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Presented by Campus Services/Budget Office
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Transfer of Funds (TF) Overview� The Transfer of Funds (TF) document is used to
transfer funds (cash) between accounts.
� Can be used by CSU areas to fulfill a funding commitment such as transferring cash from one account to another.
� Also used by Business & Financial Services to record bond payments.
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Transfer of Funds (TF) OverviewThere are two types of transfers: non-mandatory and mandatory.
� Non-mandatory transfers are most commonly used by the University.
Ex: Plant Funds
� Mandatory transfers are required to meet contractual agreements.
Ex: Bond Payments
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Non-Mandatory TransfersTypes of non-mandatory transfers:
� Transfer of funds between or across sub-fund groups to provide for special purposes not related to construction.
� Transfer of funds to Plant funds for construction purposes.
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Non-Mandatory Transfer
Object Codes
The following object codes are used for non-mandatory fund transfers:
� Object Code: 9900 Object Type: Income (TO)
� Object Code: 9902 Object Type: Expense (FROM)
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Non-Mandatory Transfer� Entries will move cash and will be shown on the VISTA reports after the
operating expenses as “Net with Transfers”.
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Unrestricted Appropriated Accounts
Transferring “TO” AND “FROM” unrestricted appropriated accounts such as EG, PVM, EXPSTA, RSRP, EXTEN, CSFS (13,14,15,16,17 and 19),
A BA document should be used to move budget.
� Exercise #1
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Appropriated and Non Appropriated Accounts
� Transferring “TO” OR “FROM” an unrestricted appropriated account (13,16 etc.) and a non-appropriated account (26,12 etc.) use a TF document.
� Use a BA document only if the transfer object code (9900) is used on an appropriated account.
� Exercise #2
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Special Course Fee
and Technology Fee Accounts� Special Course and Technology Fee accounts collect
student funds and are considered Appropriated Funds.
� If transferring across divisions, a TF document is needed to transfer cash.
� When transferring revenue (9900) to a Special Course or Technology fee account a BA document needs to be completed in addition to the TF document.
� Exercise #3
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Non-Mandatory Transfers:
Plant Funds� Plant Fund transfers are transfers of cash for a
capital project.
� Cash is moved from an organization/department account into a Plant Fund account.
� The plant fund object codes are:
� Object Code: 9904 Object Type: Income (TO)
� Object Code 9905 Object Type: Expense (FROM)
� Exercise #4
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Transfer of Funds/Budget Adj.
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Mandatory Transfers � Transfers required by a non-CSU agency. I.E. Bond
agreements, CCHE (Co. Commission of Higher Education).
� Currently only made by Business and Financial Services for bond interest and principal payments.
� The plant fund object codes are:
� Object Code: 9801 Object Type: Income (TO)
� Object Code 9806 Object Type: Expense (FROM)
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Process Overview� There must be at least one accounting line in the FROM
section and one accounting line in the TO section
� The total in the FROM section must equal the total in the TO section in the Accounting Lines tab
� Zero Dollar accounting lines are not allowed
� Negative amounts are not allowed (unless it is an Error Correction)
� KFS automatically generates the cash object code (1100) offsets
� View general ledger pending entries to see cash movement.
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Routing� The TF document will route to:
� The Fiscal Officer of each account
� Org/Dept.
� Special approvals based upon sub-fund or Ad-Hoc
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Questions
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Additional Training Classes� Journal Entries
� Balance Inquiries
� Transfer of Funds
� Internal Orders/Internal Billings
� Reading Vista Reports
� ODS/Discover for Financial Management
� Accounting Basics
� Transfer of Funds
� Account Create
� Budget Adjustment
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Campus Services Contacts� Valerie Monahan – Manager – Ext 3001
� Heidi Barclay – Ext 4148
� Janice Inman – Ext 6752
� David Leathers – Ext 5509
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Budget Office Contacts� Genevra Scott – Ext 1359
� Angie Nielsen – Ext 1689
� Becky Trentlage – Ext 0898