Download - Project Management System Procedures
Reference: PMO-WI-016
Rev: 1
Date of Impl: 18-Oct-10
Kingdom of Bahrain Ministry of Works
Project Management System Procedures
Service & Maintenance Projects
REFERENCE: PMO-WI-016 REVISION: 1
Kingdom of Bahrain MoW Project Management System Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 2 of 25
Reference: PMO-WI-016
Rev: 1
Date of Impl: 18-Oct-10
DOCUMENT CONTROL
Revision History
DATE REV# SECTION CHANGE BY DESCRIPTION OF CHANGE 15-Dec-09 0 Georges B. Abrial
(PMO) Initial release
18-Mar-10 1 -1.Origination Phase -8.Closeout Phase -Appendix-A
Saliha Ismail(PMO) -Hammad Khaliq
Pg#5-8 Added Origination Phase its Input Out and text Pg#15 Amended Overview Diagrams Updated -Replaced Tender & Award (Consultation) to Consultant Selection -Replaced Construction Implementation to Implementation -Replaced Tender & Award (Procurement Implementation to Tender & Award
Reviewed by Role Date
Terry Gostling, Hammad Khaliq Abdul Khaliq, Ahmad Yasni Yahya
PMO April, 2010
Approved by Date Signature
PMO Board September, 2010
Kingdom of Bahrain MoW Project Management System Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 3 of 25
Reference: PMO-WI-016
Rev: 1
Date of Impl: 18-Oct-10
Table of Contents 0. Introduction ........................................................................................................................... 4 1. Origination Phase ................................................................................................................... 4 2. Initiation Phase ...................................................................................................................... 6
Overview ................................................................................................................................ 6 Inputs .................................................................................................................................... 6 Outputs .................................................................................................................................. 7 Process Flow .......................................................................................................................... 7
3. Consultant Selection Phase ..................................................................................................... 8 Overview ................................................................................................................................ 8 Inputs .................................................................................................................................... 8 Process Flow .......................................................................................................................... 9
4. Planning Phase ....................................................................................................................... 9 Overview ................................................................................................................................ 9 Inputs .................................................................................................................................... 9 Outputs ................................................................................................................................ 10 Process Flow ........................................................................................................................ 10
5. Analysis & Design Phase ........................................................................................................ 11 Overview .............................................................................................................................. 11 Inputs .................................................................................................................................. 11 Outputs ................................................................................................................................ 11 Process Flow ........................................................................................................................ 11
6. Tender & Award Phase .......................................................................................................... 12 Overview .............................................................................................................................. 12 Inputs .................................................................................................................................. 12 Outputs ................................................................................................................................ 12 Process Flow ........................................................................................................................ 12
7. Implementation Phase .......................................................................................................... 13 Overview .............................................................................................................................. 13 Inputs .................................................................................................................................. 13 Outputs ................................................................................................................................ 14 Process Flow ........................................................................................................................ 14
8. Close-out Phase .................................................................................................................... 14 Overview .............................................................................................................................. 14 Inputs .................................................................................................................................. 15 Outputs ................................................................................................................................ 15 Process Flow ........................................................................................................................ 15
Kingdom of Bahrain Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 4 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
0. Introduction
This document defines the process flow required for each phase of the Service and Maintenance Project Life Cycle as outlined and discussed in documents:
PMS Generic Life Cycles
PMS Gate Governance
PMS Project Classification
PMS PM Directive
PMS - Guidelines: Service & Maintenance.
Each section provides an overview of the project life cycle phase, the associated inputs / outputs and process flow.
1. Origination Phase
Overview The Origination Phase formally recognizes the existence of an initiative that may result in the development of a project. The initiative should be linked to the strategic business objectives of the Ministry. A MoW project begins with the identification of a need, problem or opprotunity to be addressed by the Ministry, its departments or branches. Included in the Origination Phase are the development of a high-level Business Case; identifiction of key stakeholders; project classification, the application for funding the project; submission for financial or technical to the appropriate authorities. It concludes with a documented decision to proceed to the Initiation Phase.
