Personal Productivity
Pastor Richard Crisco
and Paul Morris
Welcome to Tonight’s
Business Builder Seminar
Kingdom Business Leaders
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important event.
Business Builder Achievements
Kingdom Business Leaders
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Kingdom Business Leaders
Personal Productivity
Pastor Richard Crisco
and Paul Morris
Welcome to Tonight’s
Business Builder Seminar
Kingdom Business Leaders
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7 Characteristics of
Successful People:
1. They have clearly defined,
measurable goals.
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7 Characteristics of
Successful People:
2. They stay focused on those
goals.
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7 Characteristics of
Successful People:
3. They acquire the necessary
training and resources to
fulfill those goals.
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7 Characteristics of
Successful People:
4. They avoid “problem-oriented”
people, and surround
themselves with “solution-
oriented people.
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7 Characteristics of
Successful People:
5. They refuse to let obstacles
stop them or change their
goals.
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7 Characteristics of
Successful People:
6. They do what unsuccessful
people are not willing to do.
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7 Characteristics of
Successful People:
7. They use their time wisely.
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Psa. 90:12 So teach us to number our
days, that we may apply our hearts
unto wisdom.
Eph. 5:15 See then that ye walk
circumspectly, not as fools, but as wise,
16 Redeeming the time, because the
days are evil.17 Wherefore be ye not
unwise, but understanding what the
will of the Lord is.
“The character and career of a
young person depends on how he
or she spends spare time.”
-J. Oswald Sanders
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“Time is what we want the
most but we use the worst.”
(William Penn)
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8 hours per day - sleeping.
3 hours per day - meals and
conversation.
10 hours for work and travel per
day for five days.
Leaving 41 hours per week
of free time.
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Most people live according
to their clock instead of
their compass.
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More important than
prioritizing your schedule
is to schedule your
priorities.
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What does it matter
how much we do
if what we are doing
is not what matters most?
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Thus we often sacrifice the
important things in life
on the altars of the urgent.
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Time Wasters:
1. Lack of vision and
priorities.
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Time Wasters:
2. Not saying “No”.
…for such responsibilities the
Lord is not required to supply
the extra strength needed.
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Time Wasters:
We must learn to say no to the
“good things” in order to make
time for the “Best Things”!
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Time Wasters:
3. Lack of Urgency.
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Time Wasters:
4. Lack of Planning.
Many leaders do not recognize
the value of planning.
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Time Wasters:
Too many leaders let their
calendars control them
instead of them controlling
their calendars.
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Time Wasters:
5. Indecisiveness
(Lack of confidence or
security)
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Time Wasters:
6. Procrastination
(Lack of discipline)
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Time Wasters:
7. Distractions:
TV, Internet, Smartphone,
Video Games, Email, Text
messages, etc.
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Time Wasters:
8. Too many things at the
same time.
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Time Wasters:
9. Interruptions
Telephone calls, unexpected
visitors, unforeseen problems.
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Time Wasters:
10. Looking for lost things.
Poor organizational skills!
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Making Your Time Work For You!
1. Learn how to utilize a
calendar.
Your calendar can be a powerful
tool or a beast of burden.
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Making Your Time Work For You!
2. Select the task(s) that you
want to complete before a
certain time or date.
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Making Your Time Work For You!
Calculate how much time you’ll
need to accomplish it.
Add a little extra time realizing that
everything will take longer then you
anticipated.
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Making Your Time Work For You!
3. Place time slots in your calendar
to work on these projects.
Be disciplined and do not allow events or
people to invade your appointed work
times. (Only true emergencies
are exceptions.)
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Making Your Time Work For You!
4. Learn when you are at your best
and how long you can
concentrate on one task so that
you can use your time
effectively.
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Making Your Time Work For You!
5. Be sure you have all of the
resources and personnel needed
before you plan to work on a
project.
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Making Your Time Work For You!
6. Stay ahead!
Contrary to popular belief, you
can work better when you are not
under pressure.
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Making Your Time Work For You!
This will also prevent you from
getting in a bind if something
unexpected goes wrong.
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Personal Productivity
Presented by
Paul Morris
Why is this important?
