National Informatics CentreMinistry of Electronics & Information TechnologyK Srinivasa Raghavan, Sr Technical DirectorUsha Saxena, Technical Director
Institutional organization and platforms for e-GPSOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE
FEBRUARY 20-23, 2017E-GP IN SOUTH ASIA – ACHIEVEMENTS, OPPORTUNITIES AND
CHALLENGES
Institutional organization and platforms for e-GP
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• Manual tendering, Tender boxes, News paper notice• Single point availability of tender document to ensure free
access to all bidders. (Tenders.gov.in)• Insight in to evaluation process, Probity , Automation• Standard Process in Place , Process Reengineering with an
eye on technology, Use of Tools for Proliferation• Communication and Feedback • Capacity building and Timely Assistance• Technology upgradation• Be ready for tomorrow.
Background of e-GP institutions in India
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Defined by the Principles of General Financial Rules(GFR) of the Government of India
Process Guidelines enforced by Central Vigilance Commission (CVC) to ensure that free and fair procurement process is in place
eProcurement Initiated from– Govt of Andhra Pradesh (2003), Indian Railways (2005), Govt of Karnataka (2004), National Informatics Centre, Meity (2008).
Procurement is one area where large percentage of money is spent across Central / State Government.
eProcurement Business Models in place
Government Owned and Managed- GePNIC, Railways, etc
Public Private Partnership - Government eMarket Place
Third Party Service Providers 8 to 10 Major Service Providers, Few additional small providers
IntroductionNational Informatics Centre, MeitY has developed e-Procurement software system (GePNIC) as a product for facilitating electronic tendering in Government in consultation with MoE, MoComm.&Ind, State Governments, PSUs.Used by – 27 States & Union Territories and over 300 Central Government Organisations including major Public Sector Units.44 Live Instances Deployed and Operational
18,59,371 e-Tenders processed (Till Jan 2017)worth Rs. 25,03,615.01 Cr since inception.
5 Govt. eProcurement System of National Informatics Centre (GePNIC)
Year Electronic Tenders
Value of Tenders(Rs. In Cr.)
% Increase over previous year
Average tenders in a Month
2014-15 3,08,854 4,77,517.24 39.98% 25,7372015-16 5,13,842 6,92,177.78 66.37% 42,8202016-17Till Jan 2017 5,54,471 6,67,315.60 In Progress 55,447
Govt. eProcurement System of National Informatics Centre (GePNIC)
Major types of ImplementationseProcurement Mission Mode Project(For States/UT’s)• Funded by
Department of Commerce
• Covers 27 States and UTs
• Recommended above Rs 1 Lakhs
Separate Dedicated Instance(For Major PSU’s and other Central /State Govt Procuring entity) , Funded by respective Entities Like IOCL, Coal India, Defense PSUs
Central Public Procurement Portal(For Various Central Government Entities)• Funded By Min of
Finance (since 2016)• Public Procurement
Division – Nodal point
• Covers 300 + entities• Above Rs 2 Lakhs 03
0201
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Govt. eProcurement System of National Informatics Centre (GePNIC)
Major Users of GePNIC
•Maharashtra•Kerala, West Bengal•Rajasthan , NCT of Delhi•Haryana, Jharkhand• Jammu & Kashmir•Chandigarh UT•Himachal Pradesh•Tamil Nadu•Odisha ,Assam•UP, Uttarakhand •Puducherry•Dadra and Nagar Haveli•Sikkim, Manipur•Punjab, Tripura,•Meghalaya, Mizoram•Arunachal Pradesh•Lakshadweep, Nagaland•Daman and Diu
•Coal India Limited• Indian Oil Corp Ltd•Delhi Development Authority•Singareni Collieries Company
Limited•National Thermal Power
Corporation•National Hydro Electric Power
Corporation•Bharat Sanchar Nigam Limited•Delhi Metro Rail Corporation •Goa Shipyard Limited•Hindustan Shipyard Limited•Mishra Dhatu Nigam Limited•Mazagon Dock Limited•Bharat Electronics Limited•Chennai Petroleum Corp Ltd•Vizag Port Trust•Bridge & Roof
• Indian Army• Military Engineering
Services• CGHS, MSO• Dept of Expenditure, Posts• Dept of Telecommunication• Boarder Roads Organisation• Border Security Force• ITBP , CRPF, CISF, SSB, NDRF• Central Bureau of
Investigation• Intelligence Bureau• President’s Secretariat• Defence Research and
Development Organisation• Delhi Police• Delhi University• IIT Delhi, BHU , IIMA- A• Department of Science and
Technology
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27 States and UTsMajor PSUsMajor Ministries / Depts
Govt. eProcurement System of National Informatics Centre (GePNIC)
e-Pr
ocur
emen
t In
Indi
a
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Central Public Procurement
Portal
ePublishing Portal using
GePNIC
eProcurement Portal using
GePNIC
XML Upload
For Manual Bids through ePublishing Portal using GePNIC. Online publishing of Tender
Document, Corrigendum and AOC document.
