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Positively Presidential: Tools of
the Trade
Robert B. Blair, Ph.D., PRPSouthern Business Education
AssociationLittle Rock, Arkansas
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Discuss major roles played by presiding officer.
Review basic parliamentary procedure.
Identify the basic requirements needed to be the presiding officer (president).
Plan an agenda.
Discuss the role and duties of the presiding officer (president/chairperson).
Objectives
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President (Chairperson) Roles
Administrator
Jack-of-all-trades Ability to get along
with people Knowledge of the
organization (bylaws, rules, policies, culture, etc.)
Skill in planning and conducting a meeting
Presiding Officer
Sets example Courtesy to all One item at a time Majority rule with respect
to right of the minority Consideration for the
rights of members, absentees, and the organization
Partiality for none and justice for all
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Tools of the Trade
Governing Documents
Parliamentary Procedure Basics
Script Writing
Meeting Management
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Governing Documents
Charter Bylaws Policies and
Procedures Manual Convention
Handbook Membership
Handbook Strategic Plan Program of Work
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Purposes
Ten Principles
Introduction of Business
Obtaining the Floor
Handling A Motion
Parliamentary Procedure Basics
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Parliamentary Procedure Purposes
Expedite Business
Maintain Order
Ensure Justice
Equal Treatment of Members
Accomplish Organization’s Purpose
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The organization is paramount and voting members govern the
organization. Members have equal rights. A quorum is needed for a legal meeting. Only one main motion is permitted at a time. Debate can only be limited by a two-thirds vote. Personal remarks are out of order. A settled question may not be presented again in the same
form in the same session. The majority rules. Two-thirds vote is necessary where basic rights of members are
involved. Silence gives consent.
Ten Principles of Parliamentary Law
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Introduction of Business
Motions Formal proposal that
certain action be taken.
Classes of Motions Main Subsidiary Privileged Incidental Bring a Question Again
Before the Assembly
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Obtaining the Floor
Addressing the Chair Assigning the Floor
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Handling A Motion
Making
Seconding
Stating
Debating
Putting
Announcing
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Approve the budget
Allocate funds for travel to state association convention
Support a candidate for a national officer position
Develop a brochure to promote membership
Review and Application
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Meeting Management
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Agenda (Order of Business)
Opening the Meeting Call to Order Invocation, Patriotic
Ceremony, or Ritual Business
Minutes Officer and Board
Reports Standing Committee
Reports Special Committee
Reports
Special Orders Unfinished Business and
General Orders New Business
Program Announcements Adjournment
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Script Writing
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Open meeting at scheduled time provided a quorum is
present. The meeting will come to order.
Announce the business before the assembly in the order in which it is to be acted upon. The next business in order is hearing reports of special
committees… Recognize a member entitled to speak after that member
has risen and addressed the chair. The chair recognizes Ms. Norris or Mr. Norris…
State clearly all questions properly brought before the meeting or arising in the course of the proceedings. It is moved and seconded that…
Presiding Officer Duties
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Be impartial in assigning the floor in debate, by giving
both sides an opportunity to speak. Several members have spoken for this motion. Does any
member wish to speak against it? Put the question to vote.
The question is on the adoption of the motion that… Those in favor, say aye. {Pause} Those opposed, say no. {Pause}
Announce the result of the vote. The ayes have it, the motion is adopted. The treasurer will…
Protect the meeting from annoyance by refusing to recognize obviously frivolous or dilatory motions. The chair cannot entertain such a motion.
Presiding Officer Duties
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Assist in expediting business.
Would the member care to put that in the form of a motion? Does the member mean...(helping to phrase the motion)? If there is no objection…”
Enforce the rules relating to debate, order, and decorum. The member has exhausted his two minutes of debating time. This member has already spoken. Does any other member wish
to speak on this question? Ms. Carr has the floor. Other members will be seated.
Decide all questions of order (subject to appeal by the assembly). The chair rules that the proposed amendment is germane and
therefore is in order at this time.
Presiding Officer Duties
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Respond to inquiries of members regarding procedure and
the business before the assembly. Yes, a call for the Previous Question would be in order at this
time. No, the club has not participated in a project of this nature in
recent years. Inform the assembly.
In accordance with the bylaws, nominations from the floor will be in order at the May meeting.
An emergency message has been received for Charles Smith. Is he in the hall?
Declare the meeting adjourned. The meeting is adjourned.
Presiding Officer Duties
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Presiding Officer Etiquette
Stand when… Calling a meeting to
order Declaring a meeting
adjourned Ruling on a point of order Putting a question to vote Announcing result of vote Speaking on an appeal Defending ruling Exceptions
Impartiality References to Self
The Chair Your President
Avoid Personalities Expressing Opinions
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Basic Parliamentary Information Leaflet Motion Script Cards Parliamentary Law Pathways to Proficiency Presidentially Speaking: A Guide to
Presiding Plastic Reference Cards Pointers on Parliamentary Procedure Pointers on Parliamentary Procedure Workbook Robert’s Rules of Order Newly Revised (11th ed.) Robert’s Rules of Order Newly Revised In Brief (2nd ed.) Spotlight on You the President Teaching Guide for Pointers on Parliamentary Procedure
References