., XXBank Account Name.)
Destination Bank Account Number 22-1234-5678
Transfer Amount 1000
6. (B) Apply.
Create a Bank Transfer
7. Navigate to the Bank Account Transfers page.
8. (B) Create and select the following data.
Field Name Value
Transaction Subtype Name XX Transportation Expense
Payment Template XX Template One
Transfer Date Current Date
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9. (T) Payment Details
10. (B) Apply.
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Implementation Considerations
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Agenda
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Subledger Accounting Description
Subledger Accounting Description
Subledger Accounting provides a common flexible framework for creating journal entries for
Bank Account Transfers and Bank Statement Cash Flows in Cash Management. Prior to
Release 12, Cash Management produced journal entries for bank statement activity based on
simple rules and sent them to the General Ledger interface. In Release 12, in addition to the
bank statement activity, a new source of accounting entries is available – bank account
transfers – and the rules for journal entry creation are more flexible and sophisticated. Finally,
you can now view all the journal entries produced by Cash Management events in Cash
Management.
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Subledger Accounting Description
Subledger Accounting - Description
In Cash Management Release 12, bank account transfers and bank statement cash flows are the
two objects that can produce accounting events. Once the events are created and the accounting
program is run, the journal entry setup and the accounting configurations are referenced to
produce journal entries. The journal entries are then transferred to GL. GL has visibility into
the source transactions and Cash Management users can drill down from the transaction level
to the journal entry details.
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Subledger Accounting Benefits
Subledger Accounting - Benefits
The Subledger Accounting feature allows multiple accounting representations for a single
business event, resolving conflicts between corporate and local fiscal accounting requirements.
In addition, with subledger accounting you retain the most granular level of detail in the
journal entries, with different summarization options in the General Ledger, allowing full audit
and reconciliation
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Subledger Accounting Key Concepts
Subledger Accounting Key Concepts
Here are some key subledger accounting concepts:
• Event model is defined in SLA for each subledger represents the transaction/document
types and the lifecycle of each transaction:
- Event class classifies transaction types
- Event type defines possible actions on each event class with possible accounting
significance.
The journal creation rules are defined per event class/event type. In Cash Management, there
are two event classes: Bank Account Transfer and Bank Statement Cash Flow. An accounting
event for a Bank Account Transfer, for example, would be the creation or cancellation of a
bank account transfer. So, any time a bank account transfer is created, an accounting event is
created as well. Based on the rule setup, there may or may not be a resulting journal entry.
You may set up rules to generate journal entries for some events, but not for others.
Transaction object and sources are the data model for each subledger that contains the
transaction attributes/information made available to be used during journal rule setup and
journal entry generation.
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Subledger Accounting Key Concepts Flow
Subledger Accounting Key Concepts Flow
This chart represents the Cash Management application from the subledger accounting
perspective.
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Subledger Accounting Summary
Subledger Accounting - Summary
Subledger Accounting provides a common flexible framework for creating journal entries for
Bank Account Transfers and Bank Statement Cash Flows in Cash Management.
It allows complete visibility of the accounting activity, ability to create trial balances and create
flexible reports.
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Implementation Considerations
Implementation Considerations
This feature depends on the account definitions created in General Ledger.
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Agenda
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Bank Statement Reconciliation Description
Bank Statement Reconciliation – Description
In Release 12, Bank Transaction Codes can be linked to multiple sources. Previously each
bank transaction code had to be linked to a single source, such as Accounts Payable. This could
create an issue if the bank was using the same transaction code to report back a payment that
was initiated from an application other than Accounts Payable. In Release 12, you can link
bank transaction code to as many sources as you would like and also assign a priority number
used in the auto reconciliation for sequencing.
Reconciliation tolerances in Release 12 are moved from the system level to the bank account
level. This means that each bank account can have a unique set or reconciliation tolerances.
Moreover, there is now a distinction between tolerances for manual and auto reconciliation.
Furthermore, auto reconciliation tolerances can be unique for each source – Accounts Payable,
Accounts Receivable, Cash Management and Open Interface.
Finally, since now it is possible to use the same bank account, created in the centralized model,
in multiple organizations, the bank statement reconciliation is also done across Operating
Units.
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Bank Statement Reconciliation Benefits
Bank Statement Reconciliation - Benefits
The enhancements for the Bank Statement Reconciliation process allows you to improve
efficiency. By having granular level reconciliation tolerances and the ability to cross operating
units, you will increate straight-through processing success rate of the auto reconciliation.