The development of a Business Case should include but not limited to the following:
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 5 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Rational/background for the project
Identification of the strategic fit to Mo W overall strategy/objectives
High level assumption, constraints and risks
Preliminary/budget estimate
High level Schedule
Dependencies
Master Plan
Key project stakeholders and project organisation (governance) structure
Project strategy or approach, which determines which phases, will be performed by MoW staff and which will be outsources.
Inputs Inputs:
Historical information etc.
Overall funding for the initiatives identified
Approved PPM List of works from Initiative List
Outputs Outputs:
Project Sponsor appointed
Approved Project Requirements/Initial Business Case
Other supporting documents
Application to MoF for budget
Process Flow The schematic in Appendix A illustrates the process flow of the processes and templates for use by the Business Developer to
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 6 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
complete the Initiation Phase.
2. Initiation Phase
Overview
The Initiation Process formally commits the performing organization to activate the project. The Initiation Phase defines the project objectives and produces the Project Charter, Preliminary Scope Statement and updated Business Case. The inputs to the initiation process include elements of general management processes such as the initial product description, the respective business case, the performing organization’s strategic plan, historical information regarding previous projects, previous project plans, actual results and preliminary constraints and assumptions.
This phase ends when the Sponsor/Steering Committee/Gate Review Committee approves the project charter, preliminary scope, release of resources (core team) and project funding to begin the next phase – Consultant Selection or Planning as required.
Inputs Inputs:
Project Sponsor Appointed
Approved Project Requirements/initial Business Case
Other Supporting Documents and historical information etc.
Overall Project Funding Identified
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 7 of 25
Reference: PMO-WI-016
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Date of Impl: 15-Dec-09
Outputs Outputs:
Project Steering Committee Appointed
Project Manager Assigned
An updated Business Case
Financial & Technical Approvals as required
Confirm Project Classification
Approved Project Charter
Approved Preliminary Scope Statement
Approved Funding for the next Phase
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Initiation Phase
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 8 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
3. Consultant Selection Phase
Overview
The Consultant Selection Phase performs the processes related to the execution of the MoW tendering procedures. The tendering of a MoW contract is clearly articulated in the standard MoW Tendering procedure, which is governed by the Tender Law and is driven by the Tender Board policy, to which all government agencies must comply. One of the key interim outputs during this phase is the Request for Proposal (RFP). This is a critical document in that it captures the technical, commercial, and legal aspects of the project. This document would form the basis for the final agreement between the Ministry and the Vendor, which is the main output of this phase. All projects must meet the requirements of this procedure in order for the tender to proceed. The project requires the approval of the Tender Board for the tender process to be executed and the tender awarded. This phase ends when the Sponsor/Steering Committee/Gate Review Committee approves the awarding of the contract and funding to begin the next phase - Planning.
NOTE: For some projects, this phase may occur after the
Planning Phase, i.e. completion of the Project Execution Plan
is necessary before the appointment of an external consultant;
or in cases where the project will be managed in-house, this
phase may not be required at all.
Inputs Financial & Technical Approvals as required
Approved Project Charter
Approved Preliminary Scope Statement
Updated and Approved Business Case
Outputs Contract awarded to consultant
Approved Funding for the next Phase
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 9 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Consultant Selection Phase.
4. Planning Phase
Overview
The Planning Phase produces a comprehensive Project Execution Plan (PEP) which identifies the tasks necessary to produce required products / services. It provides plans for managing all aspects of the project including scope, time, cost, quality, resources, communication, risk and procurement. The planning phase acknowledges that requirements and conditions may change as the project proceeds and includes development of project change control procedures to manage the changes.
This phase ends when the Sponsor/Steering Committee/Gate Review Committee approves the Project Execution Plan and project funding to begin the next phase – Analysis & Design.
