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Purdue OWL staf Brought to you in cooperation with the Purdue Online Writing Lab
Designing an Efective PowerPoint:Quick uide
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!he "hetorical
#ituation
When designing a PowerPoint, consider theproject’s
!opic
Purpose
$udience
Presentation length
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Dra%ting
A to-do list before you get started:
Decide what you are going to include in thePowerPoint
&n a Word 'le( dra%t the titles o% eachsection)slide
Pick i*ages ) tables ) charts you are going touse and save the* in a separate %older or 'le+
,onsider the ti*e it would take to present each
slide- pick only the *ost i*portant in%or*ation+
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$rrange*ent
Decide how you want to organize yourPowerPoint
Possible organi.ation strategies:
Overview( Body( ,onclusion
$necdote( ,ontent( ,onclusion
Plan( Bene'ts( $necdote
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etting #tarted
/+ Open 0icroso%t PowerPoint+
1+ #ave your 'le: 2ile 3 #ave as+
4+ Later save your progress by
clicking #ave or press ,trl 5 #+
6+ $ new 'le will auto*atically
have a !itle slide+
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etting #tarted
7+ 8e9t( add new slides:
o*e 3 8ew #lide
Pick the type o% slide
you need+
;+ &% you want to( you
can *odi%y the
chosen te*plate to
't your content+
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etting #tarted
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Design
>+ ,hose an appropriate the*e %or your
presentation in the Design tab or browse the
0icroso%t O?ce website %or *ore the*es+
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!ransitions and$ni*ations
Transition @ an efect that deter*ines how slides
progressively show up on the screen( e+g+ ,ut(
2ade( Push( Wipe( etc+
Aniation @ an efect that deter*ines in which
order and how ele*ents o% a slide appear on the
screen( e+g+ $ppear( 2ade( 2ly &n( 2loat &n( etc+
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,reating !ransitions
/+ #elect the slide you wish to edit
1+ o to !ransitions( select transition %ro* the
drop@down *enu- adAust Duration ti*e i%
needed+
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,reating $ni*ations
/+ #elect a slide ele*ent title( graph( paragraph(
wordC
1+ o to $ni*ations( select ani*ation %ro* the
drop@down *enu or click $dd $ni*ation+
4+ Open the $ni*ation Pane %or *ore settings+
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Presentation Preview
When previewing your presentation( pay attention
to:
!e9t on each slide the less te9t the betterC
,larity o% ideas and logical organi.ation
ow %ast the te9t or slides appear
2ont and %or*at consistency
ra**ar( spelling( and punctuation
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Presentation Preview
2inally( preview and ti*e your presentation:
o to #lide #how 3 2ro* Beginning or "ehearse
!i*ings
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,ontrast
!o highlight i*portant in%or*ation in your
presentation( try using diferent %ont %or*ats to
create contrast+
#i.e ,ontrast
,olor ,ontrast
Type ,ontrast
owever( re*e*ber to be consistent+
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#ave our
Presentation
ou can save your 'le as a
regular PowerPoint docu*ent( and
a slide show see 8otes %or detailsC
o to 2ile 3 #ave as 3
#elect save locationC 3
#ave as type 3
PowerPoint #how
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E9terior ,ontent
!"terior #ontent @ Everything in your
presentation other than your PowerPoint+
!he best presentations include practiced hand
gestures( polished verbal delivery( and so*e
%or* o% crowd interaction+
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E9terior ,ontent
elp
T$P%:
=se your PowerPoint as an aid to your
presentation( not as your presentation
Be sure that your E9terior ,ontent and your
&nterior ,ontent are diferent
now your presentation space and e9ecute your
gestures and volu*e accordingly
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Where to o%or 0ore elp
Purdue =niversity Writing Lab( eavilon 11;
,heck our web site: http:))owl+english+purdue+edu
E*ail brie% Fuestions to OWL 0ail:http:))owl+english+purdue+edu)writinglab)topic)owl*ail)
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!he End
Designing an Efective
PowerPoint: Quick uidePurdue OWL staf Brought to you in cooperation with the Purdue Online Writing Lab