A few thoughts:
We will all be held accountable at some point for how we have used the time that we have been given.
“The main thing is to make sure that the main thing is the main thing... The only thing that I can’t get more of is time.”
– Lance Valentine (Pro Angler)
Why is this important?
In other words, DON’T be like these guys:
A Framework for Evaluating Managerial Time Usage
Work
Managing People
Training & Development
Administrative / Paperwork
Lost Time / Unproductive Time
Work Managing
People Administrative
/ Paperwork Training &
Development Lost Time /
Unproductive
DISCLAIMER & WARNING
A Framework for Evaluating Personal Time Usage
My “Job”
Goals
Personal Growth / Development
“Gotta Do”
Wasted Time / Unproductive Time
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
A Framework for Evaluating Personal Time Usage
My “Job”:
• Your business / job or source of income
• May or may not be paid $ or “profitable”:
– “Homemaker” or “caring for my child / parent / spouse” would be included in this
– School and homework would be included in this for students
– Heavy-duty volunteer work counts (for retired folks)
• Likely where you spend the largest share of your weekday waking hours
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
A Framework for Evaluating Personal Time Usage
Goals:
• Time spent productively working towards your long or short-term Goals in support of your Mission
• Should be “SMART” Goals, should be written down – “goals” are not written down, they are just fantasies
– “Goals” are written down, official, SMART Goals
• Includes time setting, tracking, celebrating attainment of Goals
• Also includes “Job”-related Goals
• Volunteer time – for most of us (assuming Goals-related)
• We have held a session re: Personal Mission & Goals; suggest you watch it if you weren’t here
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
A Framework for Evaluating Personal Time Usage
Personal Growth & Development:
• Time you spend on building a better YOU or building others
• Includes time spent on:
– Training (today’s session counts) yourself or others
– Spiritual growth
– Personal learning (reading books could be included)
– Education / ongoing education, professional certifications
– Learning how to do new things
– Reading books from which you will learn
• Some overlap with Goals is possible - and likely
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
A Framework for Evaluating Personal Time Usage
Stuff I “Gotta Do”:
• Time on things that aren’t particularly productive but you just “gotta do” them
• Examples include:
– Doing your income taxes (or having them done)
– Paying the bills each month
– Housecleaning, yard work (unless this is your “job”)
– Driving to & from your “job”
• Do it, but do it with efficiency and speed
• Can someone else do it for me cost-effectively?
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
A Framework for Evaluating Personal Time Usage
Unproductive / Wasted Time:
• Too much of this indicates you are either disorganized, or constantly in crisis mode, or lazy, sick or something
• Any time NOT in one of the other categories OR wasted time
• Includes time dealing with crises, RE-doing things, doing things that are just not worthwhile or productive at all
• Includes dead time in automobiles, planes, etc.
• TV, internet, movies, video games, social media
• You should have some of this, not enough is an issue
• Personal down-time, vacations (Covey: “Sharpening the Saw”)
My “Job” Goals “Gotta Do” Personal Growth Unproductive
How much time should I have in each category?
It depends on YOU
• It is important to have “balance”
• Balance doesn’t mean they are equal
• Where are you in life?
– Retired? Less time on My “Job”, more on Goals or Personal Growth
– Young professional / student? “Job”, Goals, and Personal Growth take on different dimensions and blend together much more
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
How much time do you think is appropriate for you?
_______ % + ______ % + _______ % + ______ % + _______ %
= 100%
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
How much time do you think you are actually using?
_______ % + ______ % + _______ % + ______ % + _______ %
= 100%
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
How much time do you think you are actually using?
_______ % + ______ % + _______ % + ______ % + _______ %
= 100%
______ hrs + _____ hrs + ______ hrs + _____ hrs + ______ hrs
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
How much time do you think you are actually using?
_______ % + ______ % + _______ % + ______ % + _______ %
= 100%
______ hrs + _____ hrs + ______ hrs + _____ hrs + ______ hrs
= 112 hours / week
7 days x (24 hours – 8 hours sleep)
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
How much time do you think you are actually using?
