Microsoft Word 2010 - Illustrated
Unit F: Illustrating Documents with
Graphics
Objectives
• Insert a graphic• Size and scale a graphic• Position a graphic• Create a text box
Microsoft Office Word 2010 - Illustrated Complete
Objectives (continued)
• Create WordArt• Draw shapes• Create a chart• Finalize page layout
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Graphic
• Graphic images include clip art, photos, scanned art, and graphics created in other programs
• Use the Picture command in the Illustrations group (Insert tab) to insert graphics• Apply a Picture style to enhance a
graphic• Most graphics are bitmap graphics
• E.g., .bmp, .png, .jpg, .tif, or .gif
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Graphic (continued)
• A graphic is inserted as an inline graphic
• To position a graphic anywhere on a page, make it a floating graphic• Change inline graphic to floating using
Wrap Text button (Arrange group)• Change a floating graphic to inline by
changing text wrapping style to In Line with Text
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
Rotate handle
Sizing handles
Photo is anchored to
the paragraph next to it
Text wraps around the
graphic
Inserting a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
• Use the Picture Effects button to apply visual effects such as a shadow, glow, reflection, bevel, or 3-D rotation
• Use the Format Picture dialog box to adjust the format settings applied to graphic objects
Inserting a Graphic (continued)
• Commands in the Adjust group:• Use the Corrections command to
adjust brightness and contrast• Use the Color command to change
color saturation and color tone, and to recolor a picture
• Use the Artistic Effects command to make a photo look like a drawing or painting
Microsoft Office Word 2010 - Illustrated Complete
Sizing and Scaling a Graphic• To change the shape or size of a
graphic:• Drag a sizing handle• Use Shape Width and Shape Height
text boxes in Size group (Picture Tools Format tab)
• Change the scale of the graphic using the Size tab in the Layout dialog box
• When a graphic is scaled, its height to width ratio remains the same
Microsoft Office Word 2010 - Illustrated Complete
Sizing and Scaling a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
• Drag a side, top, or bottom, sizing handle to change only the width or height of a graphic
• Drag a corner sizing handle to resize a photo proportionally
Sizing and Scaling a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
Shape Height and Width text boxes
show size of selected object
Sizing and Scaling a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
• Use the Layout dialog box to set exact measurements or to scale a graphic by a percentage
Set specific measurements
Change the scale of an
object
Select to keep height and width
proportional
Sizing and Scaling a Graphic (continued)• Crop a graphic to trim parts you don’t
want to use• Select the graphic, then click the Crop
button (Size group, Picture Tools Format tab)
• Drag a corner or side cropping handle inward to the location you want to crop
• Crop a graphic to fit a shape or conform to a certain aspect ratio
Microsoft Office Word 2010 - Illustrated Complete
Positioning a Graphic
• To move a floating graphic:• Drag it with the mouse• Nudge it with the arrow keys• Set an exact location for the graphic
using the Position command• Use the Layout dialog box to specify an
exact position for the graphic relative to an aspect of the document (e.g. margin)
Microsoft Office Word 2010 - Illustrated Complete
Positioning a Graphic (continued)
Microsoft Office Word 2010 - Illustrated Complete
Transparent image indicates
position
Anchor symbol moves with
graphic
Positioning a Graphic (continued)• Use the Remove Background
command to remove all or part of the picture background• Remove Background button in the
Adjust group (Picture Tools Format tab)• Indicate areas to keep or remove
Microsoft Office Word 2010 - Illustrated Complete
Creating a Text Box
• A text box is a container that you can fill with text and graphics• Insert a preformatted text box that you
customize with your own text• Draw an empty text box and fill it with
text• Select text and draw a text box around it
Microsoft Office Word 2010 - Illustrated Complete
Creating a Text Box (continued)
Microsoft Office Word 2010 - Illustrated Complete
• Use the Text Box button (Text group) or the Shapes button (Illustrations group) on the Insert tab
Text box frame is selected
Creating a Text Box (continued)
Microsoft Office Word 2010 - Illustrated Complete
• Format, resize, and position a text box just like other drawing objects
Text box is resized,
positioned, and formatted with a
style
Creating a Text Box (continued)
