Download - Oil and Gas Training-TSW
Global Business Services
© Copyright IBM Corporation 2007
Venkata Anjibabu.Alluru
IS OIL - TSW (Traders and Schedulers Workbench)
Global Business Services
© Copyright IBM Corporation 2006
Course Objectives
The course will prepare you to
Understand the Integration of Supply Chain scheduling and supply execution in R/3 Define the Key components of TSW Describe the processes in TSW and explain what are the necessary customization
settings.
2
Global Business Services
© Copyright IBM Corporation 2006
Course Contents
1.TSW Overview
2.TSW Master Data
3.TSW Components
4.Key Configurations
3
Global Business Services
© Copyright IBM Corporation 2006
TSW Introduction-Definition
Definition - TSW:
TSW (Trader’s and Scheduler’s Workbench) is a scheduling tool designed to plan, schedule and control hydrocarbon bulk movements through the supply chain, via interfaces with business partners and other systems.
TSW is the central access point for all the capabilities that schedulers need to manage the supply chain operations. It is used to plan and execute the movement of material through the supply chain, E.g. creation of nominations, ticketing and the automation of material movements upon actualization of freight movements.
4
Global Business Services
© Copyright IBM Corporation 2006
General Business Scenario
5
Planning , scheduling and executing the distribution of crude oil and refined products plays a major role in Oil companies for Inbound movements (Purchasing),Outbound Movements (Sales and Delivery) and Internal transfers (Stock Replenishments). Normally we use pipeline and marine means of transports.
Scheduling and executing shipments using TSW functions to manage and track the various good movements.
Global Business Services
© Copyright IBM Corporation 2006
Oil And Gas Business Processes - Overview
6
Global Business Services
© Copyright IBM Corporation 2006
TSW Push-Pull Model
7
Global Business Services
© Copyright IBM Corporation 2006
TSW Integration
.
8
TSW
Materials
Management
Vendors Purchase
contracts
Deliveries &
Goods receipts
Sales &
Distribution
CustomersSales
contracts / Orders
Deliveries &
Goods issues
IS OIL
FI/CO
Nominations &
Ticketing
Payment
s
Global Business Services
© Copyright IBM Corporation 2006
TSW Interfaces
.
9
External loading/gantry (TAS)
External Partners
Inbound interface
Outbound interface
Updates to Nominations
Ticket actualisation for product movement
Nominations
Created in GSAP
SAP
Global Business Services
© Copyright IBM Corporation 2006
Process
To model the supply chain using TSW, the following tools and master data are provided:
Planning tools - Stock Projection Worksheet (SPW), Location Balancing, Worklist
Scheduling tools - Three-Way Pegging (3WP),Berth Planning Board (BPB), Nomination, Ticketing, Work list
Master data -Transport system, locations, partner roles
10
Global Business Services
© Copyright IBM Corporation 2006
TSW Process Flow
11
Global Business Services
© Copyright IBM Corporation 2006
Business Process Scenarios
Key Business process scenarios that can be executed by TSW (mainly bulk products by massive means of transport) :
Buy processes FOB/CIF Import purchase Domestic purchase In-tank purchase at company owned location as well as at 3rd party location Purchase of Services such as freight, demurrage etc
Sell processes FOB/CIF sale to 3rd party customers or to group companies Delivered sale In-tank sale at company owned location as well as at 3rd party location
Transfer processes Intercompany transfer - gain/loss supported by recieving/sending company Plant to Plant transfer
Note: Regrade transfers **
(** requires custom enhancement )
12
Global Business Services
© Copyright IBM Corporation 2006
TSW Master Data
Master data
Transport system (TS) Location Partner role
Assignments of
location to transport system material to transport system material to location
13
Global Business Services
© Copyright IBM Corporation 2006
TSW Master Data :Transport System
14
Global Business Services
© Copyright IBM Corporation 2006
TSW Master Data : Location
15
Global Business Services
© Copyright IBM Corporation 2006
TSW Master Data : Partner Role
16
Global Business Services
© Copyright IBM Corporation 2006
Transport System – Location Assignments
Global Business Services
© Copyright IBM Corporation 2006
Transport System – Material Assignments
Global Business Services
© Copyright IBM Corporation 2006
Transport System/Location/Partner AssignmentsYou can create Partner Assignments from the Transport System
transaction
Global Business Services
© Copyright IBM Corporation 2006
Master Data Partner Role Assignments
Global Business Services
© Copyright IBM Corporation 2006
Topic Summary
In this sub-topic, you learnt :