Inputs Contract awarded to Consultant
OR
Outputs from Initiation Phase
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 10 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Outputs Approved Project Budgeting and Funding
Defined Project Organization
Agreed upon Roles & Responsibilities
Confirmed Project Staffing
Confirmed Project Classification
Defined Project Audit Plan
Completed Technical Surveys
Completed Utilities Planning
Approved Project Execution Plan
Approved Funding for the next Phase
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Planning Phase.
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 11 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
5. Analysis & Design Phase
Overview
The Analysis & Design Phase utilizes the MoW processes to ensure a cost effective design which satisfies all requirements. In this phase alternate solution strategies are identified and evaluated. An analysis of the strategies is completed to select the best solution approach based on explicit criteria and a recommendation is made.
This phase ends when the Sponsor/ Steering Committee/Gate Review Committee approves design specifications and project funding to begin the next phase - Tender & Award
Inputs Approved Project Budgeting and Funding
Defined Project Organization
Agreed upon Roles & Responsibilities
Confirmed Project Staffing
Confirmed Project Classification
Defined Project Audit Plan
Completed Technical Surveys
Completed Utilities Planning
Approved Project Execution Plan
Outputs Work Order Authorization Issued
Bills of Quantities Produced
Permits / Approvals Received
Approved Design Drawings
Approved Performance & Specifications
Approved Funding for the next Phase
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Design & Analysis Phase.
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 12 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
6. Tender & Award Phase
Overview
The Tender & Award Phase performs the processes related to the execution of the MoW tendering procedures. The tendering of a MoW contract is clearly articulated in the standard MoW Tendering procedure, which is governed by the Tender Law and is driven by the Tender Board policy, to which all government agencies must comply.
All projects must meet the requirements of this procedure in order for the tender to proceed. The project requires the approval of the Tender Board for the tender process to be executed and the tender awarded.
This phase ends when the Sponsor/Steering Committee/Gate Review Committee approves the awarding of the contract and project funding to begin the next phase – Implementation.
Inputs Work Order Authorization Issued
Bills of Quantities Produced
Permits / Approvals Received
Approved Design Drawings
Approved Performance & Specifications
Approved Funding for the next Phase
Outputs Implementation Plan Approved
Contract awarded to contractor
Approved Funding for the next Phase
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Tender & Award Phase.
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 13 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
7. Implementation Phase
Overview
The Implementation Phase carries out the Project Execution Plan. The activities, outlined in the plan for definition, design, development and deployment of the required products/services, as well as to manage the project and provide required project outputs, are performed.
Project status reports are produced and distributed on a regular basis to all stakeholders, including team members, Sponsors, and Project Steering Committee.
This phase ensures the project is progressing as planned. It applies quality assurance techniques to ensure product deliverables meet the specifications outlined in the quality management plan and introduces corrective action to eliminate unsatisfactory performance.
This phase provides effective change management for all aspects of the project including overall change control, scope change control, schedule control, cost control, quality control, and risk response control.
This phase ends when the Sponsor/Steering Committee/Gate Review Committee approves the completion of the deliverables and project funding to begin the next phase – Close-out.
Inputs Implementation Plan Approved
Contract awarded to contractor
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 14 of 25
Reference: PMO-WI-016
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Date of Impl: 15-Dec-09
Outputs Completed Cost Statement
Completed O & M Manual
Completed As-built Drawings
Training & Coaching Conducted
User Acceptance Certificate Issued
Completed Inspection, Testing & Commissioning
Completed Project Deliverables / Work Order
Approved Funding for the next Phase
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Implementation Phase.
8. Close-out Phase
Overview
The Close-out Phase documents the final outcomes of the project both in terms of product delivery and project management delivery. Products and/or services are delivered, project actual results are reported, project contracts are closed and project lessons learnt are finalised and documented.
It is the responsibility of the Project Manager to ensure the tasks which extend beyond the project close-out are formally handed over to the relevant authority, the Director or Owner. The task includes but is not limites to the Administration of the Warranty Period.
