Download - Qcl 14-v3 flowcharts-simsree_rohit_kaul
Flowcharts
Presented by
Priyanka T.SRohit KaulPrasann SaxenaSydenham Institue of management Studies, Research & Entrepreneurship Education (S.I.M.S.R.E.E)
What is flowchart?Flowchart is a diagram that
represents an algorithm, workflow or process using graphic symbols.
It is used for analyzing, designing ,documenting or managing a process or program in various fields.
Benefits of flowchart
Provides Condensed Information.Easy to comprehend the process.Easy to identify redundant steps
and suggest solutions to rectify it.
Symbols used in flowchart
Symbols have specific meanings and are connected by arrows indicating flow from one step to another.
Starting point
Activity in the process
Decision point
Particular step is connected to another
page
Types of flowchart
• Macro Flowchart High level overview ; Provides a
bigger picture of the process; Links with other processes.
• Micro Flowchart Operational level ;Provides a
detailed explanation documenting every action and decision.
Macro flowchart – College Admission Process
Start
Entrance exam and Result declaration
Eligibility
criteria cleared
Document verifications
Out of admission process
Admission rounds
College admission
Stop
No
Yes
Problem 1: Lengthy and tedious admission rounds
Online
rounds
(University level)
• 2 online rounds• Round 1 : Fill minimum 1 option and
maximum 100 options. If you get the college of first option then admission has to be taken on that college.
• Round 2: Fill minimum 3 options and maximum 100 options. If you get college of first 3 options then admission has to be taken in that college.
Counseling Round(Universit
y level)
• Counseling round is used to fill the seats left after completion of round 1 and round 2.
• 2 counseling rounds.(Round 3 and Round 4)• Round 3 : Held in major cities. Students are
called merit wise and are allotted colleges.• Round 4 : Held only in 1 city. Students are
called merit wise and the seats left in colleges are filled.
Counselin
g round(College level)
• After the completion of 4 rounds , colleges display list of unfilled seats.
• Separate application forms are floated to allot the seats as per merit.
• Rank wise list is displayed as per the merit of students who have applied.
• Students are called to the respective college.
• Counseling round is held where students are called as per their merit and seats are filled.
Admission Rounds
Start
Fill forms to participate in admission rounds
Online rounds at university level
Admission Criteria
metCounseling rounds at university
levelAdmission
Criteria met
Counseling rounds at College level
Admission Criteria met
Stop
Admission process
complete
Admission process
complete
Admission process
complete
Yes
Yes
No
No
Yes
No
Problems of current admission rounds
Time consuming.Lot of material and resources
wasted.Probability of error increases
because of elongated process.Academic year delays as the
admission process consumes too much of time.
Solution : Centralized Counseling Round
Only 1 round of centralized counseling.Can be held in major cities. Cities for
counseling rounds should be allotted as per the convenience of the students.
Maintain central database of college seats.
Students should be called merit wise and asked for their choice of college as per the availability of seats.
As soon as the seats get filled the database should be updated.
Micro Flowchart- Single Centralized Admission Round
StartFill the online to
participate in admission process
Display list of colleges and seats available.
Assign counseling centers
Call students as per merit and allot them colleges
Update centralized database with number of seats left till all the
interested students are admitted
Student accepts college
Stop
Out of admission process
No
Yes
Problem 2: Document verification done twice
First time document verification of student is done just before the admission rounds start.
After allotment of college, students and the college authority have to again go through this process.
As the process is done twice, time and resources are wasted.
Solution : Maintain database of document verification
Maintain database of students along with their respective verified documents.
Send the database of the students to the colleges after admission rounds are over.
This process will save time and resources of college as repetitive work is avoided.
Micro Flowchart-Document Verification
Start
Display the list of documents required
Display dates for document verification
and its centers
Documents
VerifiedUpdate the student
details and document verified
listSend across the link for verified documents of all students to
colleges after admission process(Saves time for colleges)
Stop
Out of admission process
No
Yes
Problem 3: Lack of transparencyAs per the current admission
rounds , seats are still left in college after counseling rounds. It might happen that the college fills the seat in unethical manner.
Solution: Display student list of colleges
A stipulated time should be given to the colleges to complete their admission process.
After the admission process is completed each college should send the list of students along with their merit number to university.
The student list should also be uploaded on college website.
Micro flowchart –College Admission
Start
Verify status of documents using the document
verification link
Collect college fees
Update student details along with their rank and
scoreDisplay the list of selected students and their merit on
college and university website
Stop
Student has been
allotted the college
No Admission
No
Yes
Lessons learnt by the team
Understood the usefulness of flowcharts.
Learnt to make macro and micro flowcharts.
Learnt to identify problems and suggest solutions using flowcharts.
Learnt to work in a team.