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Bank Statement Reconciliation Setup
Bank Statement Reconciliation – Description
• Responsibility: Cash Management, Vision Operations (USA)
• Navigation: Setup > Banks > Bank Accounts
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Agenda
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Multi-Org Access Control and Security Description
Multi-Org Access Control and Security - Description
In Release 12, there is a new security model for internal bank account maintenance and usage
that incorporates existing security elements and provides more features. It is effectively made
up of two different rule sets: Bank Account Maintenance Security and Bank Account Access
Security.
Bank Account Maintenance Security secures the creation and update of bank accounts and
grants users the access to one or more legal entities. Users can create and update the bank
accounts whose owner legal entity is registered in the Bank Account Maintenance Security.
During bank account creation, the list of legal entities in Bank Account Owner LOV is be
restricted by this security. During bank account update, the user can only query the bank
accounts whose owner is registered in this security rule. The Bank Account Maintenance
Security is implemented using UMX data security model.
Bank Account Access security is created from the combination of Bank Account Access Setup
and Cash Management Security Profiles. Bank Account Access setup defines organizations
that can use the given bank account; whereas the Cash Management Security Profiles provides
the list of organizations an application user has access to. If there is at least one common
organization between Bank Account Access setup and Cash Management Security Profile, then
user will be granted an access to the bank account.
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Bank Account Access setup, which is a part of bank account definition defines the use of bank
accounts and organization that has access for each use. One or more operating units can be
assigned to Payables or Receivables use. One and only one legal entities can be assigned for
Treasury use and the legal entity that is assigned to Treasury use is always the same as bank
account owner Legal Entity. Lastly, one or more business groups can be assigned for Payroll
Use.
• Cash Management Security Profiles provides the list of organizations (Operating
Unit/Legal Entity/Business Group) that user has access to based on following four
different security rules: Bank Account Use security, Treasury security, MOAC security
and Payroll security.
- Bank Account Use Security grants user the access to one or more legal entities. Bank
Account Use Security setup is required to reconcile cash flows in bank statement
reconciliation. Bank statement lines can be reconciled against a cash flow only if
access to the cash flow Legal Entity is granted in Bank Account Use Security setup.
Bank Account Use Security setup is also required if user doesn’t have any MOAC,
Payroll or Treasury security set up, but wants to include bank accounts in Cash
Forecasting, Cash Positioning, and Cash Pool. Only those bank accounts whose
owner Legal Entity is registered in Bank Account Use security will be accessible in
these features. This is new in release 12.
- Treasury Security defined in Oracle Treasury application provides the list of legal
entities that Treasury user has access to. This was in place before release 12.
- MOAC Security provides the list of operating units that a given user has access to.
This is new in release 12.
- Payroll Security returns a business groups that a given user has access to based on
PER_BUSINESS_GROUP_ID profile option. This was in place before releaser 12.
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Multi-Org Access Control and Security Benefits
Multi-Org Access Controls and Security - Benefits
The new security model allows you to enable shares services operations since users can easily
switch access from one operating unit to another from a single application responsibility within
the explicit access boundaries. This will lead to increased efficiency as users can process data
and transactions faster for multiple operating units while not compromising any data access
privileges.
By viewing data from multiple operating units from a single responsibility, users have more
information which enables them to make better decisions.
The new security model allows you to be very explicit about what each user can do in any
functional area.
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Guided Demonstration 1 Overview: Creating a Security Profile
Guided Demonstration 1 Overview: Create Security Profile
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Guided Demonstration - Create Security Profile
Overview
In this guided demonstration, we will create a security profile.
Responsibility: Human Resources, Vision Enterprises
1. Log in using:
− User Name: operations
− Password: welcome
2. (N) Human Resources, Vision Enterprises.
3. (N) Security > Profile.
4. In the Security Profile window, enter the following:
Field Name Value
Name XXPayroll
Business Group Vision Corporation
View Employees All
View Contingent Workers All
View Applicants All
View Contacts All
View Candidates All
5. In the Organization Security Tab, enter the following:
Field Name Value
Security Type Secure organizations by organization hierarchy and/or organization list
Classification Operating Unit
Organization Name Vision Operations
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Save.
6. (M) View > Requests (B) Submit a New Request > (B) OK.
7. In the Submit Requests window, enter Security List Maintenance in the Name field and
enter the following parameters:
− Generate Lists for: One Named Security Profile
− Security Profile: XX Payroll
− Process: Current and Terminated people
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8. (B) Submit.
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Guided Demonstration 2 Overview: Creating Security Grants
Guided Demonstration 2 Overview: Creating Security Grants
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Guided Demonstration - Create Security Grants
Overview
In this guided demonstration, we will create security grants using the CE UMX Security Wizard.
Responsibility: User Management
1. Log in using:
− User Name: sysadmin
− Password: sysadmin
2. (N) User Management.
