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PROTECTING YOUR PROPERTY INVESTMENT
BEFORE DISASTERS OCCUR ARE YOU PREPARED?
Mike Keenan CHST
Loss Control and Safety Consultant
Grace / Mayer Insurance Agency
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PROPERTY RISK EXPOSURES
Fire and explosion
Wind and snow load
Tornado and flood
Loss of power
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PROPERTY RISK ASSESSMENT
• Property survey
• Company Policies and Standard Operating Procedures Review
• Employee Training
• Emergency Action Plan Review
• Disaster Recovery Plan Review
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PROPERTY SURVEY
• Assess the property to identify weak or problem areas
• Involve your employees and maintenance crew
• Look at the “Overlooked”
• As risks are identified ask the “What if questions”
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POLICIES AND STANDARD OPERATING PROCEDURES
• Smoking Policy • Bio Security vs. Fire prevention
• Designated smoking areas or No Smoking Policy
• Hot Work • Permit System
• Fire watch
• Preparations before work begins
• Follow up when completed
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POLICIES AND STANDARD OPERATING PROCEDURES
• Manure pit pumping SOP • Ventilation
• Limit personnel exposure
• Eliminate all sources of ignition
• Shut down and lock out power and gas to heaters
• Shut off all unneeded electrical equipment
• Limit mobile equipment in the area
• No Smoking
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POLICIES AND STANDARD OPERATING PROCEDURES
• Outside contractors • Certificates of insurance
– Do they have coverage?
– Do they have enough to cover the damage to your barn?
– Do They have enough to cover your business interruption?
• Who has oversight of the contractor ?
• Do they follow your procedures?
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POLICIES AND STANDARD OPERATING PROCEDURES
• Scheduled Maintenance • Farrowing transition • Spring and Fall / Heating to cooling
• House Keeping • Keep combustible materials out of electrical, power washer and generator
rooms • Keep exits clear
• Daily Weekly Monthly Checklist • Daily shutdown
• Doors closed and latched • Trash removed to dumpster • Dryers turned off
• Weekly • Alarm Tested
• Monthly • Fire extinguishers • Generator maintained and tested
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EMPLOYEE TRAINING
• Understand their role in loss prevention
• They are your eyes and ears on the site
• They should have the duty and authority to take action to correct problem areas
• If they are prepared for an emergency they will be able to: • Respond more effectively
• Reduce the loss of livestock and property
• Prevent personal injury or loss of live
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EMERGENCY ACTION PLAN
• A well planned and executed emergency action plan can minimize the immediate impact of an event and speed recovery to normal operations
• May prevent further damage, loss of livestock and personal injury or death
• Plan should address • Management Responsibilities • Employee Training • Internal First Responder Duties • External First Responder Duties • SOP’s • Post Event inspections
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DISASTER RECOVERY PLAN
• Key personnel roles • Assign roles ahead of time • Identify specific tasks and resources needed to complete them
• Key contacts and contact information • Inside and Outside of your organization
• Steps to minimize or contain loss • Shutting down utilities • Separating or isolating damaged areas • Alternative operating locations • Backup systems
• Steps to recovery • Resources needed • Time lines • Interim activities
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FIRE AND EXPLOSION
• Prevention
• Control and Containment
• High Hazard Areas
• Construction Features and Components
• Electrical Systems
• Fuel Systems
• Mechanical and Mobile Equipment
• Fire Protection Equipment
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FIRE PREVENTION
• Methods to prevent the conditions that allow fires to originate
• Eliminate the conditions that promote the spread of the fire should one occur
• Four areas of Fire Prevention
• Preventative Maintenance
• Standard Operating Procedures (SOP’s)
• House Keeping
• Training
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FIRE AND EXPLOSION CONTROL AND CONTAINMENT
• Building design, construction and location effect Containment or Progression • Structure characteristics
• Wood framing, • Large open attics • Ventilation Characteristics • Lack of fire breaks • Combustible Construction Materials
• Lack of fire detection and suppression equipment • No fire alarms or sprinkler systems
• First Responders • Response time and distance, • Limited resources and • Availability of water
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HIGH HAZARD AREAS
• Utility Rooms and other spaces that support the main functions of the farm including • Standby generator rooms • Electrical Panels and Electrical Equipment rooms • Power washer rooms • Office, Laundry room, Kitchen • Workshops
• Increased exposures due to • High Voltage Electricity • Fuel sources, Natural and LP Gas and Diesel • Welding and cutting Equipment
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REDUCING THE RISKS WITH CONSTRUCTION MATERIALS
Standard Construction
• Standard Drywall
• Standard FRP
• Standard doors
• Cellulose Insulation
• CDX Plywood / Oriented Strand Board
Increased fire resistance
• Fire rated Drywall or Cement Fiber Board
• Fire Rated FRP
• Standard Fire Doors Confinement Fire doors
• Fiberglass or mineral wool insulation
• Fire rated CDX or OSB
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REDUCING THE RISK WITH DESIGN AND SEPARATION
• Internal power washer rooms
• Hot water Power washers • Internal or connected
generator rooms
• Combined Generator / Electrical room
• Open attics • Unprotected connecting
halls
• Detached power washer shed or one hour fire rated room
• Cold water power washer • Free standing generator • One hour fire rated or
detached generator shed
• Electrical rooms separated from the generator
• Fire wall partitions in the attic
• Fire rated divisions at connecting halls
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SEPARATE GENERATOR SHED
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STAND ALONE GENERATOR
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FIRE WALLS
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HIGH CHALLENGE FIRE WALL
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Fire Doors
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One Hour Fire Rated Construction
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Fire Rated Fiberglass Reinforced Panel Walls
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Electrical Room in Connecting Hall
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Electrical Room in Connecting Hall
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ELECTRICAL SYSTEMS FIRE HAZARDS
• Hazards include • Overloaded and Short Circuits
• Circuit arching and Arc Flash
• Heat Lamps and Mats • Overheated outlets
• Extension cords
• Improper lamp suspension and poor maintenance
• Prevention • Weather tight panels and junction boxes
• Keep panels closed, clean and dry
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INFRARED THERMOGRAPHY
• Infrared Thermography is the process of acquisition and analysis of thermal information from non contact thermal imaging devices.
