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Overview of III’s Electronic Resources Management system
Tony Harvell
March 11, 2004
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ERM record structures
• Resource record – describes resource– Contacts information– Holdings information at title level are linked to
these
• License record – uses some of the DLF definitions in fixed or variable fields
• Order record – payment information• Holdings record – holdings statement in MARC
or non MARC format
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Records are linked by relationship
• The holdings record for a particular title is linked to a resource record that represents the provider
• Holdings records remain attached to full bibliographic records
• A separate holdings record is often created for each provider (resource)
• Order (payment information) can be linked to a resource record
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Example of Resource Record
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Example of license record
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License and resource records
• Uses many of the DLF elements
• Has a number of locally defined fields
• Data is stored in both fixed and variable fields
• Labels are being redefined to more closely match DLF language
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E holdings load
• Allows libraries to load data (text or XML) from vendors or exported data from an ILS
• ERM can create new holdings and/or bibliographic records, if no matching record is found during the electronic holdings load
• In batchloading from XML, ERM uses metatags to associate with field tags from Millennium
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Coverage database
• Allows e-holdings information to reside in a discreet portion of the system as opposed to within a bib record 856 or separate holdings record
• Can be created locally by outputting text files or xml files and using e-holdings load
• Allows easy update of holdings information by matching on ISSN, then on another match point (resource ID)
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Displaying information in OPAC
• Can choose which fields from resource and license record to display to the public
• Ability to insert a “resource advisory” to alert users of inability of a resource at the title level
• WWWoptions and stylesheets allow customization of display for local needs
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