3. (N) Roles and Role Inheritance
4. Enter Cash Management in the Name field and click (B) Search.
5. Click (I) Update for the Cash Management, Vision Operations (USA) role.
6. On the Update Role: Cash Management, Vision Operations (USA) page, click (B) Security
Wizards.
7. Click (I) Run Wizard for CE UMX Security Wizard.
8. Click (B) Add Legal Entities. Select and add the following legal entities:
− Vision Operations
− Vision Corporation
9. For Vision Operations, select Use, Maintenance, and Bank Account Transfers check boxes
to grant Cash Management, Vision Operations (USA) access to view all bank accounts in
this legal entity, ability to create and update bank accounts, and the ability to reconcile bank
accounts.
For Vision Corporation, select the Use check box only. This role will only be able to view
and reconcile bank statement lines for cashflows for this legal entity.
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10. Click (B) Apply.
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Multi-Org Access Control and Security Summary
Multi-Org Access Control and Security - Summary
The security model that existed before release 12 is still available and supported. However,
there is a number of enhancements to the security model in release 12 that allow you to be
more granular and explicit in the way the access and usage rights are granted. These
enhancements also empower your shared services centers since processes for multiple
organizations can be run without switching responsibilities.
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Implementation Considerations
Implementation Considerations
This feature depends on HRMS for organizational hierarchy and security profiles as well as
security setup in Treasury and Payroll.
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Agenda
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Cash Pooling Description
Cash Pooling Description
Cash leveling or Cash Pooling is a cash management technique aimed at optimizing the
balances of the internal bank accounts held at one or several banks. It is usually performed on a
daily basis and can be done by transaction or by total net end-of-day balances.
To perform cash leveling, you need to define a cash pool and assign internal bank accounts
setup in Oracle Treasury to the cash pool.
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Creating Cash Pools
Creating Cash Pools
A cash pool is a group of bank accounts with one or more concentration accounts and multiple
sub accounts. You can create the following two types of cash pools: notional cash pools and
physical cash pools.
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Viewing and Updating Cash Pools
Viewing and Updating Cash Pools
• Responsibility: Cash Management
• Navigation: View > Cash Pools
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Practices 5 and 6 Overview: Creating Cash Pools
Practices 3 and 4 Overview: Creating Cash Pools
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Practice - Create Notional Cash Pool
Overview
In this practice, you will create a notional cash pool.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create Notional Cash Pool
Responsibility: Cash Management, Vision Operations (USA)
1. Create a notional cash pool using the following data.
Field Name Value
Cash Pool Name XXCashPool
Concentration Account Select an existing bank from the LOV
Effective From Date Current Date
Effective To Date Year end Date
2. Add sub accounts to the cash pool.
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Solution - Create Notional Cash Pool
Create Notional Cash Pool
Responsibility = Cash Management, Vision Operations (USA)
1. Navigate to the Cash Pools page.
2. Select Notional Cash Pool and Click (B) Go.
3. Enter the following data for the cash pool.
Field Name Value
Cash Pool Name XXCashPool
Concentration Account Select an existing bank from the LOV
Effective From Date Current Date
Effective To Date Year end Date
Note: You can only select bank accounts that you have access to, that have not been
assigned to other cash pools, and for which the Interest Rounding and Interest Includes
options have been assigned as a part of the Interest Rate Schedule.
4. Click (B) Next.
5. Click (B) Add Sub Accounts.
6. Click (B) Next.
7. Click (B) Finish.
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Practice - Create Physical Cash Pool
Overview
In this practice, you will create a physical cash pool.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create Physical Cash Pool
Responsibility: Cash Management, Vision Operations (USA)
1. Create a physical cash pool using the following data.
Field Name Value
Cash Pool Name XXCashPool
Concentration Type One Account
Concentration Account Select an existing bank from the LOV
Effective From Date Current Date
Effective To Date Year end Date
2. Add sub accounts to the cash pool.
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Solution - Create Physical Cash Pool
Create Physical Cash Pool
Responsibility = Cash Management, Vision Operations (USA)
1. Navigate to the Cash Pools page.
2. Select Physical Cash Pool and Click (B) Go.
3. Enter the following data for the cash pool.
Field Name Value
Cash Pool Name XXCashPool
Concentration Account Select an existing bank from the LOV
Effective From Date Current Date
Effective To Date Year end Date
4. Click (B) Next.
5. Click (B) Add Sub Accounts.
6. Click (B) Next.
7. Click (B) Next.
8. Click (B) Finish.
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Implementation Considerations
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Summary
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ternal & O
racle Aca
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nly