What Master Data is relevant for TSW, including:• Create Transport System• Create Location• Assign Location to Transport System• Create Partner Roles• Assign Materials to Transport System• Assign Materials to Locations
Global Business Services
© Copyright IBM Corporation 2006
TSW Components
There are 4 main components in TSW:
Stock Projection Worksheet : Allow for inventory and replenishment planning 3-way Pegging : Used for scheduling Nomination : Allows for nomination process management (this indicates the planned
movements) Ticketing :Enables integration with execution processing, i.e. movements have taken
place / have materialized
22
Global Business Services
© Copyright IBM Corporation 2006
Planning and scheduling tools
23
Global Business Services
© Copyright IBM Corporation 2006
Stock Projection Worksheet
The SPW is an interactive and flexible online report that shows the inventory forecast and associated movements at a daily level for a specified part of the supply chain. You can view the stock projection worksheet for base metal products at any level within a location hierarchy and for various transportation systems. The SPW is generally viewed and used by the scheduler and others who are responsible for stock movements
The Stock Projection Worksheet indicates (by location and material) Inventory stock Scheduled incoming and outgoing stock The nominations consuming the stock The vessel on which the stock will be transported
24
Global Business Services
© Copyright IBM Corporation 2006
Stock Projection Worksheet - Definition
Global Business Services
© Copyright IBM Corporation 2006
Stock Projection Worksheet-Display
26
Global Business Services
© Copyright IBM Corporation 2006
3 Way Pegging (3PWP) We use 3 way pegging to plan and
schedule bulk shipments based on supply and demand information (OR)
Three-way pegging is a process used to create a nomination. It is called 3WP simply because it pegs 3 types of elements together to make the nomination – these are
• Demand elements• Supply elements• Transportation
vehicles
27
Global Business Services
© Copyright IBM Corporation 2006
3 Way Pegging-Display
28
Global Business Services
© Copyright IBM Corporation 2006
Nomination
29
The Nomination is the central planning application in TSW to schedule, group and communicate bulk movements and transportation within a supply network.
You use nominations to:
• Capture movement schedules based on demand and supply data, such as from sales, purchase or transfer documents.
• Navigate to and validate against master data, such as the transport systems, locations, partners or vehicles.
• Handle status ( confirmation process)• Navigate to the TSW work list and update the SPW (Stock Projection Worksheet)• Automatically generate subsequent documents , such as deliveries , bulk shipments,
goods movements or billing document• Show document flow• Integrate with R/3 inventory management
Global Business Services
© Copyright IBM Corporation 2006
TSW Master Data Requirements for Creating a Nomination
Nominations require the following information:
• Transport System, model the supply chain and represent;-- A fixed supply route in which product is moved from one location to another
• Location, to which materials are assigned:-- Assigned to a transport system as either origin / destination or both for the movement of
product- One location can be assigned to many transport systems
• Partner Role, represent customers, vendors, plants / storage locations - Are created as a Role Assignment (Receiver / Supplier) for a transport system and
business location combination
Global Business Services
© Copyright IBM Corporation 2006
Nomination: Transaction Display
Global Business Services
© Copyright IBM Corporation 2006
Nominations - Types
The Nomination Type is used to define the type of material that will be scheduled in the Nomination
The differentiation between material types is made to enable different Nomination validation rules to be applied to each
Below are few examples:
Type Description
1) ADCR Additives Carrier Nomination
2) CRCR Crude Carrier Nomination
3) PRCR Products Carrier Nomination
4) CRST Crude Carrier Nomination for STi
5) PRST Products Carrier Nomination for STi
Global Business Services
© Copyright IBM Corporation 2006
Nominations - Process Flow
Create Nomination
(O4NCN)
Validate and check for
correctness
SaveOutput sent to
CarrierProduct moved from
Origin location to vehicle
Destination
Location
CreateNomination TSW
Origin / Destination Location
Product / Quantities
Scheduling dates
Purchase or Sales Contract
Vehicle etc
Origin line in
Nomination
actualised
Global Business Services
© Copyright IBM Corporation 2006
Nominations - Item Status’
• Planned
- During supply chain planning the nomination can be created with the highest level of provisional information and used as a placeholder regarding the movement planned to take place