Kingdom of Bahrain Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 15 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Inputs Completed Cost Statement
Completed O & M Manual
Completed As-built Drawings
Training & Coaching Conducted
User Acceptance Certificate Issued
Completed Inspection, Testing & Commissioning
Completed Project Deliverables / Work Order
Outputs Formal handover of continuing tasks
Completed and Accepted Project Deliverables
Joint Certificates Signed
Project Completion Report Issued
Lessons Learnt Documented
Sponsor and Client Sign-off
Retention money released and project finances closed
Warranty Administration Role assigned
Project Documentation Archived
Project Transferred to Client
Lesson Learnt finalised.
Process Flow The schematic in Appendix A illustrates the processes and flow of the processes and templates for use by the Project Team to complete the Close-out Phase.
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 16 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Kingdom of Bahrain MoW Project Management System Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 17 of 25
Reference: PMO-WI-016
Rev: 1
Date of Impl: 18-Oct-10
Appendix
Kingdom of Bahrain Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 18 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
A
Phase 0 – Origination PhaseB
usin
ess
As U
su
al
FR
DC
ED
Bu
sin
ess
De
ve
lop
er
Dire
cto
rate
PM
OS
PS
Create
IDEA
Setup
EDMS IDEA
Folder
(DIM)
Input to PPM
(Strategic
Alignment)
Input
Input
Identify List
of Initiatives
Business
Case
Required
Initiatives continue
Identify
Business
Case Team
Refine the
Business
Case
Input
Schedule
Budget
Risks
Reactivation
Dependencies
Master Plan
Potential Project?
Identify
Sponsor And
Project
Manager
Approve List with
budget figures
(validation process)
Input
Obtain
Budget
Approval
Input to PPM
(Project Data)
Identify
Projects List
Budget
Initiative
List
No
(Adjust)
No
Yes
Input
Input
Prepare
Activation
FormActivation
Form
Ask Budget
MOF
Activate
Project
EDMS Project
Folder (Copy DIM to
Origination folder)
To INITIATION
Phase
HE Approval
YES
NO
HE Approval
High Level
Business
Case
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 19 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
MWH
Template
Initiation Phase – Service & Maintenance Projects
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Pro
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Ma
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Pro
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Ma
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Approve
business
case?
Gate 1
Project Charter
Approved?
Accept Project
classification?
Financials
Approved?
To Phase 2
PLANNING
C.1.11 Issue
Service
Consultation
(As Required)
Technicals
Approved?
MWH
Template
C.1.1
Activate
Project
Business Case
C.1.4 Prepare /
Update Business
Case
C.1.2 Appoint
Project
Steering
Committee
C.1.3 Appoint
Project
Manager
NO
Input
YES
Project Charter Classification
Matrix
Input
Verify project
classification
Recommend
Project Team
Scope Statement
C.1.5 Assess
Project
Classification
C.1.6 Develop
Project Charter
Approve
Project Charter
& Preliminary
Scope
Statement?
C.1.7 Develop
Preliminary Scope
Statement
C.1.8 Appoint
Project TeamInput
YES
C.1.10
Obtain
Financial
Approvals as
required
YES
Rework,
Cancel or
DeferNO
NO
C.1..9 Obtain
Technical
Approvals
NO
YES
NOYES
NO
MWH
Template
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 20 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Phase 2 – TENDER & AWARD (Consulting) – Service & Maintenance Projects
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(CC
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Sp
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Ma
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NO YES
S.2.4 Prepare
Tender Documents
From Phase 1
PLANNING
Input
S.2.10 Sign
Contract
Input
S.2.7 Produce
Tender Evaluation
Report with
Recommendation
Input
S.2.6 Administer
Tender Procedure
Rework,
Cancel or
Defer
S.2.11 Submit
Cash Flow & Work
Schedule
MWH
Template
S.2.3 Obtain
Tender Board /
MoF Approval to
Issue Tender
Gate 2
Contract
Signed?