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INFRARED THERMOGRAPHY • Non Contact
• Analysis can be completed with out touching live circuits, in their operational condition
• Two dimensional • Can measure temperature at any point or multiple points within
the cameras field of vision.
• Real Time • Works at the speed of light
• We can see conditions as they are right now
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Heat Lamp On and Extension Cord
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Photo and identification
Label Value
Sp1 104.6 °F
Ar1: Max 415.8 °F
Atmospheric Temp 68.0 °F
Difference Ar1 - Sp1 311.1 oF
Load Corrected Temp 1744.7 °F
Fault Rating 3
Type 20 amp breaker
Nom load 20
Actual load 6.7
Fault 3
This connection is loose
The temperature is 4160
Sp1
A r1
90.0
414.3 °F
100
150
200
250
300
350
400
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Label Value
Sp1 78.5 °F
Ar1: Max 97.7 °F
Atmospheric Temp 73.0 °F
Difference Ar1 - Sp1 19.2 oF
Load Corrected Temp 24.8 °F
Fault Rating 0
Location (Where)
Equipment Junction Box
Type Loose Connections
Nom load 100
Actual load 85
Fault 3
Recommendation Repair
Filename IR_0293.jpg
Sp1
A r1
78.1
101.3 °F
80
85
90
95
100
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Equipment Fan Breakers
Type 20 amp breaker
Nom load 20
Actual load 6.45
Fault 3
Sp1 94.5 °F
Ar1: Max 288.1 °F
Atmospheric
Temp
68.0 °F
Difference Ar1 -
Sp1
193.7 oF
Load Corrected
Temp
1153.4 °F
Fault Rating 3
Sp1
A r1
89.4
287.7 °F
100
150
200
250
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FUEL SYSTEMS
• Check for leaks • Delivery piping every two years
• Every time gas appliance are hooked up or piping is modified
• Protect the tank • Guard tank delivery piping and valves from vehicle damage
• Clean up spills • Use caution when filling tractors, skidloaders, and power
equipment
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MECHANICAL AND MOBILE EQUIPMENT
• Inspect and clean heaters before each heating season • Remember to check for gas leaks
• Maintain power washers • Insure that chimneys are properly vented with no contact with combustible
materials • Remember to check for gas leaks
• Check office furnaces and water heaters for proper venting and proper operation • Remember to check for gas leaks
• Park equipment such as tractors and skidloaders at least 10 feet from buildings • Use a dedicated circuit for block heaters
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FIRE PROTECTION EQUIPMENT
• Fire Extinguishers • Most common unit 2-A, 10-B, C • Placed in high hazard areas, near exits • Train employees in proper use
• Monthly Visual Inspection • Safety Pin • Gauge • Physical condition • Proper placement • Turn it over and shake it
• Professional Annual Service
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WIND AND SNOW LOAD • Attic Bracing
• Continuous Lateral Bracing
• T Back Bracing
• Diagonal Bracing
• Do Not cut Lateral or diagonal bracing
• Soffit vents • Closed to prevent blowing snow from accumulating in the attic
• Snow removal • Use great care when removing
• Use fall protection equipment
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NATURAL DISASTERS
• Tornado
• May damage all or just part of the farm
• Having an emergency action plan and a disaster recovery plan can minimize further loss.
• Floods
• Can be rapid events or long term slow moving events
• Preplan evacuation if your farms are in a flood zone
• Shutdown the farm as much as possible including utilities
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LOSS OF POWER
• Alarm systems • Weekly testing is required and must be documented
• Multiple false alarms are indicators of trouble with the system not the alarm
• Make sure that the system functions properly and can call out properly
• Curtain Drops • Test 4 time per year and document
• Document actual drops
• Generators • Test generators monthly 30 minutes under load document
• Keep monthly inspection and run log
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POST EVENT MAINTENANCE
• Damage Assessment should follow potentially damaging event such as
• Fire
• Tornado
• Wind Storm
• Blizzard / Heavy Wet Snow
• Severe Thunderstorm
• Post Event SOP’s • Develop checklist in advance
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One Final Thought
• We cannot always control the
events in our lives but we can
control how we respond.
• Know your Plan
• Train your plan
• Execute your plan
• Your plan may save property and
livestock, it may also save lives
and yours may be one of them!
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QUESTIONS ????????
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Contact information
Mike Keenan
Grace / Mayer Insurance
10050 Regency CR
Suite 300
Omaha NE 68114
(402) 829-1078
52