Overview• Issues
• 7025 Routing
• Reporting unit
• Type of report
• Type of unit
• Beginning balances
• Cash receipts
• Totals
• Cash disbursements• Totals• Signatures Page 1• Page 2• Signatures Page 2• 7025 Routing• Example 7025• Questions?
Audit Issues
• Correct Names and Unit Numbers• Addition – all sections (double check)• Signatures – all sections need to be signed by
appropriate officer – if there is not an officer in that position, please indicate--(by signing you are indicating responsibility) – incoming and outgoing must sign and outgoing should match the 2012 report – if not please explain
• Page 2 – needs to be included – if there is no material to be reported by the unit state this on the form and sign
• Time period – calendar year-as of 31 Dec-• What about entries after 31 Dec?
Recent Audit Issues
• Electronic copies– will be accepted but the form needs to be signed
then scanned for acceptance
• When signing– please add the date you sign
• Please print name below signature line– This will help verify signer
– We cannot always read your signature
Click Member Information Link
Click Forms Link
Click Routing 2 Link
Scroll down to the 7025 section
Click on the 7025 Link
Routing Info
• Reporting Unit– Name: as recorded in AUXDATA (eg. NP Dodge Park)
– Number: as reported in AUXDATA (eg. 085-33-03)
• Reporting Unit – Use AuxDirectory
• Reporting Unit – Click Eighth Western Rivers link
• Reporting Unit – Locate your unit and click the number
• Reporting Unit – Record info on 7025 as shown for unit
• Type of Report - check REGULAR box
• Type of Unit – check either DIV or FLOTILLA
• Beginning Balance 1/1/2013
• Beginning Balance 1/1/2013– Lines 1a-1d and line 2 MUST equal lines 8a-8d and
9 on 2012 7025
• Cash Receipts– Line 4 is the total of lines 3a-3f
Line 4 = total of lines 3a-3f
As reported on 2012 7025
• Total Cash Items & Receipts– Line 5 is the total of lines 2 and 4
Line 5 = total of lines 2 and 4
• Cash Disbursements– Line 7 is the total of lines 6a-6i
• Ending Balance 12/31/2013
Line 7 = total of lines 6a-6i
• Ending Balance 12/31/2013– Line 9 equals line 5 minus line 7 AND
– Line 9 equals lines 8a-8d
Line 9 equal line 5 minus line 7AND
Line 9 = total of lines 8a-8d
SIGNATURES
• Preparing / Approving Officer– Officer holder during 2013
• Relieving Officer– Officer taking office for 2014
• Signatures– Print on line/Sign above and date
– Circle FC or DCP and strike out others
– Blue or black ink
– ALL but Audit Comm signature REQUIRED
– FN Preparer = 2013 FN officer
– FC/DCP Approval = 2013 FC/DCDR
– FN Relieving Officer = 2014 FN officer
– FC/DCP Relieving Officer = 2014 FC/DCDR
• Page 2– COMPLETED AND SIGNED whether unit has equipment or NOT
• Page 2 section A – Purchased Property– If unit does not have any purchased property indicate NONE on line 1– Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown– Use additional sheets if needed (spread sheet, word document, etc.)
• Page 2 section B – Donated or Contributed Property– If unit does not have any donated property indicate NONE on line 1
– Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown
– Use additional sheets if needed (spread sheet, word document, etc.)
• Page 2 section C – Property on Loan from Government– Include PPE NOT listed on a 538! – If unit does not have any property on loan to you indicate NONE on line 1– Date recorded as mm/dd/yy, mm/yyyy, yyyy, or unknown– Use additional sheets if needed (spread sheet, word document, etc.)
• Signatures– Print on line/Sign above and date
– Circle FC or DCP and strike out others
– Blue or black ink
– ALL but Audit Comm signature REQUIRED
– FC/DCP = 2013 FC/DCDR
– MA = 2013 Materials officer
– FC/DCP Relieving Officer = 2014 FC/DCDR
– MA Relieving Officer = 2014 Materials officer
• Where do the forms need to be sent to?– FC’s to applicable DCDR
– Do not send the reports to DIRAUX – it will only delay the process as they will send it back.
• When do the forms need to be submitted– FC’s to DCDR’s by January 31st
• Early submission is acceptable and encouraged
– DCDR to submit to EXCOM Audit Chairperson no later than 20 February
– It is important that these forms be completed and filed by these dates!
AUDIT
Example 7025