_______ % + ______ % + _______ % + ______ % + _______ %
= 100%
______ hrs + _____ hrs + ______ hrs + _____ hrs + ______ hrs
= 112 hours / week
7 days x (24 hours – 8 hours sleep)
Take a minute and estimate how much time you have in each.
Calculate “Unproductive” last – after the others are filled in.
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
X
Perception vs. Reality
How some highly educated, professional individuals typically told me their time should be spent:
35% 25% 15% 20% 5
Perception vs. Reality
How some highly educated, professional individuals typically told me their time should be spent:
What they said they thought it was actually like:
35% 25% 15% 20% 5
40% 20% 20% 15% 5
Perception vs. Reality
How some highly educated, professional individuals typically told me their time should be spent:
What they said they thought it was actually like:
After following them around, gathering data, and compiling, they actually typically looked something like this:
35% 25% 15% 20% 5
40% 20% 20% 15% 5
10% 5 35% 5 50%
Getting Yourself Aligned
Application Questions:
• Where do I need to restore balance?
• What are the things that cause me to spend too much time in “Gotta Do” and Unproductive?
• Am I constantly stuck in “Gotta Do” or Unproductive? Why?
• What do I need to do in order to change this?
• Am I putting enough time into my Personal Growth?
• Am I spending time productively towards my Goals?
• How can I “find” more time for Goals and Personal Growth?
• How can I convert Unproductive or “Gotta Do” time?
My “Job” Goals “Gotta Do” Personal Growth
Unproductive
Reclaiming Your Time
• Convert commute time to productive time • Never lose your keys, phone, etc. • Make your leisure time socially or professionally productive • Watch TV selectively, keep books and projects ready • Have a Goals binder / folder / scrap book • Don’t let your mobile/smartphone/tablet/laptop run out of power • Make Christmas / Birthday gift buying easy, fast and creative • Schedule down time • What to do when you’re bored or stuck at home • “Never eat alone.” • Give your time to people who deserve it. (Jim Rohn) • Take a picture of valuable info with your phone…
Reclaiming Your Time
• Keep handy notes in your PDA / smartphone. Some of the notes in Paul’s phone right now include: – Part model and part # for his car, personal laptop battery and boat
battery specifications as well as some warranty #’s and related data – Some favorite Bible verses and thoughts about them – Books he wants to read – GPS waypoint locations where he wants to try fishing – Some miscellaneous things he needs to pick up at the store – List of fishing lures he wanted to try out – Restaurants someone has recommended to him (next time he and his
wife want to go out for dinner, he has ideas for good places) – Clever quotes and jokes he seems to think are funny – List of people he’d like to take fishing with him and his available dates – Some charitable donations he’d like to make (when funds available) – A few favorite recipes
Reclaiming Your Time
• Keep handy notes in your PDA / smartphone. Some of the notes in Paul’s phone right now include: – His personal conference call dial-in number and login – Reminders of login credentials (reminders, NOT the actual credentials) for
websites he uses – Phone number for real-time weather reporting for fishing on big water – Lists of things he needs to discuss with various people (e.g. Richard Crisco
and others) the next time they meet/talk – His gift ideas for family (his PDA is password protected!) – List of things to remember to take on fishing trips – Home repair/maintenance projects he needs to look after – Some quotes from famous people that he likes – Data re: depth curves for some of his favorite fishing lures (are you seeing a pattern here?) – Technical questions from a book he read (to ask an expert about when he meets one)
Reclaiming Your Time
• Focus on reducing the “Gotta Do” and Unproductive categories
• This is where time drains are to be found
• How do I spend less time on “Gotta Do” and avoid Unproductive?
• What are your top 5 time drains in these categories?
• How will you reclaim some or all of that time?
• What will you use the time for?
• Focus on adding to the Goals category
Reclaiming Your Time
Time Drain Description
“Gotta Do” (GD) / Unproductive (U)
How much time can I reclaim?
How will I reclaim it?
What will I use the time for?
1
2
3
4
5
Final Thoughts
Everything you need to accomplish your mission, your purpose, in life is within your reach.
If you fill your life with worthwhile undertakings and keep at them, you will not have regret for what would have been, what should have been, or what could have been; you will be focused on what is possible and how to turn the possible into the probable.