- Details of the Nomination can still be amended
• Incomplete
- The status allows the scheduler to save the nomination as incomplete, although it is not possible to actualise or save. Additional details can be entered into the Nomination
- Where details of the planned movement and schedule are still unknown
• Confirmed
- Final details of the schedule are known and entered into the nomination
- All necessary communication regarding the schedule has been sent to relevant parties
- Confirmation flags on the Nomination line items are set
- Validation has been successfully completed
Global Business Services
© Copyright IBM Corporation 2006
Nomination Header – Available Header Tabs
Global Business Services
© Copyright IBM Corporation 2006
Nomination Item - Detail Tabs
Global Business Services
© Copyright IBM Corporation 2006
Create Nominations - Scenarios
Purchases;
– In-tank
– FOB CIF Purchase - Crude
– Domestic Purchase CIF/FOB
(Barge & Cargo)
Transfers;– By Pipeline
– By Barge, Rail, Cargo
– Inter-company Transfers for G/L Receiving Company
Sales;
– Delivered Sales
– Barge or Vessel Delivery
– FOB Planned Pick-up
– Re-sale of Floating Cargo
Direct Movements;
– Inter-company
– Intra-company
Nominations can be created for a number of scenarios, including:
Global Business Services
© Copyright IBM Corporation 2006
Ticket - Definition
A ticket is an official notice sent by a partner, containing information about a product movement.
• In the ticket generation process, data is entered in the system either manually or through automatic interface:
Meter or Gauge readings (opening, closing or actual quantities)
Quantities or Inspection reports provided by external systems or partners
• The system stores the data in a load ticket table and used the data during the actualization process
• Actualization:
The system created the required transfer document, such as call-offs , delivery notes and invoices with actual figures
The system updates the book inventory
• Reversal and Correction
Tickets can be cancelled and corrected including the subsequent postings in one go.
Global Business Services
© Copyright IBM Corporation 2006
Ticketing- Carrier Communication 1
39
Global Business Services
© Copyright IBM Corporation 2006
Ticketing- Carrier Communication 2
40
Global Business Services
© Copyright IBM Corporation 2006
Functions in Ticketing
Global Business Services
© Copyright IBM Corporation 2006
Ticketing - Process
Ticketing confirms the actual quantities and scheduled date associated with the nomination
Product loaded /
discharged
Nomination line item
Actualised
(Ticketing)
Underlying documents created in
background in GSAP
Automatic
(interfaces)
SAP
Manual Ticketing (O4TEN)
Auto Ticketing (O4TAPN)
Global Business Services
© Copyright IBM Corporation 2006
Actualise a Ticket - Points to Note
• A ticket cannot be actualised until a nomination has been validated and saved
• The load line (O) of a Nomination must be ticketed before the discharge line (D) to be able to determine any gains/loss during bulk movements
• Once fully processed, the ticketed quantity will be displayed as the actual quantity in the nomination alongside the scheduled quantity
• During Ticketing, GSAP will calculate the quantities of alternative UoM’s based on ASTM – temperature and density details against the defaults for the material and plant on which the Ticket is based
– When entering quantities of the same like for like measurements with fixed conversion factors (e.g 1000kg = 1 TO), entering values that do not correspond to the standard conversion rate will have an impact on stock reconciliation and the calculation of gain and loss
• Each ticket triggers a document flow in GSAP with reference to the information held within line 1 (Origin) and line 2 (Discharge) of a Nomination
• Tickets actualised in error can either be corrected, reversed or marked as corrupt
• Tickets automatically generated via an interface or O4TAPN are actualised against their scheduled quantities and UoM
Global Business Services
© Copyright IBM Corporation 2006
Actualisation of Tickets
ACTUALISATIONOF
TICKET
Manuallyin SAP
(O4TEN)
Automaticallyvia
Interfaces
Automaticallyin SAP
(O4TAPN)
Cannot overwrite:• Scheduled quantity
• ASTM default quantities in other
UoM’s
Global Business Services
© Copyright IBM Corporation 2006
Nomination/Ticketing Integration - Actualise a Ticket
Actualise Ticket (Reference Nomination)
(O4TEN)
Validate and check for
correctnessConfirm HM Discharge
Confirm HM Loading
Origin or Destination line item
Quantity
Schedule date
Background documents
created
TDShipment
MaterialDoc
OtherDocs
Nomination line item completed
Actualisation
Ticket is
actualised
BoL sent to Carrier
Global Business Services
© Copyright IBM Corporation 2006
