Project: USD Fleet ManagementProject: USD Fleet Management
Raymond Byrnes
GBA-573
Project OverviewProject Overview
• University Lost Money during Fiscal Year 2003
• University needs to focus on core competencies
• Vehicle Fleet Management has been handled internally
• Examine Current Fleet Management Program
• Establish Total Cost of Ownership
• Leverage Vendors with Economies of Scale for Lower Costs
• Outsource fleet program to free up Administrations time for more mission critical
Project Deliverables Project Deliverables
• Establish Current Fleet Management Strategy • Project Analysis• Scope Statement• Total Cost of Operation Analysis
• Outsourced Fleet Management Agreement
Project PlanProject Plan
• Inventory Current Vehicles• Establish Mileage Patterns and
Replacement Cycle• Establish Total Cost Operations
Budget and Financial Analysis Budget and Financial Analysis
• Estimated Benefits • 5% annual savings on 2 million portfolio of vehicles
$100,000
Estimated Cost- 250 Hours of Administration Time @ 40$ hr = $10000- 62.5 Hours of Consulting Time @ 80$ hr = $5000- Total One Year Cost $15000
ScheduleSchedule
• Start Thursday July 15, 2004• Complete August 23, 2004• Establish Operating Costs August 9, 2004• Establish Parameter for vendor Selection
August 9, 2004• Select Vendor August 24, 2004
Risks Risks
• Complete Analysis of Fleet Management Program and realize little or no cost savings. Potential Loss of $15000
• Potentially Disenfranchise Maintenance and Operations
Issues Issues
• Must Involve administration in Information Gathering Process
• Limit Scope to Outsourcing current vehicles as opposed to redesign of systems processes and protocols
• Must be gentle in evaluating current system of procurement so as not to threaten procurement administrator
THE ENDTHE END
• Any Questions ???