• By linking text boxes, you can force text to flow automatically from one text box to another• Allows you to size and format the text boxes
any way you wish• Use Create Link button in Text group on
Drawing Tools Format tab• To break link, use Break Link button
Microsoft Office Word 2010 - Illustrated Complete
Creating WordArt
• WordArt is a drawing object that contains decorative text• Created using WordArt button in Text
group on Insert tab• Use the commands on the Drawing
Tools Format tab to apply formatting, styles, and effects
Microsoft Office Word 2010 - Illustrated Complete
Microsoft Office Word 2010 - Illustrated Complete
Creating WordArt (continued)
• Use the Format Text Effects dialog box to change the fill colors and effects of the WordArt object
Creating WordArt (continued)
Microsoft Office Word 2010 - Illustrated Complete
Completed WordArt object
Customized WordArt
style
Creating WordArt (continued)
• Enhance an object with styles and effects:• Styles include a preset mixture of
effects, such as shading, borders, and shadows
• Choose from the Styles options in the Styles group on the active Format tab
• Use the Effects command in the Styles group to apply customized effects
Microsoft Office Word 2010 - Illustrated Complete
Drawing Shapes
• Shapes are rectangles, ovals, lines, callouts, stars, etc. that you create using the Shapes command • Illustrations group, Insert tab
• Drag an adjustment handle to modify a shape, but not its size
Microsoft Office Word 2010 - Illustrated Complete
Drawing Shapes (continued)
Microsoft Office Word 2010 - Illustrated Complete
Adjustment handle
Microsoft Office Word 2010 - Illustrated Complete
• Group multiple shapes into a single object that can be sized, positioned, and formatted together
Drawing Shapes (continued)
Stacked bevels are grouped
Sun shape is narrower and filled with gold Drawing is
rotated and positioned
Drawing Shapes (continued)
• Creating an illustration in a drawing canvas:• Workspace for creating your graphics
• Provides frame-like boundary between an illustration and the rest of the document
• Useful when graphic contains more than one drawing object
• Click Shapes button (Illustrations group), then click New Drawing Canvas
Microsoft Office Word 2010 - Illustrated Complete
Creating a Chart
• A chart is a visual representation of numerical data• Used to illustrate trends, patterns, or
relationships• The Word chart feature allows you to
create different types of charts• Bar, column, pie, area, and line
• Use Chart button in Illustrations group on Insert tab
Microsoft Office Word 2010 - Illustrated Complete
Creating a Chart (continued)
• Worksheet opens in Microsoft Excel window and chart appears in Word document• Chart is based on the data in the
worksheet• Chart updates automatically when you
edit the worksheet• Apply a style to the chart and format
the chart’s labels (e.g. title and legend)
Microsoft Office Word 2010 - Illustrated Complete
Creating a Chart (continued)
Microsoft Office Word 2010 - Illustrated Complete
Chart reflects data in worksheet
Chart object LegendWorksheet in
Excel window
Creating a Chart (continued)
Microsoft Office Word 2010 - Illustrated Complete
Completed chart
Title added to chart
Label added to vertical
axis
Legend moved to top
Creating a Chart (continued)• Word SmartArt feature lets you
create and format many types of diagrams• E.g. pyramid, target, cycle, and radial,
diagrams, as well as lists and organization charts
• Click the SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog box
• Use SmartArt Tools Design and Format tabs to customize the graphic
Microsoft Office Word 2010 - Illustrated Complete
Finalizing Page Layout
• After finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphics
• Nonprinting drawing gridlines help you size, align, and position objects
Microsoft Office Word 2010 - Illustrated Complete
Finalizing Page Layout (continued)
Microsoft Office Word 2010 - Illustrated Complete
Drawing gridlines turned on
Chart is located in text box
Pyramid is smaller and
centered under text
Microsoft Office Word 2010 - Illustrated Complete
Finalizing Page Layout (continued)
Completed flyer
Summary
• Graphics help illustrate ideas in a document
• Resize, scale, and position a graphic• Format graphic objects with lines,
colors, styles, and other effects using tools on Format tab
• Use text boxes to illustrate your documents with text
Microsoft Office Word 2010 - Illustrated Complete
Summary (continued)
• Create and format WordArt objects to enhance your document
• Draw and format shapes, such as rectangles and ovals
• Use charts and SmartArt graphics to illustrate information and concepts
• Finalize the formatting and layout of your document
Microsoft Office Word 2010 - Illustrated Complete