Input
S.2.12
Order To
Commence
To Phase 3
Planning
Input
S.2.2 Administer
Prequalification
Procedures
S.2.1 Prepare
Prequalification
Documents
S.2.8 Obtain Tender
Board / MoF Approval
to Award Contract
MWH
Template
Input
S.2.9
Issue
Letter of
Award
Input
S.2.5 Establish
Evaluation
Criteria
Input
Input Input
MWH
Template
MWH
Template
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 21 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Phase 3 – PLANNING – Service & Maintenance ProjectsC
ED
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RD
CE
D / F
RD
Co
nsu
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(CC
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Sp
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Pro
ject T
ea
m
Pro
ject
Ma
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To Phase 4
DESIGN &
ANALYSIS
S.3.18
Conduct
Utilities
Planning
Gate 3
Project
Execution Plan
Approved?
S.3.1 Define
Scope in
Detail
Scope Statement
From Phase 2
TENDER &
AWARD
(Consulting)
Rework,
Cancel or
Defer
S.3.17
Conduct
Technical
Surveys
S.3.3 Prepare
Work
Breakdown
Structure WBS
S.3.16 Develop
Project
Execution Plan
PEP
S.3.2 Confirm
Project
Classification
Classification
Matrix
S.3.6 Prepare
Project
Schedule
S.3.13 Prepare
Project
Communication
Plan
S.3.9 Prepare
Human
Resource
Management
Plan Resource Mgmt Plan
S.3.10
Prepare Risk
Management
Plan
S.3.4 Prepare
Organization
Breakdown
Structure
S.3.12
Develop
Project Cost
Estimate &
Cost Mgmt
Plan
S.3.14 Prepare
Quality
Management Plan
Schedule Comm. Plan
Risk Mgmt Plan
Quality Mgmt Plan OBS
Cost Mgmt Plan
Input to all
above activities
Input to all
above activities
MWH
TemplateMWH
Template
YESNO
S.3.5 Prepare
Procurement
Management
Plan Procurement Mgmt Plan
S.3.7
Prepare
Monitor &
Control
Plan
S.3.11
Determine
O&M Manual
RequirementsMWH
Template
S.3.15 Prepare
Project Audit
Plan
MWH
Template
S.3.8
Establish
Lessons
Learnt
Process
Input
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 22 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Phase 4- DESIGN & ANALYSIS - Service & Maintenance Projects
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Te
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Pro
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Ma
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Gate 4
Design Specification
Approved?
From Phase 3
PLANNING
To Phase 5
TENDER &
AWARD
(Procurement /
Implementation)
S.4.2 Conduct
Prequalification Process for
Contractors
S.4.1 Conduct
Prequalification for Products
& ManufacturersS.4.5 Issue Work
Order
Authorization
S.4.6 Prepare
Work
Methodologies
Work Order
Approved?
Work
Methodologies
Approved?Input
S.4.9 Obtain relevant permits /
approvals and liaise with
utilities for project
requirements)
S.4.8 Prepare Bills of
Quantities
S.4.12 Prepare
Design &
Specifications
S.4.3 Develop Performance
Reliability Specifications
S.4.4 Conduct
Required Surveys /
Assessments
Input
Input
MWH
Template
MWH
Template
Rework,
Cancel or
Defer
MWH
Template
MWH
Template
S.4.7 Review &
Validate Work
Methodologies
NO
YESNO
MWH
Template
YESNO
YES
Input
S.4.11 Prepare
Design SpecsS.4.10 Liaise with
Utilities
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Phase 5 – TENDER & AWARD (Procurement / Implementation) – Business Improvement Projects
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(CC
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Sp
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po
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roje
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Ma
na
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NO YES
S.5.9
Issue
Letter of
Award
S.5.8 Obtain Tender
Board / MoF Approval
to Award Contract
S.5.3 Obtain
Tender Board /
MoF Approval to
Issue Tender
Input
Input
From Phase 4
Design &
Analysis
Gate 5
Contract
Signed?