Reverse, Correct & Mark Corrupt Tickets: Definitions
• A ticket that has been fully actualized can be reversed in order to undo all documents that has been generated. The reversal process will result in the nomination item to be open for re-ticketing
• A ticket that has been fully actualized can be corrected for quantity or dates. Ticket correction will perform reversal of the original tickets and create new documents with the new corrected quantities or dates
• If the load and discharge line of a nomination needs to be cancelled, the correct sequence is to reverse the discharge ticket before reversing the load ticket
• A Ticket can be marked as corrupt when a reversal / correction cannot be processed for the actualized Ticket due to unforeseen errors. All related documents must be reversed or deleted manually before a ticket is corrupted
Global Business Services
© Copyright IBM Corporation 2006
Reversing Actualised Ticket Process
• Ticket reversal functionality cannot be used when:
The Invoice has been paid
The Customer has been billed
Note: In both the above scenarios, the reversal process will follow non-TSW steps that would include the creation of a ‘ZRE’ order for
sales (StBC process), or a “credit note” for purchase (PGS process)
Nomination lineavailable for
amendment ordeletion
ReverseTicket
Confirm HM Loading Confirm HM Discharge
Origin or Destination line item actualised
in error?
Global Business Services
© Copyright IBM Corporation 2006
Correct an Actualised Ticket - Process
CorrectTicket
Confirm HM Loading Confirm HM Discharge
Actualised Origin or Destination line item needs to be corrected?
Original underlying documents
reversed. New underlying documents
generated and posted
Global Business Services
© Copyright IBM Corporation 2006
Mark an Invalid Ticket as Corrupt
Amend corrupt ticket’s
underlying document manually
Mark Ticket as Corrupt
Process Corrupted Ticket
Origin or Destination line item cannot be actualised for
technical reason?
Global Business Services
© Copyright IBM Corporation 2006
Post a Ticket with Gain/Loss Outside Tolerance Levels
Discharge of Product Origin to Destination Gain / Loss?
> 1.5% to 100% = Release by General Manager
/ Superintendent level
Tolerance Authorisation Levels set by Stream Line
> 0.3% to 1.5% = One release (e.g Supervisor)
< 0.3% = Automatic
LOSS
GAINS
Note: This example is for fuels transported via vessels. Tolerances can vary with mode of transport and product group
Global Business Services
© Copyright IBM Corporation 2006
Ticket Reversal
Global Business Services
© Copyright IBM Corporation 2006
Ticket Reversal Screen
Global Business Services
© Copyright IBM Corporation 2006
Ticket Corrections
Global Business Services
© Copyright IBM Corporation 2006
Ticket Corrections - Screen
Global Business Services
© Copyright IBM Corporation 2006
TSW Planning
Global Business Services
© Copyright IBM Corporation 2006
TSW Planning
TSW Planning provides a linear view of the supply chain. That is, each planning object can have one source for planning purposes. In the case of locations, this represents the most common way a location is sourced.
When you generate Planning data for the first time, the system builds up a linear planning chain by analyzing the master data entries. The system then stores the sequence. The system only recalculates the sequence if any one of a number of key points were changed since the last generation of planning data. For example, creating a new location, making a location planning relevant, or defining a new source.
You define production versions in material master data records and reference the production versions in the planning master data to handle seasonal grade changeovers.
During TSW Planning, the system generates proposal quantities and dates that the scheduler can use as suggestions for possible nominations
Global Business Services
© Copyright IBM Corporation 2006
Replenishment Planning Functions
Global Business Services
© Copyright IBM Corporation 2006
Planning Functions
TSW provides six different planning functions, that is, three planning types combinedwith two planning methods.
Planning types:
1. Maximum replenishment: the inventory is filled to the maximum inventory level2. Target replenishment: the inventory is filled to the target level3. Replacement replenishment: the inventory is filled so that bulk issues scheduled in
nominations are replaced
Planning methods:
1. With calendar: the system only makes replenishment proposals for the days specified by the planning calendar selected
2. Reorder point planning: the system makes replenishment proposals for the days When the inventory falls below the reorder point specified in the SPW object planning screen.
Global Business Services
© Copyright IBM Corporation 2006
TSW Transactions - Worklist