Online/ Manual Bids through Third Party Service Provider Solution. Online Publishing of Tender
Document, Corrigendum and AOC
Online Bids through eProcurement Portal using GePNIC. Complete eTendering cycle starting
from Publishing, Bid Submission, Bid Opening, Evaluation and AoC.
Aggregation of Data at Central Portal
GeP
NIC
AT
A G
LA
NC
E One Product
CPPPMES
NTPC27 –
States / UTs
10– PSUs Instance
1,49,618 - Registered Department Users
3,74,147 - Registered Bidder/ Contractors
18,59,371 – Tenders Processed
Rs. 25,03,615.061Cr – Value of Tender Processed
10 Govt. eProcurement System of National Informatics Centre (GePNIC)
Classification of Systems using No. of Tenders
Low end Installation: Less than 500 Tenders per annum Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram, Meghalaya, Sikkim, Tripura, Manipur, Puducherry
Large Installation: 20,000 Tenders Per annum to 1,20,000 TendersMaharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and Kashmir, Kerala, Haryana
Medium Installation: 500 to 20,000 Tenders Per Annum.Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal Pradesh, Chandigarh
Slide 34 of 52
Objectives Of the GePNIC eProc System
Enhanced Transparency.
Security of the entire process
using PKI Technology.
Adheres to IT Act 2000 and above.
Completely Adheres to CVC
and GFR Guidelines
Adheres to World Bank ,Asian Dev Bank and MDB guidelines
Accountability of all activities
Non-discrimination among bidders, Free access of tender documents
Slide 34 of 52
Online Tender Process
1. Tender Creation
2. Scrutiny
3. Publishing
4. Online Clarification
5. Pre bid Meeting
6. Corrigendum
12. Award with Post Contract Mgmt
11. Financial Bid Evaluation
10. Financial Bid Opening# With auto generated Comparative Chart
9. Technical Bid Evaluation
8. Technical Bid Opening
7. Bid Submission/ Resubmission Using Online Mode Using Offline Mode
13 Govt. eProcurement System of National Informatics Centre (GePNIC)
Security Features of GePNIC eProc System
• Two factor authentication• Bid encryption (Technical & Financial) at client end• Encryption using PKI based Technology• Digital Signing of all documents• Data Secured on transit using SSL• Secured Hosting• Role based access system• Log shipping, NTP configured• 24 X 7 availability of the system• Visibility of each other’s offers for participating Bidders• Periodic audits by STQC as per EPS guidelines including OWSAP
Top 10
System Expansion and Integration
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XML – Pvt (CPWD, others)
XML – Govt (Railway, Defence)
Repository of DSC - CCA 36 State
Govt & UT
State Treasury - GRIPS, WB
PG – Pvt (ICICI, Axis)
OMMAS – Rural Ministry
SAP –(NTPC, IOCL)
PG – Govt(SBI – MoPs,
ePay)
GePNIC
Capacity Building Measures
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24 x 7 Telephonic Help Desk facility is available
Daily Web Learning facility is available on different topics of e-Procurement at http://webcon.nic.in
Dedicated Email Support for any Technical queries related to Operation is available (Email ID [email protected] / [email protected])
Regular Class Room based training at NIFM, Faridabad as part of Management Development Programme on Public Procurement
On site comprehensive training by NIC experts for Department/Organisation implementing eProcurement in project mode.
Mahanadi Coal Fields…..a Case StudyPARAMETER BEFORE
eTenderingAFTER eTendering
REMARKS
Cycle time from NIT to Award
120 to 300 days 17 to 82 days Due to process reengineering and taking the advantage of online modules
Cost of bidding per bid for the bidder
Rs 2000 to 10000 Rs. 35 to 50 The frequent visit of bidder for submission and attending opening of bids is not needed now
Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days
NIT Publication costRs.4.7 Cr per Annum
Rs 49 Lakhs per Annum
Only General notices regarding availability of tenders are being given in the print media.
Complete transparency in the process Free use of Portal, No charges levied Easy availability of Tenders Documents Anonymity in Bid submission Timely Mail / SMS Alerts No Physical visit required View Online Bid Opening Tender results readily available 24 X7 Availability Ease of Use
Benefits for Bidders
Standardize procurement processes across Government Departments
Shortens Procurement Cycle Reduction of Human errors System aided Evaluation process Automated Process to a greater extent On the fly Reports / Comparative statement Integrity and Authenticity ensured due to Digital Signing of
all docs Improvement in work culture in the Departments Reduces Litigation / Complaints /RTI
Benefits for Procuring Entities
Completely Automated Processing for Coal Tenders Pre and Post Integration with SAP / ERP
Mobile App beta version ready. Data Analytics is being explored to be in place soon Open Web API for seamless integration
Recent / Upcoming Features
Govt. eProcurement System of National Informatics Centre (GePNIC)
RecognitionsTwo Skoch Award for Smart Governance in Sep 2015 and also in 2010
GePNIC bags eIndia 2014 for Govt. of Kerala and MCL
CSI Nihilent eGovernance Award 2013 - Govt. of Kerala
eMaharashtra 2013 – Govt. of Maharashtra
CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd.
eProcurement in Orissa bagged G2B Initiative of the year 2009 – eIndia Award
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Thank You [email protected]
Benefits for Procuring Entities