S.5.2 Administer
Prequalification
Procedures InputInput
S.5.4 Prepare
Tender Documents
Input
S.5.11 Submit
Cash Flow & Work
Schedule
MWH
Template
To Phase 6
Construction &
Implementation
Input
S.5.6 Administer
Tender Procedure
Rework,
Cancel or
Defer
MWH
Template
S.5.5 Establish
Evaluation
Criteria
Input
S.5.12
Order To
Commence
S.5.10 Sign
Contract
Input
Input
S.5.7 Produce
Tender Evaluation
Report with
Recommendation
MWH
Template
S.5.1 Prepare
Prequalification
Documents
Input
MWH
Template
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MoW PMS - Chapter 15 - SM Projects - Procedures Page 24 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Phase 6 – CONSTRUCTION & IMPLEMENTATION - Service & Maintenance Projects
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(CC
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Dire
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D / F
RD
Pro
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Te
am
Pro
ject
Ma
na
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r
To Phase 7
Close-out
S.6.14
Coordinate with
Utilities
S.6.15 Evaluate
Work Executed
S.6.13 Produce /
Update O&M Manuals,
As Built Drawings &
Technical Information
Gate 6
Project
Deliverables
Completed?
From Phase 5
TENDER &
AWARD
(Procurement /
Implementation)
Rework,
Cancel or
Defer
S.6.17 Pre-
Contract
Meeting
S.6.19
Utilities
Meeting
Input
S.6.4 Manage
Contract
Administration
S.6.1 Track
Project Schedule
Status
Report S.6.5 Manage
Organizational
Change
S.6.11
Transition to
O&M
S.6.6 Quality
Assurance &
Control
procedures
S.6.10 Conduct
Final Testing &
Commissioning
S.6.3 Review
method
statements for
doing work S.6.12 Issue User
Acceptance Certificate
& Declaration
S.6.2 Track
Project Cost
MWH Cash
Flow Template
S.6.9 Conduct
Interim
Inspection &
Testing
S.6.7 Monitor &
Control Issues
Changes & RisksIssues Log
S.6.8 Conduct
Training &
Coaching
Input to all
above activities
Input to all
above activities
YESNO
MWH
TemplateMWH
Template
MWH
Template
MWH
Template
MWH
Template
Change Control Log
Risk Register
Input
S.6.18 Order
to Commence
& Site
PossessionMWH
Template
S.6.16 Process
Interim Payments
Input
Input
Input to all
above activities
Kingdom of Bahrain Ministry of Works
MoW PMS - Chapter 15 - SM Projects - Procedures Page 25 of 25
Reference: PMO-WI-016
Rev: 0.0
Date of Impl: 15-Dec-09
Phase 7 – CLOSE-OUT- Service & Maintenance ProjectsG
ate
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S.7.9
Complete
Project Close-
out Checklist
S.7.1 Finalize
Training &
Coaching
S.7.2
Complete
Snags &
Outstanding
Items List
Project Close-
out Checklist
Input
S.7.4 Conduct
& Document
Lessons
Learnt session
S.7.5 Prepare
Project
Completion
Report
Project
Completion
Report
S.7.7
Archive
Project
Document
ation
Close Project
& Transfer to Client
S.7.10 Handover
O&M Manuals
AS Built Drawings
Technical Information
From Phase 6
CONSTRUCTION /
IMPLEMENTATION
Lessons
Learnt
S.7.3 Issue
Joint
Certificates
(Defects
Liability
Period)
S.7.8
Release
Project
ResourcesMWH
TemplateMWH
Template
MWH
Template
Input to all
above activities
S.7.6 Assign
Warranty
Administration
Role
S.7.11
Issue
Payment
Certificate
S.7.11
Approve
Payment
Certificate
S.7.11
SIgn
Payment
Certificate