Download - Permission Control - Google Apps
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Google Apps Exchange Users
Are They Better Together ?
Google Apps Exchange Users
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How can Exchange users use Google Apps features?
Exchange users might want to use Google Apps collaborative features: Docs (word processing docs, spreadsheets,
presentations, drawings) Surveys/forms (part of Google Docs - spreadsheets) Talk/Chat (with Video – requires Gmail) Sites
Two possible solutions: Two Addresses: Temple Exchange & Consumer (private)
Gmail account One Address: Temple Exchange & Temple Google Apps
account
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Temple Google Apps users’ current experience
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Exchange users’ current experience
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Proposed Exchange user’s experience:Shared document link
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Proposed Exchange user’s experience:Google Apps Login
TUportal link:
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Note: You will not receive email in this account, it will be sent to your Exchange account instead. However, you may need to use this to configure video chat.
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If they click on Google email link
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FEATURES
Talk/Chat: Temple OnlyTemple + Consumer
Text/Audio/Video Chat a a
Text chat while editing docs a a
Invite Consumer Gmail users to chat a a
Sites:
Access to all Temple Google Apps Sites a
Ability to create your own site a a
Restrict access to your site to just Temple users
a
Docs:
Can open/create private docs restricted to just Temple users?
a
Can open private docs sent by any Gmail user (TU Gmail or consumer) to an Exchange account?
a
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FEATURES (CONT.)
Note: Mail can be sent from the TU Gmail account, but it will not receive mail
Email/Contacts: Temple OnlyTemple + Consumer
# email address 1 2
Users can lookup anyone’s Google Apps address in Cherry & White
a
Calendar:
Calendar can be turned off a
Security:
Account can be disabled a
OIS can audit the content a
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SUMMARY
Consumer Gmail: Can’t click on document to access it in Google Apps No one can look up their classmate/instructor’s consumer Gmail
address in Cherry and White OIS cannot control account User has to setup their own account Two email addresses and two inboxes to manage (Exchange -
@temple.edu and Gmail - @gmail.com) Temple Google Apps:
Can access resources (Sites/Docs) restricted to just Temple University OIS has control over the account One email address (@temple.edu) One Inbox (mail will not be sent to the @temple.edu Gmail inbox)
Recommendation: Continue to use consumer Gmail but continue to explore permission
control option
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Fin